Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA April 20, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Absent: Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of April 6, 2016 as presented. All aye, motion carried. (3-0) Attorney DeBonis arrives. Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board. G.E. Marshall has installed the entire storm sewer that can be installed during this phase of the project and is expected to follow the water main work with subgrade stabilization. Once that is complete, curb, gutter and asphalt work for this phase of construction will quickly follow. LaPorte Construction has set the four beams for the bridge construction. The deck is expected to be poured the first week of May. Mayor Snedecor mentioned that the City’s Public Auction will take place on Friday, April 22, 2016 at 10:00 a.m. at the Public Works yard on SR 130. Mr. Lain thanked Clerk-Treasurer Longer for the weekly e-mail updates on Firehouse #2. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add a Warranty Deed correction re: Gateway Project. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Update: Cressmoor Trailer Park, re: 615 W. 37th Ave.: Sgt. Russo, Code Enforcement: Sgt. Russo distributed a written update, stating 19 of 21 trailers have been removed with the 2 remaining to be left alone due to ownership/occupied. An invoice will be presented to the owners via certified mail this week. Moving forward, inspections of the inhabited trailers by the building inspectors will need to be done to ensure the trailers are habitable; any trade work being done will require permits by contractors. Mr. Hannigan stated that he has stopped all work at Cressmoor and has scheduled a meeting with the new owners to go over planning and zoning requirements. Attorney DeBonis stated that Section 154.320 of the Hobart Municipal Code addresses Mobile Homes and should be followed when assessing the renovation requirements of trailers. Mayor Snedecor wants a thorough assessment and be sure all is being done by the book. Motion by Mr. Lain, seconded by Mr. Ehrhardt, authorizing the Building Department to begin inspections of the remaining 39 trailers and report back to the Board. All aye, motion carried. (3-0) Tabled: Order to Comply: Andrew Batistatos, re: 315 W. Third St.: Motion by Mr. Ehrhardt, seconded by Mr. Lain to remove this item from the table. All aye, motion carried. (3-0). Mr. Batistatos was not present. Mr. Hannigan was contacted by a contractor who said that the siding work will be completed by next week. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the May 4, 2016 meeting. All aye, motion carried. (3-0) Board of Works Minutes: April 20, 2016 1 Continued: Order to Comply, Unsafe Buildings: Hugh & Mary Smith, represented by Attorney Richard Bolton re: 7585, 7605, 7613, 7619, 7625, and 7645 Mississippi St.: Attorney Bolton was not present. Mr. Hannigan stated that IDEM has released the properties for demolition. Demo permits have been pulled by G.E. Marshall and demolition can begin on April 27, 2016. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this item over for review at the May 4, 2016 meeting. All aye, motion carried. (3-0) New Business: Request for weekly recycling: Lance Skog, re: 526 S. Wabash Place: Lance Skog, 14 year old Hobart Middle School Student, addressed the Board requesting weekly recycling. He gave a brief presentation and presented a petition to the Board. Mayor Snedecor said that residents can request an additional totter and that has been received well. Mr. Dubach stated that the ultimate goal is to have weekly recycling but at this time the equipment and manpower are not available. Lance will follow up with Mr. Dubach and possibly shadow the recycling process in the summer and report back to the Board. Lance has been asked to be the M.C. at the school wide Recycling Assembly as a result of his project. Request to replace concrete parking pad adjacent to curb: Laura Obajtek re: 1011 W. 41st Ave: Ms. Obajtek was present. She stated that traffic incidents require them to park on the easement and is requesting permission to repave the area, about 24” to 30” from the curb in front of her residence. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to grant the request to replace the width of easement that is missing with concrete by June 1, 2016. All aye, motion carried. (3-0) Sgt. Russo stated he had issued a Notice to Comply that will now be set for June 1, 2016. Signing of Mylars: Ketchum’s Cove, a 1-lot subdivision located at the NE corner of 10th and Ash Streets, zoned R-2, 4.9 acres: The Plan Commission has issued a favorable recommendation for this subdivision and no bond is required for public improvements. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the subdivision and signing of mylars for Ketchum’s Cove. All aye, motion carried. (3-0) Consideration of 2016 Concert Series Contracts: Hobart Events: Nikki Lopez presented the contracts and related documents for the Summer Concert Series: James Bulanda (6/2), The Code Names (6/9), Eaten Alive (6/23), Island 49 (6/30), PVT’s (7/4), Buck Daddy (7/7), Crossroads (7/14), String of Pearls (7/21), Kinsey (8/11), Fox Sound (8/25), Relics (9/1). Motion by Mr. Snedecor, seconded by Mr. Lain to approve the contracts in the total amount of $4,450.00 as presented. All aye, motion carried. (3-0) Request to Solicit Bids for 2016 Road Construction Materials Contract: Mr. Gralik, City Engineer, stated that prices have dropped and it is time to solicit bids for unit costs for paving work. Attorney DeBonis finds the request in good order. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the solicitation of bids for 2016 Road Construction Materials Contract as presented. All aye, motion carried. (3-0) Request for approval of Warranty Deed re: Gateway Project: Attorney DeBonis explained the Redevelopment Authority Bond work done at the Gateway on Main Street, and the need for the Authority to have legal title to properties constructed. BF&S prepared the original legal description last year but had left off a portion of the constructed area and that deed, which had been approved by the Board in 2015, had not yet been recorded due to the discrepancies. The legal description has been corrected and a new Warranty Deed was presented by Attorney DeBonis. Motion by Mr. Snedecor, seconded by Mr. Lain, to authorize the execution of this Warranty Deed by the City to the Redevelopment Authority as presented. All aye, motion carried. (3-0) Announcements: James Nelson, 35 Fraser Ln., addressed the Board regarding the 800 block of W. 40th Ave. concerning the Stormwater drainage problems in that area. He has been trying for 11 years to get relief from flooding. He would like to update/re-model the house but would like some answers first. Mr. Fulton, HSD President, stated that area is in the radar for consideration of improvements. Mr. Nelson stated that he did not fill out the recent survey because he decided that showing up in person would be more effective. Mr. Board of Works Minutes: April 20, 2016 2 Fulton said that a study should be done by fall of 2016, and he will follow up with Mr. Nelson as to plans for that area. Phil Manning, 50 Fraser Lane, requested a speed limit sign for the neighborhood which has only one entrance and exit. There are no sidewalks and cars race through the subdivision and he is concerned for the safety of the children. Mr. Dubach believes that a sign was there before a large tree fell and will replace it at the entrance to Fraser Lane and Chief Zormier will note for additional patrol and enforcement. The Mayor’s Prayer Breakfast will be held at Augustana Lutheran Church on Wednesday April 27, 2016 at 7:30 a.m. with keynote speaker Bishop Donald Hying, of the Diocese of Gary. Tickets are available in the Mayor’s office. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:14 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: April 20, 2016 3