Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA November 16, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:01 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of November 2, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, provided a status update report to the Board. LaPorte Construction has completed the bridge and median wall foundations. All storm sewer work has been completed and seeded. Rieth Riley will be completing the concrete curb tie-ins at the bridge and median by St. Mary’s Hospital. Asphalt crews are also on site completing the wedging and surface coat. Hobart Police Department: Citizen Recognition Award: Lt. James Gonzales presented Mrs. Carolie Warren with a Citizen Recognition Award. During the investigation of a burglary at Mrs. Warren’s home a large container of change was taken. She contacted the local grocery store that had a Goldstar Coin machine, and had the store check the surveillance video which identified a suspect. This aided Det. Shaginaw in the arrest of a burglary trio. Capt. Viator presented Life Saving Awards to: Corporal Darren Sandilla, Officer Jason Hayes, Officer Kevin Garber, Officer Ryan Snedecor, Officer Adam Zormier, and Officer Adam Ahmad. They were able to revive patients who had overdosed by using Narcan to reverse the effects of the drugs. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the addition of Request to plant tree in Easement, Tom Woronecki; and Consideration of Contracts for tree lighting event, Special Events. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Review: Order to Comply: Remodeling without Permits or Inspections: Calumet Regional Trust 109, re: 670 N. County Line Rd: Attorney Robert B. Golding Jr.: Attorney Golding was present. Mr. Hannigan said that permits were issued after the work had been done. He also stated that the building will be in compliance after ADA railings are installed tomorrow, and recommends that this item be removed from the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept substantial compliance and leave final issues to the Building Department and remove this item from the agenda. All aye, motion carried. (3-0) Review/Full Compliance: Order to Comply: Unsafe Building Code Violations: re: Walter Tomich, re: 1307 S. Lake Park Ave.: Attorney Jonathan Petersen: Mr. Tomich was present. Mr. Hannigan said the property is now in full compliance. He also recommended that this item be removed from the agenda. Board of Works Minutes: November 16, 2016 1 Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept full compliance and remove this item from the agenda. All aye, motion carried. (3-0) Review/ Status Update: Hobart Square Detention Pond: Tim Kingsland, re: 6195 Marcella Blvd.: Mr. Kingsland was present. He recommends that this item be continued to the December 7, 2016 meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item to the December 7, 2016, Board of Works meeting. All aye, motion carried. (3-0) Review/Status Update: Randy Hall, re: Liberty Heights Subdivision Detention Ponds: Mr. Hall was not present. Mr. Gralik presented a letter he received from Mr. Hall, that had recently been sent to the residents of Liberty Heights, setting a meeting for November 28, 2016 to establish a POA and elect a board. Mr. Gralik said that the City is currently working on cleaning the ponds and correcting the errors. Once the ponds are in working condition they will then be turned over to the homeowners. Several residents were present and thanked the City for coming out and handling the problems. There was some discussion about maintenance once the detention ponds are turned over to the POA. Mr. Gralik said that maintenance will entail mowing and keeping the pipes clear of debris. There was also discussion as to who would be held responsible in case of an accident in or near the ponds. Attorney DeBonis stated that the POA is responsible for the ponds and once established he recommended getting a liability insurance policy. Mr. Gill, 1931 Cooke St. asked about lighting on the east end of Cooke St., Mr. Gralik will check on additional lighting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove this item from the agenda until the City Engineer brings it back to the Board for an update. All aye, motion carried. (3-0) Review/Substantial Compliance: Property Maintenance Issues: re: Steven and Wallace Whittler, 209 N. Wilson St.: Mr. Whittler was not present. Sgt. Russo stated that very little has been done to meet compliance and recommends that this item be continued to the December 7, 2016 meeting. He has asked Mr. Hannigan to write a letter explaining that the deck being constructed will not meet the building code. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to have Mr. Hannigan and Sgt. Russo notify Mr. Whittler to appear at the December 7, 2016 Board of Works meeting with his property in full compliance. All aye, motion carried. (3-0) New Business: Consideration of Contract Extension for Disposal Services (recycling and solid waste): Republic Services: Mr. Snedecor said Republic Services offered to extend the contract for an additional 2 years and keep the rate at $43.26 and 0 for recycling. Attorney DeBonis’ opinion is to extend for 1 year only per the terms of the original contract. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to authorize execution of extension for 1 year only at the price of $43.26 per ton for municipal solid waste and $0 for recyclables. All aye, motion carried. (3-0) Request to Plant Tree in Easement: Tom Woronecki, 29 Wabash: Mr. Woronecki was present. Mr. Dubach said that he met with Mr. Woronecki and recommends approval of planting a Red Maple in the easement. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the request for the owner to plant a Red Maple Tree in the City easement. All aye, motion carried. (3-0) Consideration of Agreement: Buggies and Things and Santa Quote: re: December 2, 2016 Tree Lighting: Mr. Snedecor recommended approval of the contracts for the City Tree Lighting on December 2, 2016. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Buggies and Things Agreement in the amount of $1,300 and the Santa Quote for $300 as presented. All aye, motion carried. (3-0) Board of Works Minutes: November 16, 2016 2 Discussion: Board of Public Works Meeting day and time for 2017: Discussion was held about changing the time of the Board of Works meetings to 3:30 p.m. Mr. Snedecor suggested that this matter be set over to the December 7, 2016 Board of Works meeting for further discussion. Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:15 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 16, 2016 3