Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA December 21, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of December 7, 2016 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Review: Request for Street Light Installation at Two Locations: Intersection of Roche St. and Along Old 37th Ave. and NIPSCO Service Road, Thomas Silich, Hobart Township Trustee: Mr. Silich was present and discussed the street light issues. Chief Zormier said that lights are not functioning at 37th and Gill and 37th and Roche, the bulbs need to be replaced; he will provide the pole numbers for repairs. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to direct staff to work with the Street Department and NIPSCO to check out lights and follow up, and remove this item from the agenda. All aye, motion carried. (3-0) Review: Order to Comply/Unsafe Building Code Violations: Indiana Land Trust P5215, re: 500 Main Street: Mr. Hannigan has inspected and the property is now in compliance. He recommends that this issue be dismissed. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove this item from the agenda as occupancy issues have been met. All aye, motion carried. (3-0) Correction of Bond Amount: Hobart Square Detention Pond, re: 6195 Marcella Blvd.: Mr. Gralik provided the Board with a memo explaining the correction needed to the bond to be held amount. Prior action of the Board was to reduce the bond to $2,000, however, Ordinance 2013-06 only allows the amount held to be 110% of the total cost of the project. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to hold 110% of the remaining improvements needed in the amount of $1,734.70 and rescind the $2,000 amount of the previous motion, the other items in the original motion (ie: LTMA recorded and submitted) are still required. All aye, motion carried. (3-0) New Business: Consideration of Change Orders 6 and 11: Re: 61st Ave. Phase III, Brandon Towle, BF&S: Brandon Towle was present. Change order #6 is in the amount of $16,466.22 for the Sanitary Forcemain Relocation. Change order #11 is in the amount of $6,000 for the Temporary Check Dam Traversable. Board of Works Minutes: December 21, 2016 1 Motion by Mr. Snedecor, seconded by Mr. Lain to approve both change orders in the amount of $22,466.22 as presented. All aye, motion carried. (3-0) Consideration of Contract: Indiana Landmarks 2017, Sergio Mendoza, City Planner: Mr. Mendoza was present. The City has been working with Indiana Landmarks since 2008. The contract includes services for 1 year, plus memberships for commission members and 1 staff member in the amount of $4,000. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract with Indiana Landmarks as presented. All aye, motion carried. (3-0) Request for Driveway Waiver: Andrew Degnan, re: 1256 S. Hobart Rd.: Mr. Degnan was not present. Mr. Hannigan suggested that this be set over for review and have the owner present at the next meeting. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this item over for additional consideration and include consideration of sidewalk waiver if requested and to have the owner present at the January 4, 2017 Board of Works meeting. All aye, motion carried. (3-0) Mr. Hannigan will contact the owner. Approval for Wayfinding Boulder Signage for Nature District: Kelly Goodpaster, Hobart Environmental Resource Coordinator: Ms. Goodpaster was present and is requesting approval for wayfinding boulders to be placed at 2 sites on City Easements. Legacy is paying for the boulders and the City will maintain them. The sites are: Liverpool Split and Hillman Park. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve use of City Easement for placement of boulders at 2 sites as presented. All aye, motion carried. (3-0) Board of Works Appointment to Plan Commission: Board of Works Member or Designee, 1 year term (January 1, 2017-December 31, 2017): Mr. Ehrhardt said that he is willing to serve on the Plan Commission for an additional year. Motion by Mr. Snedecor, seconded by Mr. Lain, to appoint Tom Ehrhardt to the Plan Commission for 1 year. All aye, motion carried. (3-0) Announcements: Mark your calendars: A Joint Work Session with Council/Board of Public Works/Redevelopment Commission will be held on Wednesday, January 18, 2017 at 5:00 p.m.in Council Chambers: re: Fiber Study Presentation. Mayor Snedecor thanked all who work for the City including Boards and Commissions. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:45 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 21, 2016 2