Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA March 15, 2017 Call to Order/Pledge to the Flag: Mr. Lain called the meeting to order at 3:31 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt. Also present: C-T Longer and Admin. Assist. C. Govert. Absent: Mayor Snedecor. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of March 1, 2017 as presented. All aye, motion carried. (2-0) Correspondence: Mr. Lain complemented the City Staff for their response to the most recent snow event. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Mr. Lain asked the Board to add to the agenda: Solicitation of Bid Advertisement for: PCC/ADA Access Improvements. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the addition. All aye, motion carried. (2-0) Unfinished Business: Continued: Consideration of Latex Paint Recycling Agreement: re: Recycling and Waste Reduction District of Porter County: This item will remain continued until the April 5, 2017 Board of Works meeting. New Business: Property Maintenance/Use Issue: Stacy L. Foster, re: 3845 Missouri Street: Sgt. Ron Russo: Sgt. Russo was present and stated Ms. Foster has brought the property into compliance and recommends this item be removed from the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept full compliance and remove this item from the agenda. All aye, motion carried. (2-0) Request for “No Outlet” Sign: Art Azcona, re: 10th St. and Decater Street: Mr. Azcona was not present. Mr. Lain asked Chief Zormier what the criteria is for this situation. Chief Zormier said that these requests are considered on a case- by- case basis. Phil Gralik, City Engineer, said that an informational sign such as “Not a Through Street” would be a better solution. He will do some research and determine what signage will work best at this intersection. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the April 5, 2017 meeting. All aye, motion carried. (2-0) Consideration of Contract Extension: Yearly Asphalt Paving through 2017: Walsh & Kelly, Inc.: Phil Gralik, City Engineer, recommends approval of the extension of the contract. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the extension of contract with Walsh & Kelly for the year 2017 as presented. All aye, motion carried. (2-0) Board of Works Minutes: March 15, 2017 1 Request for Tree Replacement: Neighborhoods devastated by Ash Tree Demolition, Barbara Koteles, 6140 California: Ms. Koteles was present and presented the Board with pictures of various neighborhoods. There was discussion about the easement being the wrong size to plant trees and Mr. Ehrhardt asked if shrubs could possibly be planted in the easement. Kelly Goodpaster, Environmental Resource Coordinator, said that shrubs become a line of site issue and does not recommend using them in the easement. She will work with the neighborhood to come up with possibilities. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny the request to plant trees on the easement and encourage home owners to plant in their yards. All aye, motion carried. (2-0) Consideration of Solicitation to Bid Advertisement: re: Police and Courts Complex, ADA Access Improvements: Jake Dammarell, BF&S, was present and said that this bid is for the pedestrian ramp at Brickie Bowl. This project will be funded in part by the Department of Housing and Urban Development through the Lake County Community Development Department. The bids will be accepted in the Clerk- Treasure’s office on April 13 and the contract will be awarded on April 19 at the Board of Works meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Solicitation to Bid Advertisement as presented. All aye, motion carried. (2-0) Announcements: Mr. and Mrs. Hastings, 801 Water Street, addressed the Board about the letter they received from VS Engineering regarding Safe Routes to School sidewalk paving. Mrs. Hastings said she feels this is a great project but questions why sidewalks are not planned for Water St. Mr. Gralik said that the project has not yet been bid out and will look into adding Water St. to the bid. VS Engineering is surveying the area now and Mr. Gralik will follow up with them. Mr. Lain asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 4:10 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: March 15, 2017 2