Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA NOVEMBER 19, 2014 Call to Order – Moment of Silence: Mr. Ehrhardt called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt. Absent: Mayor Snedecor and City Attorney DeBonis. Also present Clerk-Treasurer Longer and Admin. Asst. Trish White. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of November 5, 2014 as presented. All aye, motion carried. (2-0) Correspondence: There were no Correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Mrs. Longer asked the Board to add the Long Term Maintenance Agreement with 1st Church of Nazarene. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (2-0) Unfinished Business: Status Review: Request to install guardrail in easement: Griselda Aguirre, re: 1920 W. 3rd St.: Ms. Aguirre was not present. Mr. Ehrhardt stated that he has observed that the guardrail is in place. Mr. Lain stated he would like a follow up from Mr. Gralik as to any future landscaping plans. Attorney DeBonis arrives. Status Review: Order to Comply – Unsafe Building Violation: re: 6324 Ainsworth Road: Doug Robertson was not present. Mr. Hannigan stated he was disappointed that the property is not in compliance. Mr. Lain stated all windows have not been covered as requested; some of the items that have been addressed earlier are an issue again. Councilman Herzog stated this structure is in his district and he would like to see it condemned and demolished. He has received several complaints and the property owner makes no improvement efforts. Attorney DeBonis advised Mr. Hannigan to send a 2nd unsafe building letter to the owner certified mail this time setting a hearing for the December 3rd Board of Works Meeting. Mr. Ehrhardt stated not only is the property a public nuisance, the property owner is unresponsive and he would like condemnation. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set a hearing and a decision to be made on 12/3/14. All aye, motion carried. (2-0) Tabled: Request for handicap parking sign: Debra Blatz, re: 1331 W. Cleveland Ave.: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove this item from the table. All aye, motion carried. (2-0) Mr. Lain stated he has been past this property many times and it is his observation that there are several options for available parking spaces at this address. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny this request and ask the petitioner to reapply if she wants the Board to reconsider. All aye, motion carried. (2-0) Board of Works Minutes: November 19, 2014 1 Consideration of Agreement re: County Line Road Corridor Assessment: Butler, Fairman & Seufert: Mr. Dammarell reviewed the need for a study of traffic forecasting, future land use, extension of the Savannah bike trail going south and utility uses to determine a scope of what is needed. BF&S has brought SEH on as a sub consultant to BF&S. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the BF&S County Line Road Corridor Assessment, amount not to exceed $293,188.00 plus the $35,000.00 of reimbursable local public agency expenses as presented. All aye, motion carried. (2-0) New Business Consideration of Memorandum of License Agreement: St. Bridget Church, 268 E. 2nd St.: Mr. Ehrhardt reviewed the agreement. Mr. DeBonis stated the City Parking Lot on 2nd and Center Street was extended for additional parking for downtown shopping. Currently it is being filled by Post Office Employees. This license agreement would provide parking solely for the use of postal employees at the St. Bridget lot. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve and authorize execution of this agreement, or one substantially similar by the Mayor. All aye, motion carried. (2-0) Consideration of Agreement for Professional Services for 2015: Historic Landmarks Foundation of Indiana, d/b/a Indiana Landmarks: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Professional Services Agreement for 2015 in the amount of $4,000.00 and $35.00 per individual membership dues as presented. All aye, motion carried. (2-0) Signing of Mylars: Holy Terrace Subdivision, a 1-lot subdivision located south of the Old Ridge Road and N. Lake Park Avenue intersection, zoned OS-1, 1/46 acres: The 1st Church of Nazarene Pastor and Dave Hill was present. The Plan Commission recommended approval and no bond is required. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the 1-lot subdivision as presented. All aye, motion carried. (2-0) Long Term Operation and Maintenance Agreement: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve as recommended by Mr. Kingsland, the Long Term Operation and Maintenance Agreement for the 1st Church of the Nazarene, as presented. All aye, motion carried. (2-0) Announcement: Mr. Ehrhardt asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (2-0) The meeting adjourned at 4:28 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 19, 2014 2