Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA December 7, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Mr. Adams, a former Marine made a brief statement about the 75th Anniversary of Pearl Harbor followed by a moment of silence. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, and Admin. Asst. C. Govert. Absent: C-T Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of November 16, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, provided a status update report to the Board. The 61st Ave. Project has reached substantial completion. All asphalt has been installed, majority of the striping is complete, the bridge is complete, all of the signs are up and the gateway and roundabout limestone walls are finished. Next spring contractors will be back on site to pour the colored concrete in the median and splitter islands. Also, landscaping will be installed in the spring of 2017. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the addition of Signing of Mylars for Fasel’s Addition II, Mummery Homestead 1856, and Plat of Vacation as forwarded from the Plan Commission. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Review/Status Update: Hobart Square Detention Pond: re: 6195 Marcella Blvd.: Mr. Gralik was present and stated that the pond is now in compliance. He said that the seeding will be done in the spring and presented the Board with a quote from Nature Cuts. Mr. Gralik recommends that Dr. Ring’s Bond be reduced to $2,000 until the work is complete, and the remainder released when he returns the recorded Long Term Maintenance Agreement. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to reduce the amount of funds held to $2,000 and authorize the Clerk-Treasurer to release the remaining funds once the recorded Long Term Maintenance Agreement is returned to the City. All aye, motion carried. (3-0) Review/Full Compliance: Property Maintenance Issues: re: Steven and Wallace Whittler, 209 N. Wilson St.: Sgt. Russo was present. Steven and Wallace Whittler were also present. Sgt. Russo provided the Board with pictures taken 12/7/2016. There has been no effort to meet compliance and Mr. Whittler has proceeded to build a pallet deck despite being told that it will not meet building codes, also there is another disabled vehicle parked in the yard. Mr. Whittler said that he has been impeded by the weather and muddy conditions. Mr. Snedecor stated that it is unacceptable for him to keep his yard in this condition and there is a fine of $1,000 previously imposed by the Board. Sgt. Russo recommends that the City take action and have the Public Works Department go in and dismantle the deck and abate all nuisances. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize the Department of Public Works to dismantle the pallet deck and abate all nuisances if the property is not in compliance by December 28, 2016 and lien the property to cover the costs and fine imposed. All aye, motion carried. (3-0) Board of Works Minutes: December 7, 2016 1 Continued Discussion: Board of Public Works Meeting Day and Time for 2017: Mr. Snedecor suggested that the Board of Works meeting dates remain the 1st and 3rd Wednesday of the month, but the start time change to 3:30 p.m. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to change the 2017 Board of Works meeting time from 4:00 p.m. to 3:30 p.m. on the 1st and 3rd Wednesday of the month. All aye, motion carried. (3-0) New Business: Request to Plant Two Trees in Easement: David Hill, re: 791 Lincoln St.: Mr. Hill was present and requested permission to plant 2 Maple trees in the easement on Lincoln St. and 1 in the easement of 8th St. to replace the Ash trees that were removed last year. Mr. Gralik said that Mr. Hill may need to get approval from INDOT because Lincoln St. is SR51. Motion by Mr. Lain, seconded Mr. Snedecor, to approve the planting of 2 trees in the easement on Lincoln St. contingent on approval from INDOT and to approve 1 tree planted in the easement on 8th St. as requested. All aye, motion carried. (3-0) Request for Relocation of Lighthouse Towers from 37th Avenue: Tom Silich, Hobart Township Trustee: Mr. Silich was present. Mr. Snedecor said that he has been working with Mr. Silich to remove the towers from the median on 37th Ave. Mr. Silich would like to repurpose and utilize the towers at Rosser Park and in return he will arrange to have them removed from the median at no cost to the City. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to authorize the transfer of 3 Lighthouse Towers to Hobart Township for use at Rosser Park. All aye, motion carried. (3-0) Request for Street Light Installation at Two Locations: Intersection of Roche St. and Along Old 37th Ave. and NIPSCO Service Road, Thomas Silich, Hobart Township Trustee: Mr. Silich was present and stated he had spoken to Rick Kalinski about installing new poles to replace the current poles which are 60+ years old. Mr. Lain said that he agrees that we should replace poles at Roche St. and 37th Ave. however NIPSCO should install lights on their service road. Mr. Snedecor suggested that the Police Department do a study in that area to give us an idea of where lighting is needed. Motion by Mr. Snedecor, seconded by Mr. Lain, to set this matter over for review and ask the Police Department to do a study and report back to the Board on December 21, 2016 with a recommendation as to where lighting would be best served. All aye, motion carried. (3-0) Mr. Silich also presented information regarding traffic lights to help out Lake Station. Mr. Snedecor stated Mr. Hannigan is looking into maintenance responsibilities. Order to Comply/Unsafe Building Code Violations: Indiana Land Trust P5215, re: 500 Main Street: Mr. Jeff Younghiem, property manager, was present. He stated that the door to the apartment is secured from the inside this was done as to not board up the outside. Mr. Hannigan said he is unaware of any work being done. Chief Kerr said his concern is the firefighters having a safe exit. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this matter over for review, have the Building Department do a site visit and report back to the Board at the December 21, 2016 meeting. All aye, motion carried. (3-0) Consideration of 2017 School Crossing Guard Contracts: Chief Zormier recommends approval of the contracts. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the 2017 School Crossing Guard Contracts as presented. All aye, motion carried. (3-0) Consideration of Design Services Contract for Safe Routes to School: VS Engineering, Inc.: Mr. Gralik was present and said 80% of the engineering fees will be paid by NIRPC as a federal aid contract. The design services are in an amount not to exceed $104,200. The construction phase will be bid in July 2017 with construction to take place in 2018. The project scope is 7th St. between Lincoln St. and the Hobart Middle School and 8th St. from S. Lake Park Ave. to Lincoln St. and includes ADA compliant Board of Works Minutes: December 7, 2016 2 sidewalks, curbs, curb ramps, drainage pipe and inlets, pavement markings and signage. He recommends approval of the agreement. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Design Services Contract for Safe Routes to School as presented. All aye, motion carried. (3-0) Resolution 2016-08: A Resolution for Authorization to Encumber Remaining Appropriation Balances from 2016 Where Necessary: The Resolution was read. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Resolution 2016-08 as presented. All aye, motion carried. (3-0) Signing of Mylars: Fasel’s Addition II: A 2-lot Subdivision ¼ Mile E. of Garfield Fronting 10th and 12th St., zoned R-1, 6.6 acres; Mummery Homestead 1856: A 1-lot Subdivision E. and W. of I-65 and N. of 49th Ave., zoned M-1, 10.878 acres; Plat of Vacation: 30’x150’ Kelly St., ¼ Mile E. of Garfield St on N. Side of 12th St.: The Board considered the Mylars presented and opted to take action under 1 motion. The Plan Commission forwarded a favorable recommendation for each of these and determined that no bond is required for public improvements. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve and execute the Mylars for Fasel’s Addition II, Mummery Homestead 1856, and the Plat of Vacation for a portion of Kelly St. as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:07 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 7, 2016 3