Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA April 5, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:30 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Assist. C. Govert. Mayor Snedecor thanked Mr. Lain for not missing a meeting in 10 years! Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of March 15, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Mrs. Longer stated that the State Board of Accounts Audit Reports for 2014 and 2015 were received on April 4, 2017 and are on the state’s website for public viewing. Mayor Snedecor said that a Town Hall Meeting will be held at Brentwood at 10:00 a.m. on Thursday, April 6th, please enter from the East side parking lot. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add the consideration of Public Auction to the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the addition. All aye, motion carried. (3-0) Unfinished Business: Continued: Consideration of Latex Paint Recycling Agreement: re: Recycling and Waste Reduction District of Porter County: Porter County has agreed to a 3% annual increase over the 3 year contract and the agreement may be extended another 2 years unless terminated by either party. Attorney DeBonis arrives. Attorney DeBonis stated that because this agreement is an interlocal it will have to be approved by the Common Council. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to refer the Latex Paint Recycling Agreement to the Common Council. All aye, motion carried. (3-0) Review: Request for “No Outlet” Sign: Art Azcona, re: 10th St. and Decater Street: Mr. Azcona was not present. Mr. Dubach, Public Works Supt., said that the sign should be directional, instead of a “No Outlet” sign. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to have Public Works and the City Engineer, determine the appropriate sign wording, and to update the Board when a decision has been made and remove this item from the agenda. All aye, motion carried. (3-0) New Business: Request for Placement of Signs in Easements at Various Locations: Dick Morehouse, American Legion Post #54: Dave Hill, Commander, American Legion Post #54, was present and requested Board of Works Minutes: April 5, 2017 1 permission to have signs placed at eight locations throughout the City to identify the American Legion. Four, showing the address of the Legion, at entryways to the City and four, with arrows near the site. Attorney DeBonis advised that the Board cannot regulate signs based on content. Discussion was held about some of the locations being INDOT property, Mr. Gralik stated that as long as a sign post was there it should not be a problem. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve eight locations and have Mr. Hill work with Public Works and the City Engineer for placement. All aye, motion carried. (3-0) Request for Temporary Placement of USPS Food Drive Signs in Easements at Various Locations: Laura Daley: Ms. Daley was present. She is requesting the same placement as previous years as determined by Mr. Hannigan, Building Official, for the week of the food drive in May. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the temporary placement of signs as requested. All aye, motion carried. (3-0) Property Maintenance Issues: Jennifer Taylor re: 623 W. 8th St.; Sgt. Ron Russo, HPD Code Enforcement: Sgt. Russo was present and stated that the property is in full compliance and recommends this item be removed from the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept full compliance and remove this item from the agenda. All aye, motion carried. (3-0) Order to Comply: Unsafe Building: Michael and Christine Nelson re: 1105 Lillian St.; Mike Hannigan, Building Official: Mr. Nelson was present and stated that he is in the process of contracting Boyd Construction to demolish the house. The work should be completed by the middle of May. Mr. Hannigan, Building Official, agrees to the demolition plan. Mr. Nelson also requested that “No Parking” signs be placed along the street. Mr. Snedecor suggested that the “No Parking” request be put on the May 3, 2017 Board of Works agenda for consideration. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review and complete compliance at the June 7, 2017 Board of Works Meeting. All aye, motion carried. (3-0) Consideration of 2017 Summer Concert Contracts: Nikki Lopez, Hobart Events: Nikki Lopez presented the contracts and related documents for the Summer Concert Series: June 1st Ron Burney $300, June 15th Mystic Fire $350, June 22nd Jim Bulanda $400, June 29th White Summer $350, July 4th Fox Sound $500, July 6th Gerry Hundt $600, July 13th Upside down Backwordy $350, July 20th Eaten Alive $350, July 27th Project Two $300, August 3rd Buckdaddy $550, August 10th Capernaum $300, in the total amount of $4,350. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the 2017 Summer Concert Contracts in the amount of $4,350 as presented. All aye, motion carried. (3-0) Consideration of 2017 Public Auction: Request Permission to Set date, Advertise and Engage Auctioneer: Mr. Dubach, Public Works Supt., is requesting the Auction to make room for the new CNG Facility. Mrs. Longer stated all the Departments have been notified and may participate. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request for the 2017 Public Auction as presented. All aye, motion carried. (3-0) The Board will be provided a list of items once determined. Announcements: Mr. Ehrhardt mentioned that the phone store in the Downtown area has the window filled with signs he feels that it’s overdone and looks bad. Nikki Lopez stated that this issue has been brought to the attention of Mr. Lewis, Zoning Administrator, and he has sent a letter. Mayor Snedecor said that he will follow up with this matter. Mr. Dubach thanked the Mayor and Clerk-Treasurer for their help in purchasing an electric car; which will be used throughout the City to promote the use of Clean Energy. Board of Works Minutes: April 5, 2017 2 Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:15 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: April 5, 2017 3