Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA June 15, 2016 Call to Order/Pledge to the Flag: Mr. Lain called the meeting to order at 4:02 p.m. followed by the Pledge of Allegiance, and a moment of silence for the victims in the recent Orlando shooting. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Absent: Mayor Snedecor Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of June 1, 2016 as presented. All aye, motion carried. (2-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board. Rieth-Riley has completed all of the phase I paving on 61st Ave., and are currently pouring sidewalk on the north side of 61st Ave., between Arizona St. and Deep River Dr. LaPorte Construction has finished the south railing on the bridge and will return when construction phasing allows for construction of the north half of the bridge. G.E. Marshall is installing sections of water main near Deep River. Soon they will begin phase II storm sewer. Indiana American Water Company update on projects scheduled: Matt Schieler, IAW, distributed information on water main replacements for 2016. Most of the work will be in easements and sidewalks with little or no street closures. Bruno Dravininkas, INDOT Project coordinator for SR130/County Line Rd.: The intersection will be closed from June 20-September 26 for the installation of traffic light and turning lanes. The railroad tracks at that intersection will also be repaired during this time. He noted that lanes will not be open at any time during construction. Tim Kingsland said that Waterfest will be Saturday June 18, 2016 in Festival Park with family friendly events all day from 10 a.m.-4 p.m. Scheduled events include Potawatomi Indian Water Ceremony, Animals for Awareness Show, and Dumpster Drummers. At 9 a.m. there will be a dedication of the new ADA compliant Kayak Launch. Mr. Lain announced that the 4th of July parade will begin at 10:00 a.m. and fireworks will begin at dusk. Have a safe and happy 4th. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Mr. Lain requested the addition of Wendy Race, Brickie Gyros: for a one-day peddlers permit and to Table: Fiber Study Proposal: NITCO. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the amendments. All aye, motion carried. (2-0) Unfinished Business: Property Maintenance Issues: Dale Fasel, re: 415 N. Union St.: Sgt. Russo, HPD Code Enforcement: Sgt. Russo was present and stated that Mr. Fasel is in full compliance and recommends removal from the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept compliance and remove this item from the agenda. All aye, motion carried. (2-0) Board of Works Minutes: June 15, 2016 1 New Business: Property Maintenance Issues: Alan Debovi, re: 246 N. Lake Park Ave.: Sgt. Russo, HPD Code Enforcement: Sgt. Russo said that he has given Mr. Debovi several months to get the property cleaned up of junk cars, HVAC equipment and trash; seeing little to no progress he is requesting permission to have the Street Department come in and clean-up the property. Mr. Debovi was present and said he is working on cleaning it up and wants to do the work himself. He would like an extra month to get the work done. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant 30 days until July 15, 2016 for full compliance or a $500 fine may be imposed. All aye, motion carried. (2-0) (Set for review July 20, 2016) Property Maintenance Issue: Richard Karver, re: 901 W. 8th St.: Sgt.Russo , HPD Code Enforcement: Mr. Karver was unable to attend the meeting tonight. Sgt. Russo stated that work had been started but many things are not completed. He recommended review at the next Board of Works meeting on July 6, 2016. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set for review at the July 6, 2016 Board of Works meeting. All aye, motion carried. (2-0) Consideration of Fiber Study Proposal: NITCO: Tabled at Agenda Approval. Review of Storm Water Long Term Maintenance and Operation Agreement: NB Coating, 2101 Northwind Pkwy.: Mr. Kingsland recommends acceptance of the LTMO agreement. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Long Term Maintenance and Operation Agreement with NB Coating as presented. All aye, motion carried. (2-0) Consideration of Change Order #9: Water Service Line, 61st Ave. Project, Brandon Towle, BF&S: Mr. Towle is requesting approval of Change Order #9 for the relocation of water service line at the property previously known as Hind Hospital at the corner of 61st Ave. and SR51 in the amount of $8,473.00. Mr. Gralik, City Engineer, said that the City will attempt to recover costs for this service from the property owners. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Change Order #9 in the amount of $8,473.00. All aye, motion carried. (2-0) Consideration of Change Order #10: Conduit Burial for Future Use, 61st Ave. Project, Brandon Towle BF&S: Mr. Towle is requesting approval of Change Order #10 in the amount of $315,045.58, which was approved by the RDC on June 2, 2016 for the addition of 4” conduit from Arizona St. to SR51 to be utilized in the future. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Change Order #10 in the amount of $315,045.58 as presented. All aye, motion carried. (2-0) Acceptance of Subdivision and Signing of Mylars: Replat of #7, Northwind Crossing, a PUD: A 2-lot Subdivision located 1/8 mile SE of Marcella Blvd. and Northwind Pkwy. intersection, 14.95 acres: The Plan Commission recommends approval of the subdivision. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the subdivision and sign the Mylars for Replat of #7, Northwind Crossing as presented. All aye, motion carried. (2-0) Oak Hill Subdivision: a 2-lot subdivision located on the NE Corner of Grand Blvd. and 83rd Ave. zoned, PBP, 6.6 acres: The Plan Commission recommends the approval of the subdivision. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the subdivision and sign Mylars for Oak Hill Subdivision as presented. All aye, motion carried. (2-0) Board of Works Minutes: June 15, 2016 2 Request for One Day Permit: Brickie Gyros: Wendy Race, 431 E 3rd St.: Ms. Race was present. She is requesting permission to obtain a 1 day peddlers permit to sell hotdogs along 3rd St. near her restaurant during the 4th of July Parade and Fireworks. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant a 1 day permit provided that the background check is done and approved for the person selling the hotdogs. All aye, motion carried. (2-0) Announcements: Mr. Lain asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 4:48 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: June 15, 2016 3