Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA April 6, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:05 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of March 16, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status report to the Board. He stated that G. E. Marshall has now completed the mainline sanitary sewer and are currently working on the storm sewer on the north side of 61st Ave. between Deep River Dr. and Arizona St. LaPorte Construction has finished the southwest abutment of the bridge and is expected to finish the southeast abutment this week. Four new bridge beams are expected to be placed next week, this will be followed by the new bridge deck and railing. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the addition of an Agreement for Title VI Implementation Plan Proposal and Brickie Bowl ADA Access Improvement Agreement to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Update: Cressmoor Trailer Park, re: 615 W. 37th Ave.: Sgt. Russo, Code Enforcement: Sgt. Russo distributed progress reports to the Board. He stated that 14 trailers have been demolished by the City and 1 was demolished by Mr. Klug. 4 of the lots, # 101, 115, 56, and 82 may still be occupied and Sgt. Russo will verify before demolishing, and work will continue next week. Attorney Dan Sawochka, was present and stated that Northern Indiana Regional Development LLC, is now the owner of Cressmoor Trailer Park. Mr. Sawochka has met with Sgt. Russo and Chief Zormier, and stated that the new owners are ready to comply with City policy and clean the property up. Attorney DeBonis requested that contact information for the LLC be supplied to his office and the office of the Clerk-Treasurer. Mayor Snedecor thanked everyone involved in the clean-up for working together to get the job done. Continued: Order to Comply: Andrew Batistatos, re: 315 W. Third St.: Mr. Batistatos was not present. Mr. Hannigan stated that after speaking with Attorney DeBonis it was decided that Mr. Batistatos will be permitted to pull the permit to re-side the house at 315 W. Third St. and has been advised of this. He has not yet pulled the permit. It was also noted that Mr. Batistatos paid the $100.00 fine. Motion by Mr. Lain, seconded by Mr. Snedecor, to table this matter until the April 20, 2016 meeting. All aye, motion carried. (3- 0) Continued: Order to Comply, Unsafe Buildings: Hugh & Mary Smith, represented by Attorney Richard Bolton re: 7585, 7605, 7613, 7619, 7625, and 7645 Mississippi St.: Attorney Bolton was not present. Mr. Hannigan did have a demolition contract from G. E. Marshall for all six houses. The demolition permits will be issued once IDEM approves asbestos removal survey. G. E. Marshall will then remove the houses within 10 days of IDEM approval. Motion by Mr. Lain, seconded by Mr. Snedecor, to continue this matter until April 20, 2016. All aye, motion carried. (3-0) Board of Works Minutes: April 6, 2016 1 Review: Consideration of Bid received for Ambulance Purchase: Bob Scott, HFD was present. Mr. Snedecor thanked Mr. Scott for all of his work on this matter but said that he is not comfortable with only one bid. Mr. Snedecor spoke to other companies that did not respond to the bid, who stated that they couldn’t meet the specifications. Mr. Snedecor feels that the specifications need to be reworked in order to have more than one company bid. Attorney DeBonis stated that Bid Specification laws cannot unduly favor a certain manufacturer. Quotes should be obtained for under $150,000.00. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to reject the bid and to re-bid the Ambulance Purchase or obtain quotes. All aye, motion carried. (3-0) New Business: Consideration of Change Order #4, 61st Ave. Phase III: Brandon Towle, BF&S: Mr. Towle was present. He explained that the changes are needed for jobsite safety, which includes a speed limit sign with radar, changeable message board and temporary lighting. The cost will be $8,379.38, which is 80% reimbursable by INDOT. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve change order #4 in the amount of $8,379.38 as presented. All aye, motion carried. (3-0) Request to place signs on easements for Post Office Food Drive: Laura Daley, U.S.P.O.: Sharon Patterson was present, Ms. Daley was unable to attend. She requested permission to place signs in the same locations as last year for the Post Office Food Drive. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve request to place signs on easement with direction from Mr. Hannigan. All aye, motion carried. (3-0) Request to extend asphalt width in easement: George Marks, re: 409 and 415 S. Liberty St.: Mr. Marks was present along with his son who owns the property at 415 Liberty St. They are requesting permission to remove the grass and extend the asphalt in the easement of both properties. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request to extend the asphalt in the easement using a licensed contractor. All aye, motion carried. (3-0) Request to remove dead trees in parkway: Rhonda Bertram, re: 6246 California St.: Mr. Bertram was present. The tree in the easement is dead and marked for removal. Mr. Dubach said it will be taken down this summer as it is on the list. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have the tree removed by the City. All aye, motion carried. (3-0) Request for approval: Title VI Implementation Plan: First Group Engineering: Mr. Gralik recommended approval of the proposal. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the proposal from First Group Engineering for Title VI Implementation in the amount not to exceed $9,900.00. All aye, motion carried. (3-0) Request for approval: Brickie Bowl ADA Access Improvement Agreement: BF&S: Mr. Dammarell, BF&S, was present. Mr. Gralik recommends the approval of the agreement. Currently there is only one wheelchair access point to the lower level of the Brickie Bowl. BF&S will survey and come up with 3 different concepts for the City to consider. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agreement not to exceed $11,800.00. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:53 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: April 6, 2016 2