Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA November 18, 2015 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis and C-T Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the November 4, 2015 regular meeting as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S: A written update was provided to the Board. A new traffic pattern has been set up between Deep River Dr. and the bridge. Traffic has been shifted to the south on to the new pavement to allow for the installation of the sanitary sewer on the north side of 61st Ave. The 3-way stop has been installed at 61st Ave. and Wisconsin St. and will remain in place until the completion of the roundabout. Mr. Mendoza, City Planner, spoke about an appraisal for the Gilliana property, approximately six acres of undeveloped land along the northern shores of Lake George, east of Wisconsin Street, and west of the Scout Cabin. Mr. Mendoza is requesting authorization to work with the Clerk-Treasurer to contract two State certified appraisers to perform the required appraisals for a land acquisition grant proposal. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request for appraisals. All aye, motion carried. (3-0) Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mrs. Longer requested the addition of Consideration of Contract: String of Pearls for the Christmas Tree Lighting Event on December 4, 2015. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Request to install 3’ wide mulch trail and 2 eco-gravel parking spaces on City property: Jen Woronecki-Ellis, Woodland Savanna Land Conservancy, re: Westward end of 40th Ave.: Ms. Woronecki- Ellis was present. Mr. Snedecor said that the City staff has provided favorable recommendation for the project. He inquired as to how the work would be completed. Ms. Woronecki-Ellis said that the mulch trail will be done by volunteers and at this time the parking spaces have been put on hold as the grant has not been secured. Mr. Lain asked about the brush in the area and who would remove it. Ms. Woronecki-Ellis said she would check with the Shirley Heinze Foundation to remove the brush. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the 3’wide mulch trail and 2 parking spaces. All aye, motion carried. (3-0) Ms. Woronecki-Ellis will keep the Engineers office updated. Continued: Request for easement at Fire Station #3 on 37th Ave.: Hobart Assembly of God Church, 7545 Ridge Rd.: Attorney DeBonis asked that this request remain on the Agenda and Continued until the December 2, 2015 meeting. Board of Works Minutes: November 18, 2015 New Business: Consideration of Contract for Carriage Rides at Christmas Tree Lighting Event: Buggies and Things/Richard Stephens; Festival Park, December 4th, 6-8 p.m.: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Contract for Buggies and Things as presented. All aye, motion carried. (3-0) Consideration of Agreement for Professional Services: Indiana Landmarks: 2016 Contract: Mr. Mendoza provided a memo to the Board with supporting documentation regarding a $2,000 increase to the contract for 2016. He stated that a Lake Michigan Small Coastal Grant will be used for the additional services including development of a sign ordinance for the downtown district and revising design guidelines for the Historic District. Mr. Snedecor recommended the approval of the Agreement. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Agreement as presented. All aye, motion carried. (3-0) Consideration of Entertainment Contract: String of Pearls, Festival Park, December 4th, 6-8 p.m.: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Contract for String of Pearls as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:22 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 18, 2015