Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA NOVEMBER 20, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:02 p.m. followed by the Pledge of Allegiance and a moment of silence. Mr. Snedecor asked that those present keep the family of John Sakes in their caring thoughts during this difficult time of his passing. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of November 6, 2013 as presented. All aye, motion carried. (3-0) Correspondence: City Engineer Phil Gralik provided a brief overview of the modifications that will be made to the Old Ridge Road median, extending and sloping the concrete median and placing reflectors in the concrete and the asphalt. He noted the staff had been meeting with the architects and engineers over the last month as they were concerned about the current design and safety factors. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the additions of: Enbridge Indemnification Agreement update; and Solicitation for Bids for Fire Dept. Pumper Truck as a replacement for the truck that was damaged. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Review of YMCA Sign on city easement: Wisconsin Street at 40th Place: Mr. Snedecor requested this item be continued to allow for additional discussions with the residents of the area and the district councilman. He noted the sign is currently only on during the hours the YMCA is open. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda until such time as additional consideration of the Board is needed. All aye, motion carried. (3-0) New Business: Review of Contract for Christmas Tree Lighting Special Event: Buggies & Things: Mrs. Longer stated that Raeann Trakas has provided the vendor with an Indemnification Agreement and an e-verify addendum but has not received these documents back to date. If the contract is approved by the Board, it will not be presented to the vendor without those items. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract as presented contingent on receipt of a signed Indemnification Agreement and e- verify addendum by the vendor. All aye, motion carried. (3-0) Request for sidewalk waiver: NE corner Rand Street & N. Hobart Rd.: Carol Lewis: Mrs. Lewis was present and stated that only 5 of the 20 lots down Rand Street in the area have sidewalks and she understands and will pass on to new owners that the owners will be required to install the sidewalks at Board of Works Minutes: November 20, 2013 1 such time as the City deems them necessary. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to grant a sidewalk waiver for 1 year or until such time as the City determines the sidewalks should be installed, whichever is later, and the sidewalks will then be installed at the homeowner’s expense. All aye, motion carried. (3-0) Order to Comply: Robert Albers & Jennifer Nowak, re: 6165 Minnesota St.: Mr. Hannigan recommended a continuance to the next meeting, stating the owner had contacted him and plans on having the gutters repaired soon. He noted this problem falls under the nuisance ordinance, citing that the state of the gutters is not in keeping with the condition of the neighborhood. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda and refer follow-up back to the building department. All aye, motion carried. (3-0) Signing of Mylars: 1-lot subdivision (Replat #2 of North Wind Crossings-Unit Two): Terry Levin of Becknell presented the mylars and stated they had been previously approved but not timely recorded as required. The Plan Commission has recommended re-approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to re-approve the subdivision and sign the mylars. All aye, motion carried. (3-0) Review and Approval of Updated Site Entry and Indemnification Agreement: Enbridge Pipeline: City Engineer Phil Gralik stated this is an updated version of the Agreement approved on September 19, 2012 with the addition of a location along Northwind Parkway that was omitted in the first agreement. He noted all other provisions of the agreement remain the same and recommended approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Site Entry and Indemnification Agreement as presented with Enbridge Energy Limited Partnership as presented. All aye, motion carried. (3-0) Solicitation for Bids: Fire Dept. Pumper Truck: Attorney DeBonis stated that Fire Dept. EMS Director Bob Scott provided the bid package and the notice is ready to be advertised. This truck will replace the one recently damaged in a vehicle accident. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize the publication of the solicitation for bids regarding a Heavy Duty Pumper Truck, new, used or “demo” model with less than 7,500 miles as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if anyone wished to address the Board there was no response. He wished everyone a very Happy Thanksgiving. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:32 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 20, 2013 2