Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA January 20, 2016 Call to Order: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: C-T Longer and Admin. Asst. Govert. Absent: Attorney DeBonis Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the January 6, 2016 regular meeting as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S: Due to weather conditions the team has only worked 4 days since his last update. When they are able, work will continue on the sanitary sewer at 61st and Wisconsin Streets. Mr. Lain mentioned that it is still confusing at the Wisconsin St/ Washington St. detour. Mr. Towle said that they will place barrels at that location to make it more visible. Mr. Lain recognized Sgt. Ron Russo and Chief Zormier for their efforts on Code Enforcement. Mayor Snedecor thanked all the departments for working together to help deal with code violation cases throughout the City. Attorney DeBonis arrives at 4:12 p.m. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add Resolution 2016-01 re: Ambulance Bids and Resolution 2016-02 re: Police Car Purchase to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Continued: Request for easement at Fire Station #3 on 37th Ave.: Hobart Assembly of God Church, 7545 Ridge Rd.: Attorney DeBonis stated that the name of the Church may need to be changed to the legal entity. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the easement with a name change of the Church to be corrected if necessary. All aye, motion carried. (3-0) New Business: Resolution 2016-01: A Resolution Authorizing the Solicitation of Bids for the Purchase of New Model 2015 or 2016 Ambulance: The Resolution was read. Bob Scott, HFD, stated that they currently have 4 ambulances, 3 on the road and 1 spare, which are all starting to need expensive repairs. Mr. DeBonis pointed out that the resolution only allows for the solicitation of Bids not the purchase. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Resolution 2016-01 as presented. All aye, motion carried. (3-0) Review & Approval of Joint Use & Maintenance Agreement: INDOT & City concerning use of Right- of-Way and Maintenance of Improvements on SR 51: Attorney DeBonis stated that it is a standard boiler plate Contract. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the Joint Use and Maintenance Agreement as presented. All aye, motion carried. (3-0) Board of Works Minutes: January 20, 2016 1 Discussion re: NILEA Occupancy Agreement: Chief Zormier and Attorney DeBonis agree that as the existing lease has expired, the Board should consider the approval of the occupancy agreement on a month to month basis, with the same lease terms and the same rate until further notice. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to continue the Occupancy Agreement on a month to month basis under the current terms until further action of the Board. All aye, motion carried. (3-0) Resolution 2016-02: A Resolution Authorizing the Acquisition of Ten (10) Police Patrol Cars by the City as a “Special Purchase”: The Resolution was read. Discussion was held. It was noted that Thomas Dodge Chrysler-Jeep of Highland quoted a purchase price of $24,377.00 which is $811.25 less per car than the QPA price of $25,188.25. Attorney DeBonis noted that the amounts listed in Draft No.1 of the Resolution needed to be amended. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adopt Resolution 2016-02 as amended. All aye, motion carried. (3-0) Announcements: Mr. Hannigan informed the Board that the Building Department has boarded up and secured 3 houses, 317 Center St., 784 Main St., and 3854 Evergreen St. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:40 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: January 20, 2016 2