Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA August 17, 2016 Call to Order/Pledge to the Flag: Mr. Lain called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt. Also present: C-T Longer and Admin. Asst. C. Govert. Absent: Mr. Snedecor and Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of August 3, 2016 as presented. All aye, motion carried. (2-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status update to the Board: G.E. Marshall has completed all utility work with the exception of minor storm connections and end sections. The road subgrade has been prepared for the final phase of chemical stabilization scheduled this week. LaPorte Construction has driven the piles for this phase. The concrete footer has been poured on the east side of the bridge. Due to rain, bridge construction is on hold until the water level in Deep River recedes. Mr. Lain stated that school is back in session please watch out for children and busses. Lakefront Fest is August 18-21 at Festival Park Attorney DeBonis arrives. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Mr. Lain asked to add Resolution 2016-07 authorizing issuance and publication of RFP for CNG Fueling Station and to Continue the signing of the Mylars for Willow Marsh until the September 7, 2016 BOW meeting. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the changes. All aye, motion carried. (2-0) Unfinished Business: Public Hearing: Proposed Sale of Publically Owned Building: 200 Main Street: Mr. Lain opened the public hearing. He asked if anyone would like to address the Board 3 times, with no response. The public hearing was closed. Discussion was held as to the name of the buyer Villa Del Sol, LLC or Puerta Del Sol, LLC. Attorney DeBonis suggested recommending approval of this agreement or one substantially similar to it. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to recommend the City Council approve the Agreement or one substantially similar. All aye, motion carried. (2-0) Continued: County Line Event Traffic Plan: Phil Gralik, City Engineer: Mr. Gralik said he had no further information on this issue as he had not had contact with County Line Orchard Staff. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item until the September 7, 2016 Board of Works meeting. All aye, motion carried. (2-0) Board of Works Minutes: August 17, 2016 1 Continued: Order to Comply: Rich Arnold, Tradewinds: re: 5131 and 5139 E. 70th Ave: Rich Arnold and Mr. Phil Wiley, neighbor of the property were both present. Mr. Hannigan, Building Commissioner, reviewed the issues from the original letter sent on April 6, 2016. Mr. Hannigan feels that everything has been completed and any continued issues should be addressed by the Dept. of Public Works. Attorney Austgen representing Mr. Wiley, requested that the open swale issues be looked at and problems be addressed, the swale and drainage are the main issues. Mr. Gralik, City Engineer, stated that he has reviewed this area and has a plan to remedy the drainage issues. Attorney Austgen requested a continuance to meet with the City Engineer and Public Works and come up with a solution. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the October 19, 2016 Board of Works meeting to allow time for addressing the issues with City Engineer, Public Works and the owners. All aye, motion carried. (2-0) Continued: Update/Discussion of Pending Action: Cressmoor Trailer Park, re: W. 37th Ave.: Attorney Sawochka was present, and stated that effective July 1, 2016, Indiana legislature enacted IC 9-22-1.7 changing requirements to establish ownership of mobile homes. The earliest an auction can be held is September 6, 2016. Twenty-one trailers will be auctioned and on September 7, 2016 he will know who owns them. Chief Zormier was present and distributed a status update to the Board and Attorney Sawochka. He stated that Sgt. Russo had visited the property yesterday and noted that 4 new trailers had been brought into the park and he was unsure if approval had been given by the Plan Commission or Building Dept. Attorney DeBonis stated that if they are moving trailers onto already plated lots that there is no need for Plan Commission approval. Discussion continued about permits and the need for City/State inspections being necessary. Mr. Lain suggested that Attorney Sawochka, Sgt. Russo and Mr. Hannigan meet to set guidelines to reduce confusion. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item until the September 7, 2016 meeting. All aye, motion carried. (2-0) New Business: Request for Approval: INDOT LPA Agreement: re: Downtown Streetscape: Ms. Kane, Director of Development, asked Attorney DeBonis to review the agreement and recommend approval. Attorney DeBonis said that it was a standard State agreement and the Board should approve. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the INDOT LPA Agreement as presented. All aye, motion carried. (2-0) Request for Crosswalk and Stop Sign at Colorado Street near Tradewinds: located between main center building and the east building: Henry Gilliana II: Mr. Gilliana was present. He presented the Board with a photo and information to support the need for a crosswalk and stop signs. Tradewinds Services, assist children and adults who have intellectual disabilities and mild to severe behavioral problems. The main building is on the west side of E. 83rd Ave. and the second building is across Colorado on E. 83rd Ave. Sometimes it is necessary to cross Colorado St. in crisis situations. The fast moving and heavy traffic cause problems in these situations. This crossing already is a two-way stop at E. 83rd Ave. and Tradewinds is requesting it become a 4-way stop. Chief Zormier said that he would not recommend using a stop sign to regulate speed, but is willing to do a traffic study in this area. Mr. Gralik, recommends against the stop sign in this area as it is a major North/South road and it would cause traffic backups. Mr. Gralik also discussed future trail development that would possibly help this situation. Mr. Gralik will meet with Tradewinds Staff and report back to the Board. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the October 19, 2016 Board of Works meeting. All aye, motion carried. (2-0) Signing of Mylars: Willow Marsh, a 2-lot subdivision located approximately 1200’ east of I-65 and north of 49th Ave. zoned B-3, 36.09 acres: Continued at agenda approval to the September 7, 2016 Board of Works meeting. Board of Works Minutes: August 17, 2016 2 Resolution 2016-07: A Resolution Authorizing Issuance and Publication of Request for Proposals for the Compressed Natural Gas Fueling Station: The Resolution was read. Attorney DeBonis stated that the Board should adopt the resolution and allow the publication of notice. There is a grant in place to pay for the station and includes one year free gas. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adopt Resolution 2016-07 as presented and to issue the RFP. All aye, motion carried. (2-0) Announcements: Mr. Kingsland, MS4 Coordinator, addressed the Board regarding the retention ponds in the Liberty Heights Subdivision. He is requesting permission to send the Developer, Randy Hall, a letter listing the violations. Mr. Gralik stated that it is his understanding that the Developer is responsible for maintaining the ponds and would like to take care of these matters before the Developer leaves the project. Attorney DeBonis said that the existing agreement should have language addressing the drainage in the subdivision and recommends the Board approve the request to send a letter to the Developer. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to direct staff to send a letter to Mr. Hall and set this matter over for review at the September 7, 2016 meeting. All aye, motion carried. (2-0) Mr. Lain asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 5:22 p.m. ______________________ _____________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 17, 2016 3