Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA February 1, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:30 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mayor Snedecor. Also present: C-T Longer. Absent: Mr. Ehrhardt. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept the minutes of the Regular Meeting of January 18, 2017 as presented. All aye, motion carried. (2-0) Correspondence: There was no correspondence Approval of Register of Claims and Payroll Claims: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the agenda as presented. All aye, motion carried. (2-0) Unfinished Business: Review/Full Compliance: Property Maintenance/Use Issues: Lucky’s Legacy, Michael Williams re: 608 E. 3rd St.: Sgt. Russo, HPD: Mr. Williams, Board President of Lucky’s Legacy was present. Sgt. Russo visited Lucky’s Legacy this morning and all animals have been removed from the property except for 1 dog, which will be adopted soon. Mr. Williams stated that he will be meeting with a local union to discuss the renovations needed including new flooring and a ventilation system. Mr. Lain asked for the names of the other Board members and a copy of by-laws for Lucky’s Legacy. Mr. Williams said Ms. Joanne Payne and Mr. Joe Smyth are the other two Board members and he will provide Mr. Lain with copies of the by-laws. Mr. Snedecor explained that his next step will be to get a use variance from the BZA and Common Council. Sgt. Russo recommends no further action needed by the Board of Works. Motion by Mr. Lain, seconded by Mr. Snedecor, to accept compliance and remove this item from the agenda. All aye, motion carried. (2-0) Brian Kerr, 92 W. 13th Place, stated that he adopted a mother cat and 3 kittens from Lucky’s Legacy and the kittens died from a fatal disease known as “FIP”. He hopes that Mr. Williams is truly giving the animals the medical attention needed. Mr. Williams stated that the kittens had been in isolation since they were brought in to his facility. FIP is passed on from the mother cat. Every animal is given a wellness check before adoption at Arbor View Vet. Michelle Duca, Feline Community Network, discussed FIP and provided documentation to the Board. She is willing to work as a resource with Mr. Williams in the future. New Business: Request Permission to hold Block Party: 1000 Block of Garfield Street, Beth Dickson, 1020 Garfield St.: Ms. Dickson was present; she is asking to hold a block party on May 20, 2017 on Garfield Street, between 10th and 11th Streets. Mr. Snedecor discussed keeping a lane open to allow emergency vehicles access if necessary, contacting Public Works for barricades to be delivered and to call the HPD and HFD Board of Works Minutes: February 1, 2017 1 a week before the party. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the Block Party as requested. All aye, motion carried. (2-0) Consideration of Application for Nature Preserve Sign and Request for Fee Waiver: Jen Woronecki-Ellis, Woodland Savanna Land Conservancy: Ms. Woronecki-Ellis was present. The sign is identical to the sign on Old Ridge Rd., this one will be placed on Liverpool Rd. Motion by Mr. Lain, seconded by Mr. Snedecor to waive the sign permit fees and approve placement of sign on easement as requested. All aye, motion carried. (2-0) Consideration of Latex Paint Recycling Agreement: re: Recycling and Waste Reduction District of Porter County: Motion by Mr. Snedecor, seconded by Mr. Lain, to continue this item to the February 15, 2017 meeting to more closely review the agreement with Public Works Superintendent John Dubach. All aye, motion carried. (2-0) Consideration of CMAQ Grant Agreement for LPA Equipment Procurement: re: Fleet CNG Infrastructure: Slow Fill Station, NIRPC: Carl Lisak, U.S. Dept. of Energy, South Shore Clean Cities Project, was present and discussed the advantages of the CNG Fill Station. He also explained that CMAQ will supply 80% of the funds for this project in the amount of $541,373 with a local match amount of $135,343 for a total of $676,716. Both Mr. Dubach and Phil Gralik recommend approval of this Agreement. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the CMAQ Grant Agreement with INDOT, NIRPC and the City of Hobart for Fleet CNG Infrastructure: Slow Fill Station for the sum amount of federal funds $541,373 with the local match amount of $135,343 for a total of $676,716 as presented. All aye, motion carried. (2-0) Consideration of CMAQ Grant Agreement for LPA Equipment Procurement: re: Heavy Duty Fleet Diesel Repower, NIRPC: Mr. Lisak explained that this grant will allow the City to retro fit the engines of 2 trucks to allow the use of natural gas. CMAQ will supply 80% of the funds for this project in the amount of $184,502 with a local match in the amount of $46,126 for a total of $230,628. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the CMAQ Grant Agreement with INDOT, NIRPC and the City of Hobart for the Procurement of Heavy Duty Fleet Diesel Repower for the sum amount of federal funds $184,502 with the local match in the amount of $46,126 for a total of $230,628 as presented. All aye, motion carried. (2-0) Consideration of CMAQ Grant Agreement for Purchase of Alternative Fuel: NIRPC: Mr. Lisak explained that this grant will allow the City to be reimbursed for the purchase of alternative fuel. CMAQ will supply 80% of the funds for this project in the amount of $38,315.20 with a local match in the amount of $9,579 for a total of $47,894.20. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the CMAQ Grant Agreement with INDOT, NIRPC and the City of Hobart for the purchase of alternative fuel for the sum amount of federal funds $38,315.20 and the local match in the amount of $9,579 for a total of $47,894.20 as presented. All aye, motion carried. (2-0) Consideration of Consulting Contract: re: Construction Inspection Services for Sign Replacement. BF&S: Jake Dammarell, BF&S was present. Mr. Gralik, City Engineer recommends approval of this agreement for the City-wide sign replacement project. Federal funds will be 90% for regulatory signs and 80% for Street Signs. Mr. Snedecor asked about the time frame to get the work done, Mr. Dammarell stated they will know more after the pre-construction meeting to be scheduled soon. Once the project is started it should take 1 construction season to complete. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the LPA Consulting Contract between the City of Hobart and BF&S for Construction Inspection Services for Sign Replacement in an amount not to exceed $66,200. All aye, motion carried. (2-0) Consideration of 2017 Urban Forestry Consulting Services: Russell Hodge, Hodge Tree Care: Mr. Dubach recommends approval. The $6,500 total includes training for employees and identification of at Board of Works Minutes: February 1, 2017 2 risk trees. Mr. Snedecor asked that an addendum to the original contract be added for Mr. Hodge to coordinate with Kelly Goodpaster on issues regarding the planting or removal of trees throughout the City. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the 2017 Urban Forestry Consulting Services with Hodge Tree Care in the amount of $6,500 with the stipulation that Mr. Hodge coordinate his efforts with Kelly Goodpaster. All aye, motion carried. (2-0) Review and Acceptance of Conflict of Interest Disclosure Statement: re: Josh Huddlestun, 2nd District Councilman: Motion by Mr. Snedecor, seconded by Mr. Lain to accept the Conflict of Interest Disclosure Statement as presented. All aye, motion carried. (2-0) Announcements: Mayor Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 4:32 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: February 1, 2017 3