Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA May 21, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: City Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of the May 7, 2014 as presented. All aye, motion carried. (3-0) Correspondence: City Engineer Phil Gralik provided information in response to Zac Fuller's concerns expressed at the last meeting regarding traffic on 3rd Street west of Main and near the clock tower. Mr. Gralik distributed a drawing showing a temporary crosswalk to be placed on 3rd St. with "yield to pedestrian" signs to be placed on both sides of the street. One parking space on the south side will be eliminated for the crosswalk. Mr. Gralik noted this is a temporary solution as we are currently in the design phase of the Streetscape and a more permanent solution will be included in this project's plans. Mr. Gralik reported that there is a Nipsco culvert along County Line Road that has collapsed and he is discussing with Nipsco what repairs need to be made to the culvert that will alleviate the flooding of County Line Rd. near 61st Avenue. Mr. Fulton reported that the Lake George report has begun but the weather and the high water has slowed down the progress. A more complete report will be provided to the Board next month. Mr. Snedecor reported that updates as to Lake George treatment plans is being completed to be sent to the IDNR for review and a meeting will be held with residents who live along the lake to keep them apprised as to the treatment plans for this year. Sergio Mendoza, City Planner, invited the Board and the public to the Plan Hobart 2025 public input meetings to begin Thursday, May 29 from 6-8pm at Festival Park Community Center and being held each Monday evening in June. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Consideration of Lease Agreement with Hobart Sanitary District to allow location and occupancy in the Police/Court Complex for the HSD Billing/Payment Center: Attorney DeBonis stated this agreement allows for the move of the HSD Billing/Payment Center to the Police/Court Complex. It is a 3 year agreement with an annual compensation for use amount of $9,000. The HSD will reimburse the City for Board of Works Minutes: May 21, 2014 1 any costs associated with the build-out and preparations for the move. He also noted the Sanitary District approved this agreement at the May 14th meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Occupancy Agreement as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. He wished everyone a safe Memorial Day and announced there will be a brief ceremony at the Doughboy at 11:00 a.m. on Monday, May 26th in honor of those who sacrificed for our freedom. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:22 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: May 21, 2014 2