Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA August 3, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:02 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Absent: Attorney DeBonis Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of July 20, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board: G.E. Marshall has completed Phase II of the project west of Wisconsin Street. The final lane of the original existing pavement has been removed so stormsewer, sanitary, and water main can be completed. East of Wisconsin St., the first lift of asphalt base and most of the curb and gutter have been completed. G.E. Marshall is currently working to complete the remaining utility work and preparing for concrete work in the roundabout center, islands and median E. of Wisconsin St. The installation of sheet piling and bracing for the bridge’s cofferdam is near completion. Once complete, the remaining excavation for the new concrete footers will proceed. Attorney DeBonis arrives. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board to change the Consideration of Real Estate Agreement to Proposed Sale of 200 Main Street, Notice of Public Hearing and to remove Consideration of Agreement: 61st Ave. and US 30 Corridor from the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the changes. All aye, motion carried. (3-0) Unfinished Business: Continued: Consideration of Proposal for Tote Lid Advertising: National Cart Marketing LLC: Attorney DeBonis stated that he has completed an Opinion but it is still in the process of being typed. The City may move forward with advertising on toter lids but must also allow non-commercial speech such as non-for-profit and political advertising. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item until August 17, 2016. Mr. Snedecor suggested that Councilman Huddlestun give a brief overview to the Council at their next meeting on August 17, 2016. Motion amended by Mr. Lain, seconded by Mr. Ehrhardt, to continue this matter to the September 7, 2016 Board of Works meeting. All aye, motion carried. (3-0) Review: Property Maintenance Issues: Richard Karver, re: 901 W. 8th St.: Sgt. Russo, HPD Code Enforcement: Sgt. Russo was present and stated that he arrived at the property to begin clean up on July 11th and met with Mr. Karver. Mr. Karver told Sgt. Russo that he was unaware of the July 6th meeting, Sgt. Russo then suspended the order and issued Mr. Karver with a letter to appear at the August 3rd meeting. Sgt. Russo stated that as of August 3, 2016 the property has not been cleaned up. Mr. Karver was present and feels that he has taken steps to clean up his property. He has contacted I-80 Auto to remove the camper and car and that will be complete this weekend. Discussion continued about the amount of time Mr. Karver has already been given by the City and how any progress made has been in the past 2 weeks. Motion by Mr. Snedecor, seconded by Mr. Lain, to rescind prior motions, impose a $1,000.00 fine and meet substantial Board of Works Minutes: August 3, 2016 1 compliance by Tuesday, August 9, 2016 at 8:00 a.m. or Sgt. Russo can take measures to have the City clean up the property and place a lien for the cost of clean-up. All aye, motion carried. (3-0) New Business: Resolution 2016-06: A Resolution Authorizing the Commencement of Eminent Domain Proceeding to Take Temporary Construction Easement or Portions of Four Parcels of Real Estate for Downtown Streetscape Project: The Resolution was read. Attorney DeBonis recommends approval. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve Resolution 2016-06 as presented. All aye, motion carried. (3-0) Request to Remove Trees on City Easement: Brittany Kuzma, 451 N. Lawrence St.: Ms. Kuzma was present. Mr. Dubach, Public Works Supt., did not see evidence that the tree is diseased or dying. Mr. Lain and Mr. Ehrhardt both visited the site and agreed that the trees in question were not dying as the trees are in full bloom and have new foliage. Ms. Kuzma stated that she was told by a neighbor that the previous owner had one of the trees on the City’s list for removal, she was advised that she could contact the Public Works Department and check the master list. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to deny the request to remove trees on City easement. All aye, motion carried. (3-0) Request denied. Request to Plant Trees on City Easement: Carolyn Allison, 6334 Grosbeak Ct.: Ms. Allison was present. She is requesting permission to plant Sugar Maples in the easement of her home. She has checked with her HOA and the trees are approved for the neighborhood. There was some question as to whether this type of tree is approved by the City. Attorney DeBonis noted Sugar Maple is an approved tree per the Municipal Code. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request to plant trees on the City easement as long as the type of tree is on the City list of approved trees. All aye, motion carried. (3-0) Request for Refund of Electrical Permit: Austgen Electric, INC., Permit #EL2016-0137: Mr. Hannigan recommends approval of the refund in the amount of $64.00. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the refund of Electrical Permit #El2016-0137 in the amount of $64.00 to Austgen Electric, INC. All aye, motion carried. (3-0) Signing of Mylars: SAHF: a 1-lot subdivision located on the SW corner of 10th St. and Lake Park Ave., 8.094 acres: The Plan Commission recommends approval. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the subdivision and sign the mylars as presented. All aye, motion carried. (3-0) Proposed sale of 200 Main Street: re: Notice of Public Hearing: Attorney DeBonis distributed a draft copy of the Notice of Public Hearing to the Board. The Public Hearing is to be set for August 17, 2016 at the 4:00 p.m. Board of Works Meeting. Motion by Mr. Lain, seconded Mr. Ehrhardt, to set Public Hearing for August 17, 2016 at 4:00 p.m. and authorize publication of the notice. All aye, motion carried. (3-0) Announcements: There is no Council meeting tonight. Mayor Snedecor said that National Night Out was a big success and thanked Chief Kerr and Chief Zormier and their staff. A Bi-Centennial Flag raising will be Friday at noon at City Hall. Firehouse #2 is close to being finished. Mr. Lain and Mr. Ehrhardt thanked C-T Longer for the updates throughout the project. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Board of Works Minutes: August 3, 2016 2 Adjournment: Motion by Mr. Lain to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:00 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 3, 2016 3