Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA April 19, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:33 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: Attorney DeBonis and C-T Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of April 5, 2017 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add: Mr. Goldschmidt’s request to remove trees from easement, and ADA Ramp Bids to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Review: Request for approval of outside dining on City sidewalk: Dimitrios Karataglidis, Café 339, re: 339 Main St: Mr. Karataglidis was present. Discussion was held on standardizing regulations for this type of request. Mr. Karataglidis stated that nothing has changed from previous years. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve outside dining for 2017 as requested. All aye, motion carried. (3-0) Mr. Lain will work with Sergio Mendoza, Tiffany Tolbert, and C-T Longer to set standards for future requests. Follow-up on Property Compliance and Fines Not Paid: 901 W. 8th St., 209 N. Wilson: Mrs. Longer stated that the properties at 901 W. 8th St., and 209 N. Wilson are both in compliance and did not require clean-up by the Public Works Dept., however, both property owners were fined $1,000. Discussion was held about waiving or suspending the fines imposed. Attorney DeBonis suggested suspension but not waiving the fines in case there is an issue in the future. Chief Zormier recommended suspending the fines and noting action on the property records. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to suspend $1,000 fines for both, 901 W. 8th St. and 209 N. Wilson and note action on the property records. All aye, motion carried. (3-0) Cressmore Trailer Park: Attorney DeBonis is working with the owners. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda until the Legal Dept. brings it back. All aye, motion carried. (3-0) Chief Zormier stated that there are still ongoing violations at this location. New Business: Signing of Mylars: A 1-lot subdivision (Rancho Saavedra), located .4 miles West from NWC of 49th Ave. and Liverpool Rd., zoned R-2, 4.22 Acres: The Plan Commission recommends approval of this subdivision and noted that no bond is required. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to Board of Works Minutes: April 19, 2017 1 approve Rancho Saavedra a 1-lot subdivision located .4 miles West from NWC of 49th Ave. and Liverpool Rd. and sign the Mylars as presented. All aye, motion carried. (3-0) Review of City Sites for EPA GLRI Green Infrastructure: Tim Kingsland: Tim Kingsland was present. The City has received a $340,000 grant from the EPA to install green infrastructure in the City. Staff has met with the Delta Institute and have decided on 4 potential project sites: Fire Station #2 (2 locations), Hillman Park, and Veteran’s Park. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to acknowledge and approve implementation of the Green Infrastructure as presented at the 4 City Sites noted. All aye, motion carried. (3-0) Request for Tree Removal on City Easement: re: Randy Goldschmidt, 1248 Capitol Dr. and Jerry Feitz, 1230 Capitol Dr.: Mr. Feitz and Mr. Goldschmidt were present. The trees have already been removed without permission from the Board of Works. Mr. Feitz, stated that he was unaware that permission was needed or else he would have come before the Board. Mr. Goldschmidt stated he thought that permission was only needed if trees were being planted. Mr. Snedecor said that his concern at this point is the stumps which need to be removed and ground down. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have the home owners grind the stumps, remove chips and restore the easement by May 19, 2017, with follow up by Sgt. Russo. All aye, motion carried. (3-0) Consideration of Bids: Police and Courts Complex ADA Access Improvements: Mr. Gralik, City Engineer, was present and stated that we received 2 bids for the project which were higher than anticipated and recommends that the Board reject both bids. He would like to reconfigure and re-bid the project and still meet the CDBG schedule. Mr. Snedecor pointed out that the CDBG funds will help to finance a portion of this project in the amount of $125,000. Attorney DeBonis asked Mr. Gralik to read the names of the bidders and the amounts. Mr. Gralik said that the 1st bid was from Gariup in the amount of $843,500 and the 2nd bid was from Gough in the amount of $643,372 with an estimated budget of $240,000. Attorney DeBonis suggested a form of a motion. Motion by Mr. Lain, seconded by Mr. Snedecor, to reject the bids from Gariup and Gough as they far exceed the estimates and available funds. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:20 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: April 19, 2017 2