Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA FEBRUARY 4, 2015 Call to Order – Moment of Silence: Mr. Snedecor called the meeting to order at 4:07 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Snedecor. Also present Attorney DeBonis and Clerk-Treasurer Longer. Absent: Mr. Ehrhardt. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the minutes of the Regular Meeting of January 21, 2015 as presented. All aye, motion carried. (2-0) Correspondence: Mrs. Longer distributed the 2014 Annual Financial Report and stated it has been submitted to the State Board of Accounts and is available for review on the State website through the SBOA/Gateway. Approval of Register of Claims and Payroll Claims: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the agenda as presented. All aye, motion carried. (2-0) Unfinished Business Review: Order to Comply: Charles Ramage, re: 1228 S. State Street: Mr. Ramage was present with a signed demo permit and contract for the demolition of the structure at 1228 State St. Mr. Snedecor asked when this would be complete. Mr. Ramage stated it would take between 60-90 days to be completed. Motion by Mr. Snedecor, seconded by Mr. Lain, to set this item for review at the May 6, 2015 meeting of the Board. All aye, motion carried. (2-0) New Business Request for Refund of Electrical Permit Fee: Credent Quality Electric Co,, Inc. re: Permit #EL2014-0326: Mr. Hannigan stated when the inspector went to do the inspection it was discovered the wrong address was on the permit that had been issued. A new permit with the correct address was submitted and paid for. He recommends a refund for the initial permit issued. Motion by Mr. Lain, seconded by Mr. Snedecor, to grant the refund for Permit # EL2014-0326 as recommended. All aye, motion carried. (2-0) Consideration of 2015 Urban Forestry Consulting Agreement: Russell Hodge, Hodge Tree Care: Mr. Snedecor has had discussions with Mr. Hodge and he is willing to reduce the annual contract to $6,500.00. Mr. Dubach stated Mr. Hodge started with Public Works and has now expanded to working with the Board of Works and Sanitary District programs and he recommends approval. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the 2015 Urban Forestry contract with Hodge Tree Care in the amount of $6,500.00. All aye, motion carried. (2-0) Consideration of Payment Agreement and Release: Enbridge Energy, Ltd: Mr. Gralik introduced Mike Hardy with Barnes and Thornburg representing Enbridge. Mr. Gralik stated Enbridge had a permit to do Board of Works Minutes: February 4, 2015 1 work with-in the ROW of the City. Through the course of the project there was some deteriorating of city roads. In negotiations with Enbridge, a figure was reached to repair the road conditions, which also included them helping with the 2-culverts, installing 2 new pipes and the cleaning up of ditches. Attorney DeBonis reviewed some recommended changes to the agreement and release which were accepted by Enbridge. Mr. Snedecor stated that it has been a pleasant experience working with Enbridge as they worked well with residents and the City. Mr. Gralik recommended approval to the agreement with the changes stated by Attorney DeBonis. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve and authorize the execution of the Payment Agreement and Release in the amount of $524,164.04, reflecting changes to Section 3 and Section 5 as stated by Attorney DeBonis. All aye, motion carried. (2-0) Approval of Conveyance from City to Hobart Redevelopment Authority: re: property for Gateway: Attorney DeBonis stated this document conveys the gateway property to the Redevelopment Authority of the City so they can lease it to the RDC. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the Warranty Deed and authorize the execution of Deed and conveyance to the Redevelopment Authority as presented. All aye, motion carried. (2-0) Announcement: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (2-0) The meeting adjourned at 4:27 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: February 4, 2015 2