Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA MARCH 19, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:02 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Clerk-Treasurer Longer and Trish White, C-T Admin Asst. Absent: Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of the March 5, 2014 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board of Works to consider adding advance payment for a garbage packer maintenance item to the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Acceptance of Amended Easement and Right of Entry: Gregory & Terri Bond, re: 303 W. 10th St.: Mrs. Longer stated this has been before this Board already and the amendment corrects the legal description. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the amended easement and right of way of entry. All aye, motion carried. (3-0) Request to Remove Tree in Easement: Tim Gorman, re: 3773 Maitland St.: The owner was not present. Mr. Hannigan stated the owner hired a contractor to remove the tree however the City ordered the work to be stopped as the tree is in an easement, permission was not granted by the Board and the contractor is not licensed in Hobart. Mr. Hannigan stated tree removal needed to be completed and the sidewalk repaired. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant the tree removal request at the owner’s expense. All aye, motion carried. (3-0) Request to place temporary signs on various City properties & easements: Liz Thomas, Trinity Evangelical Lutheran Church, 900 Luther Dr. : Ms. Thomas was present and requested permission to place signs in City easements. Mr. Snedecor suggested placing banners on the fence at the pool location of 10th and Wisconsin and also at Festival Park on the wooden fence. Mr. Mendoza and Chief Zormier agree placing signs in the easement is a distraction and a safety hazard, suggesting placing signs in high traffic areas on private properties. Mr. Snedecor stated that if Ms. Thomas has questions she should call the Mayor’s office. No action was taken by the Board. Board of Works Minutes: March 19, 2014 1 Consideration of Special Events Entertainment Contracts: Concerts in the park; Brews & Blues; 4th of July: The Attorney has reviewed the contracts and advised they are all in good order. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the following contracts as presented: James Bulanda, 6/19/14 in the amount of $400.00, Mo’Beat Blues, 7/10/14 in the amount of $225.00, David Alamillo, 7/17/14 in the amount of $250.00, Nawty 7/31/14 in the amount of $300.00, The Relics, 8/21/14 in the amount of $400.00, Kinsey Report, 9/20/14 in the amount of $1,500.00, Duke Tumatoe, 9/20/14 in the amount of $1,600.00 and Muddsharks, 7/4/14 $550.00. All aye, motion carried. (3-0) Garbage Packer Engine Replacement Unit 23: Mr. Laco stated unit #23 started having problems a couple months ago and most recently while in the shop they discovered an engine was needed. After looking into a used or rebuilt engine his recommendation is to get the engine rebuilt with new parts verses not knowing what you are getting with a used engine. National Diesel Engine Inc. was the best price and will start the job when they receive a check from the City in the amount of $11,098.00. They can have the engine re-built in 7-10 days. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the pre- payment to National Diesel Engine Inc. in the amount of $11,098.00 as presented. All aye, motion carried. (3-0) Announcements: Mr. Kainrath: 1101 Lillian St.: Stated a stop sign is needed at Ohio and Lillian St. for speeding traffic. Chief Zormier stated that 4 traffic studies have been done and he has had one-on-one meetings with Mr. Kainrath. The School City of Hobart has been contacted regarding bus traffic. Mr. Snedecor stated that the Bike Trail project and street paving will be in progress this year and advised Mr. Kainrath that some time is needed to come up with a solution and perhaps rumble strips or a stop sign would be in order at that time. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:39 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: March 19, 2014 2