Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA OCTOBER 16, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:02 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of October 2, 2013 as presented. All aye, motion carried. (3-0) Correspondence: Special Events and the Downtown Merchants Association will be holding a Trick or Treat event on Saturday, October 26th from 4-6 pm in downtown Hobart. Anyone wishing to participate or volunteer for this event should contact the Special Events office at 942-4511. Approval of Claims: Mrs. Longer stated there was a correction to one of the claims that was caught after the list was distributed. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as corrected. All aye, motion carried. (3-0) Approval of Agenda: Add: Request to remove shrubs in right-of-way: 201 Main St. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Request Permission for a controlled burn of road right-of-way: George Earle neighborhood on platted Wilson St., west of Guyer Street: Sandy O'Brien, Ecorealm LLC: Sandy O'Brien was present and stated all of the appropriate parties will be contacted prior to the burn including Police, Fire and the School City of Hobart. Mr. Snedecor stated the IDEM approvals have been received. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request for the controlled burn on the road right-of-way as requested. All aye, motion carried. (3-0) Request for Handicap Child signs: 2 along 41st Avenue: John Brezik: Phil Gralik, City Engineer, recommended placement of the signs between Missouri and Swift Street on 41st Avenue for a period of two years. Mr. Snedecor stated the public works dept. will monitor the timeline and if the residents want an extension, they would need to resubmit a request to the Board of Works. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the placement of the two signs as requested for a period of two years, beginning October 16, 2013 and ending October 16, 2015. All aye, motion carried. (3-0) Review of CDBG Ramp Initiative 2012-2013 Documents: Katie Lemon, BF&S Project Supervisor, was not present but provided the following documents and information:  Pay Estimate #4: Pay estimate #4 is for the amount of $11,133.08 and is the City's responsibility. Board of Works Minutes: October 16, 2013 1   Change Order #4: This is the final change order for the project, "zeroing out" the project.  Certificate of Substantial Completion & Affidavit / Final Acceptance of Project: the final acceptance of the project  Pay Estimate #5 / Retainage Release: the final pay estimate, releasing retainage in the amount of $11,242.79. This amount is the responsibility of Lake County Economic Development from CDBG Funds. City Engineer Phil Gralik recommended approval of each of these items. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Pay Estimate #4 in the amount of $11,133.08 to be paid by the City; Approve Change Order #4 to zero out the entire project; Approve the project as substantially complete and Accept the project as such; and to Approve Pay Estimate #5, authorizing the release of the retainage held by Lake County in the amount of $11,242.79, all as presented. All aye, motion carried. (3-0) Request to remove dead plants/trees in easement: Ujwala Puranik, re: 201 Main Street: Mr. Hannigan recommended approval of this request, noting that the plants and scrub trees are along the 2nd Street side of the building in the easement area. The property owner was present and stated she understood the removal was to be at the owner's expense. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request to remove the dead plants and trees in the easement at the owner's expense. All aye, motion carried. (3-0) Announcements: Mr. Ehrhardt announced that the Maria Reiner Senior Center Open House was held on Sunday, October 13th and 20 new members signed up that day with approximately 150-200 people attending the event. Mr. Snedecor reminded the Board of the Special Joint Meeting of the Board of Works, Common Council, Hobart Sanitary District Board and the Redevelopment Commission set for Wednesday, October 23rd at 6:00 pm in the Council Chambers. Mr. Snedecor asked if anyone wished to address the Board there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:20 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: October 16, 2013 2