Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA NOVEMBER 5, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt and Mayor Snedecor. Also present: City Attorney DeBonis, Clerk-Treasurer Longer and Admin. Asst. Trish White. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of October 15, 2014 as presented. All aye, motion carried. (3-0) Correspondence: There were no Correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Status Review: Request to install guardrail in easement: Griselda Aguirre, re: 1920 W. 3rd St.: Ms. Aguirre was not present. Mr. Gralik stated that he has a scheduled meeting with Ms. Aguirre to discuss landscaping ideas. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have Mr. Dubach report back to the Board November 19th, 2014 for a status update on Mr. Gralik and Ms. Aguirre meetings. All aye, motion carried. (3-0) Status Review: Order to Comply – Unsafe Building Violation: re: 6324 Ainsworth Road: Doug Robertson was present. Mr. Hannigan referred to the 9/10/14 letter written on behalf of the City advising property items that needed immediate attention stating that he is disappointed with the lack of progress. Attorney DeBonis stated that the building needed to be habitable. Mr. Robertson stated that he would be able to complete the Boards immediate requests by Nov. 19, 2014. Motion by Mr. Snedecor, seconded by Mr. Lain, to impose a fine of $1,000.00, Mr. Robertson to return to the November 19th meeting having the property in full compliance. All aye, motion carried. (3-0) Review: Discussion of Continuing Issues at 49th & Liverpool Road: Peter Baltrus and Polly Bilski, 431 S. Liverpool: Mr. Baltrus was present. Mr. Gralik stated he has met with Mr. Froman, he stated that a new site plan has been submitted. When he visited the property, Mr. Froman is filling the ditch line to get rid of drainage issues also he is building a service road around the brim. The Plan Commission has not approved the new site plan and a stop work order may be imposed. Attorney DeBonis stated that noise concerns need to be directed to Code Enforcement and land use to the Plan Commission. Mr. Lewis is going to notify Mr. Froman requesting his presence at the December 4, 2014 Plan Commission. Motion by Mr. Snedecor, seconded by Mr. Lain, to have Mr. Lewis send a letter of order to Mr. Froman to appear before the Plan Commission with a current site plan and the Plan Commission take appropriate action. All aye, motion carried. (3-0) Tabled: Request for handicap parking sign: Debra Blatz, re: 1331 W. Cleveland Ave.: (This item to remain on the table) Board of Works Minutes: November 5, 2014 1 Resolution 2014-10: A Resolution Determining the Lowest Responsible and Responsive Bidder and Awarding Contract for Disposal of Municipal Solid Waste and Post Consumer Recyclables: Attorney DeBonis read aloud the findings of the Solid Waste Bids presented in the Clerk-Treasurers office Oct. 29, 2014, finding Republic Serv./ Illiana Waste Transfer Station to be the most responsive and responsible bidder. The Public Works Department reviewed the bids and prepared a memo regarding things such as the additional fuel, vehicle maintenance and the time it would take to go to the further location; these are all things that should be factored into the unit pricing when considering the best option for the City. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve Resolution 2014-10 as presented. All aye, motion carried. (3-0) New Business Consideration of Agreement re: County Line Road Corridor Assessment: Butler Fairman & Seufert: Mr. Snedecor asked to move this item to the November 19th meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to move this item to Nov. 19th meeting. All aye, motion carried. (3-0) Resolution 2014-11: A Resolution Adopting Application and Review Procedure for Grant of Handicapped Parking Spaces in Residential Areas: Attorney DeBonis stated that the Common Council enacted an Ordinance Sept. 3, 2014 regarding the Handicap Parking policy enforcing all old signs be removed and re-applied for at the Board of Works. Mr. Snedecor stated a procedure and application form is available for understanding of policy, completion and approval; thanking Mrs. Longer and Mr. Lain for their time and work on preparing these documents. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve Resolution 2014-11 as presented. All aye, motion carried. (3-0) Announcement: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:58 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 5, 2014 2