Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 6, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of June 15, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Recognition of YMCA Indiana Youth Governor: Cade Tipold, a senior at Hobart High School, has been elected as the Youth Governor of Indiana. Mayor Snedecor presented Cade with the “Emerging Leaders Award”. Cade thanked the Board for his award and explained what his responsibilities will be during the year. He has already represented Indiana in Washington D.C. and would like to ask the citizens to support this program. Sharon Tarry from the YMCA said that they have pamphlets and information on the program. Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board. G.E. Marshall has started the storm and sanitary sewer work for Phase II of the project, which includes extending laterals across the road. Both directions of traffic are now on the new portion of the bridge. Shifting the westbound traffic to the southern portion has allowed LaPorte Construction to begin demolition of the northern bridge. Subgrade stabilization is scheduled to begin at the end of next week. Once this is complete, Rieth Riley will be back to begin Phase II asphalt paving. Mayor Snedecor thanked everyone involved with the Fourth of July festivities for their work during the parade and fireworks. There were very few issues and both events were well attended. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Review: Property Maintenance Issues: Richard Karver, re: 901 W. 8th St.: Sgt. Russo, HPD Code Enforcement: Mr. Karver was not present. Sgt. Russo presented pictures of the property and informed the Board that no progress has been made to become compliant. Sgt. Russo began talking with Mr. Karver in March of 2016 and followed up 3 to 4 more times before telling him he needed to appear at the June 15, 2016 Board of Works Meeting. Mr. Karver was unable to attend the meeting and asked for an extension in order to comply. As no progress has been made, Sgt. Russo is requesting authorization to clean-up the property with the help of Public Works. Motion by Mr. Snedecor, seconded by Mr. Lain, to authorize Sgt. Russo and the Public Works Department to make arrangements and bring the property into compliance, bill the home owner for the work and lien the property if necessary. All aye, motion carried. (3-0) Tabled: Consideration of Fiber Study Proposal: NITCO: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove item from table. All aye, motion carried. (3-0) Tom Carroll from NITCO was present. Mr. Carroll said that NITCO would provide insight and information on building and operating a municipally Board of Works Minutes: July 6, 2016 1 owned Fiber network to support the residents and business community and enhance the opportunity for business growth. The total for this project will be $29,940.75. The RDC will provide 33% ($9,880.44) of the funds from their Fund 410 TIF money. Mr. Snedecor recommends approval of the proposal. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the NITCO Fiber Design Strategy Proposal in the amount of $29,940.75 with $9,880.44 being paid by the RDC and the total amount of $20,060.31 being the Board of Works share. All aye, motion carried. (3-0) Continued: Consideration of Proposal for Tote Lid Advertising: National Cart Marketing, LLC: Mr. Snedecor stated that the City Attorney is researching recent Supreme Court rulings. Mr. Ehrhardt suggested that it would be a good idea if we start a pilot program to gauge reactions of the residents. Mr. Lain suggested that we reach out to the other Indiana cities that have started this program for insight on positive or negative issues. Mr. Huddlestun stated that National Cart Marketing solicit the advertisers using parameters set by the City. Motion by Mr. Snedecor, seconded by Mr. Lain, to continue this item to a future date. All aye, motion carried. (3-0) New Business: Request to Issue RFP for Alternative Fuel Station Design/Build: Phil Gralik, City Engineer: Mr. Gralik was present. He is requesting permission to solicit design/build proposals for a fueling station for City vehicles. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant permission to issue the Request for Proposal. All aye, motion carried. (3-0) Request for 2 Information Signs re: Hearing Impaired Child in Area: Veroniqca Kozel, 1540 State St.: Ms. Kozel was present. She is requesting a sign placed in the area that her son plays around her home at 1540 State St. He is a 7 year old with special needs. Police Chief Zormier said that any sign needs to meet the requirement of the National Registry of Signs or it could cause liability problems. Mr. Lain suggested that if a sign is placed in the area, the curve by St. Stephens Church would be a good location. Mr. Snedecor said that if a sign is authorized that Ms. Kozel would need to annually request that the sign remain at that location. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set over for further review and authorize the Public Works Director, Police Chief, and City Engineer, to make recommendations at the next Board of Works meeting on July 20, 2016. All aye, motion carried. (3-0) Request for a Sidewalk Waiver: Ryan Malott, Ginter Homes, re: 1262 S. Hobart Rd.: Mr. Malott was present and stated that at this time no sidewalks are in the area. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the waiver for one year or until such time the Board determines sidewalks should be installed, whichever is longer, at the owner’s expense. All aye, motion carried. (3-0) C-T Longer informed Mr. Malott that the waiver paperwork must be obtained from the Building Department and recorded at Lake County. Request to replace Concrete in Easement: Mike and Peggy Georgos, 1217 Hickey St.: Mr. and Mrs. Georgos were present. They are in the process of fixing the driveway and have signed up for the 50/50 sidewalk program. They are requesting permission to replace the asphalt in the easement with concrete. Mr. Hannigan said that the owners need to understand that if problems arise with existing utilities underground and the concrete needs to be torn out, the City will not be responsible to replace it and restoration of the easement would be at the owner’s expense. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to grant permission to use concrete in the easement at the owner’s expense with the understanding that if the City needs to access underground utilities in the easement, the restoration of the easement after utility work is completed would be at the owner's expense. All aye, motion carried. (3-0) Review of Attorney General Lease: Police/Court Complex, 705 E. 4th St., Rooms C302, C304 and C308: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Attorney General Lease for Rooms C302, C304 and C308 in the Police/Court Complex, 705 E 4th St., as presented. All aye, motion carried. (3-0) Board of Works Minutes: July 6, 2016 2 Announcements: Dr. McCollum, 5307 E. 61st Ave., stated that communication is still the main problem. Dr. McCollum was unaware that the project would be so grandiose and take up to 1/3 of her front yard. Only 14 houses are affected and more information would have been appreciated. EEU which is an equestrian facility for special needs children has been greatly affected. The traffic is much closer to the horses and it has made some of them more active and runners and now cannot be used for the children. Dr. McCollum questioned why one residence received a larger driveway approach. Brandon Towle explained the parameters for driveway replacement related to the pipeline and easement. Dr. McCollum said that the City in the future should take into consideration business owners and the problems projects can cause. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:12 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 6, 2016 3