Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA May 7, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:07 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Clerk-Treasurer Longer and Trish White, C-T Admin Asst. Absent: Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of the April 16, 2014 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add: Signing of Mylars: 2-lot replat of #6 Northwind Crossing; a 3-lot subdivision replat of K.T.L. Wilkerson Creek Quarry; and Zac Fuller, lakefront business owner regarding 3rd St. traffic concerns. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Preliminary Notice of Award: 50/50 Sidewalk Program/ADA Compliance: Mr. Gralik stated that three RFP’s were solicited and three proposals were received. Boyd Construction submitted the lowest proposal in the amount of $94,197.00. He recommends Boyd Construction and a unit price contract so the City can determine how much can be done based on the City budget for this program. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to award Boyd Construction an established unit costs contract as discussed. All aye, motion carried. (3-0) Attorney DeBonis arrived. Consideration of Entertainment Contract: Barefoot Beach Parties, LLC, June 12th, 7pm: This event is being organized by the Special Events Committee. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the Barefoot Beach Parties contract in the amount of $600.00 contingent upon the completion of a Performance Indemnification. All aye, motion carried. (3-0) Signing of Mylars: 2 lot replat of #6 Northwind Crossing: Mr. Ehrhardt stated that Plan Commission petition 14-15 has been before the Plan Commission and reviewed carefully. The Plan Commission voted in favor of this request to change two lots to one. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve and sign the mylars for Northwind Crossing #6 as presented. All aye, motion carried. (3-0) Signing of Mylars: 3 lot subdivision: Wilkerson Creek Quarry replat of K.T.L. addition: Mr. Ehrhardt stated that petition 14-16 has been before the Plan Commission and the vote was unanimous in favor. Mr. Gralik stated that a bond needs to be secured. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the signing of the mylars. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to amend the prior motion by adding that work would not begin until required bond is presented to the City. All aye, motion carried. (3 -0) Board of Works Minutes: May 7, 2014 1 Zac Fuller: Owner of Rhythm Rhyme and Party Time: Mr. Fuller was present and he stated that he has been in business for three years and the traffic continues to get worse on 3rd Street. He stated in the past two weeks there has been two vehicles totaled. Mr. Snedecor stated that he is aware that it is a growing concern and that he believes the 3rd Street Streetscape will help this and also noted that the Old Ridge Road closure in front of Festival Park should be open by the end of this week which will alleviate some of the additional traffic of the past 3 weeks. Mr. Snedecor, City Engineer Mr. Gralik and Public Works Superintendent Mr. Dubach will discuss other possible solutions to the traffic and pedestrian use of the area. Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:31 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: May 7, 2014 2