Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 20, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:08 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of July 6, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board: G.E. Marshall has completed the Phase II sewer work and prepared the subgrade for asphalt. Rieth Riley will pave the center lane from Arizona Street to Wisconsin Street first, and then install the first lift of base between Wisconsin Street and SR51. Once the center lane is paved from Arizona Street to Wisconsin Street, traffic patterns will be switched for a final time in this area. The switch will allow the remaining existing asphalt to be removed and storm sewer to be completed. Currently sheet piling and falsework is being installed for the northern portion of the bridge. Once complete, LaPorte Construction will begin driving piles for the new footers. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mrs. Longer asked the Board to add the Consideration of Contract for the Summer Concert Series. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the addition. All aye, motion carried. (3-0) Unfinished Business: Review: Request for 2 Information Signs re: Hearing Impaired Child in Area: Veroniqca Kozel, 1540 State St.: Mrs. Kozel was present. Mr. Snedecor stated that 2 signs had been placed by the Public Works Department. The Board of Works requested that Mrs. Kozel come back annually to consider whether to keep the signs in place. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the sign placement and review in January of 2017 for an annual request to keep the signs in place. All aye, motion carried. (3-0) Continued: Consideration of Proposal for Tote Lid Advertising: National Cart Marketing LLC: Attorney DeBonis stated that he attended a meeting for Indiana Municipal Lawyers on signage issues and suggested that this be continued until the August 3, 2016 meeting for further review. Review: Property Compliance: Alan Debovi, re: 246 N. Lake Park Ave.: Sgt. Russo, HPD Code Enforcement: Mr. Debovi was not present. Chief Zormier was in attendance and stated that no improvements have been made to date. He requested that the Board authorize the Police Department and Public Works Department to work together to clean up the property and bring it into compliance. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to authorize the Police Department and Public Works to take actions to abate the issues, costs to be placed in the form of a lien on the property and to impose a $500.00 fine. All aye, motion carried. (3-0) Board of Works Minutes: July 20, 2016 1 New Business: Request for Painted Crosswalk Markings for Golf Path on Norris Drive: Tom Ehrhardt: George Rainey, 9274 Norris Dr., representing the Homeowner’s Association, requested the markings on the pavement at the crosswalk, to give motorists and golfers a warning that activity is in the area. Motion by Mr. Snedecor, seconded by Mr. Lain, to authorize Public Works to place striping on the pavement in the golf path crossing. All aye, motion carried. (3-0) Request for Approval of Outside Dining on City Sidewalk: Dimitrios Karataglidis, Café 339, re: 339 Main St. Mr. Karataglidis was present. Mr. Snedecor explained the need to have him come back to discuss the outside dining each year. Mr. Hannigan, Building Commissioner, stated that the fencing meets the standards for ADA access. Mr. Lain said that guidelines and standards are needed for petitioners and an application process should take place. Councilman Vinzant said that the City should consider other businesses selling items on the sidewalk close to their stores/restaurants. Attorney DeBonis stated that Denarie Kane, Director of Development, has sent materials to various cities for information on standards and options for additional areas and types of dining. Mr. Snedecor stated that a yearly application process will be put into place with standards. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve for 2016 the existing fence and outside dining that is in place and that it meets ADA and Liquor Excise guidelines and for Mr. Karataglidis to petition the Board annually. All aye, motion carried. (3-0) Request to Replace Curb and include in 50/50 Sidewalk Program: Clyde Neace, 1413 W. Cleveland Ave .: Mr. Neace was not present. Mr. Gralik, City Engineer, recommends approval for the curb replacement to be included in Mr. Neace’s existing 50/50 Sidewalk Program Agreement. This approval should be for only the curb and sidewalk and not the driveway. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request to replace the curb and include in the 50/50 Sidewalk Program. All aye, motion carried. (3-0) Approval and Execution of Band Performance Agreements: 2016 Lake Front Festival: The following contracts have been approved by the Park Board for Lake Front Fest and have been forwarded to the Board of Works for final approval: (8/18) High Noon Band for $800, (8/19) Positive Vibe Technicians for $400, (8/19) Crawpuppies for $1,500, (8/20) Outlaw Road Show for $250, (8/20) Chester Brown for $600, (8/20) Superfly Redneck for $800, (8/21) The Diference for $400, and (8/21) Nawty for $1,000. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Lakefront Fest Band contracts as presented in the total amount of $5,750.00. All aye, motion carried. (3-0) Order to Comply- Site Plan Compliance: Rich Arnold, Tradewinds: re: 5131 and 5139 E. 70th Ave.: Mr. Arnold was present. Mr. Hannigan said that the project was not quite complete and distributed photos. The swale has been put in and seeded as of today. The septic field has been repaired and repairs have been made to Phil Wiley’s driveway. Mr. Arnold stated that he will continue to keep the property in compliance. Mr. Hannigan asked for this matter to be continued to the August 17, 2016 Board of Works Meeting so that Mr. Wiley can be in attendance. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this matter until August 17, 2016. All aye, motion carried. (3-0) Review of Stormwater Long-Term Maintenance and Operation Agreement: Team Honda, 4613 E. Lincoln Hwy.: Mr. Kingsland was present and recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the LTMO Agreement as presented. All aye, motion carried. (3-0) Request Permission to Hold Block Party: County Line and Wayne St. residents: Robert Balzer, 624 S. County Line Rd.: Mr. Balzer was present. The date for the party is Saturday, August 13, 2016 from 3-10 Board of Works Minutes: July 20, 2016 2 p.m. with Sunday the 14th being the rain date. He noted that all of the area residents have been invited and informed of the plans. The road is already closed in that area and the residents will place a barricade south of the Orchard and will leave an area for emergency vehicles. Chief Zormier stated he has no objections. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant permission to hold a block party on August 13th or 14th from 3-10 p.m. on County Line Rd. All aye, motion carried. (3-0) Discussion: County Line Orchard Event Traffic Plan: Ryan Richardson, County Line Orchard: Mr. Richardson was not present. Mr. Gralik stated that the plan will be put into place for the 6 peak weekends that the Orchard is open. Chief Zormier requested that this item be continued to when Mr. Richardson can be present. Councilman Huddlestun will review the plan and report back to the Board. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue the discussion at the August 17, 2016 Board of Works Meeting. All aye, motion carried. (3-0) Consideration of Summer Market Band Contract: The Difference, August 28, 2016: Nikki Lopez requested the approval of band contract for The Difference on August 28, 2016 in the amount of $350.00. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract for the band The Difference in the amount of $350.00. All aye, motion carried. (3-0) Announcements: Mrs. Longer announced that a Joint Work Session of the Redevelopment Commission and the Board of Works will be held Wednesday, July 27, 2016 at 5:00 p.m. in the Council Chambers. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:15 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 20, 2016 3