Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA DECEMBER 17, 2014 Call to Order – Moment of Silence: Mr. Snedecor called the meeting to order at 4:01 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt and Mr. Snedecor. Also present Attorney DeBonis, Clerk-Treasurer Longer and Admin. Asst. Trish White. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of December 3, 2014 and the Special Meeting minutes of the Joint Meeting of December 10, 2014 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Mayor Snedecor thanked Clerk-Treasurer, Deb Longer and the Department Heads for being so responsive with Budgets this year also sharing resources. Mr. Lain thanked Mrs. Longer and staff for always being available to answer any questions regarding claims before each meeting. Approval of Agenda: Mr. Snedecor asked that the Solid Waste Contract be added to the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business Agreement between City of Hobart and Republic Service d/b/a: Illiana Disposal Partnership for the Processing and Disposal of Refuse: Mr. Snedecor stated this agreement was made per the award of bid under Res. 2014-10 approved November 5, 2014. Attorney DeBonis stated he reviewed the agreement, a few minor changes have been made and he recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve and authorize the Mayor to execute the agreement between the City of Hobart and the Republic Service d/b/a Illiana Disposal Partnership for the processing and disposal of refuse as presented. All aye, motion carried. (3-0) New Business Consideration of Traffic Flow changes at George Earle School/Early Learning Center: Chief Zormier stated that since this has become an early learning center the traffic has increased considerably. Bus pick up and drop off is in the back of the school. This proposal re-directs the flow of traffic to a one way on 40th and west bound on Colorado to Wilson. The Police Department and the School City of Hobart have worked in conjunction with the school’s IT department on putting together a map and a letter to go out to parents and staff. A map was provided to the Board for review. This would be put into effect January 5, 2015, giving faculty and parents an opportunity to be informed. Signage has been ordered and received and upon this Board’s approval, will be posted. Dr. Buffington, School City of Hobart Superintendent, wrote thanking the City for the cooperation in participating in a solution to these safety concerns. Mrs. Longer inquired about summer sessions at the Early Learning Center and Chief Zormier stated enforcement would not be a priority when school is not in session. Motion by Mr. Lain, seconded Board of Works Minutes: December 17, 2014 1 by Mr. Ehrhardt, after recommendation of Chief Zormier, Captain Oliver and City Engineer and the appreciation given by School City Superintendent Ms. Buffington, to approve the one-way traffic operation for the Early Learning Center before and after school starting Jan. 5, 2015. All aye, motion carried. (3-0) Consideration of Traffic Signal at 1 W. Old Ridge Rd.: Hobart Church of the Nazarene: David Hill, M2K Design Engineering, was present on behalf of Church of the Nazarene. He expressed the safety concerns of individuals trying to get out of the Church, he is asking for an addition for the stoplight head making it a 4-way stop light. Mr. Lain asked if changing the curb cut might be a better solution. Mr. Gralik suggested the Church align the parking lot exit to the intersection and stated changing the light would be very costly. Mr. Mendoza stated changing alignment in the parking lot access would be the best improvement. Mr. Snedecor asked if potentially an easement could be obtained to move the drive to the east. The City cost of moving the control box is something that needs to be considered. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item for further review January 21, 2015. All aye, motion carried. (3-0) Request to Waive Fees & Charges for Downtown Parking Lot Project: Hobart Redevelopment Commission: Attorney DeBonis stated he has reviewed this project which primarily addresses down town parking needs. The RDC will build the Parking lot on Center and 2nd, the property was purchased in 2009 and with it being a city project all associated city fees/charges should be waived. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the waiver of all City of Hobart fees and charges as presented. All aye, motion carried. (3-0) Consideration of Crossing Guard Contracts for 2015 (1-year contracts): Hobart Police Dept.: Motion by Mr. Snedecor, seconded by Mr. Lain, to approve all Crossing Guard Contracts for 2015 as presented. All aye, motion carried. (3-0) Resolution 2014-13: A Resolution of the Board of Public Works and Safety of the City of Hobart, Indiana, for authorization to encumber remaining appropriation balances from 2014 where necessary. The Resolution was read. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adopt Resolution 2014-13, as presented. All aye, motion carried. (3-0) Announcement: Wishing everyone a safe and blessed Merry Christmas. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:36 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 17, 2014 2