Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA September 6, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:35 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of August 16, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Chief Zormier presented Officer Ryan Snedecor to the Board of Works for promotion to Corporal. Officer Snedecor is a 13 year veteran of the Hobart Police Department and has served as a K-9 handler. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the promotion of Officer Snedecor to Corporal. All aye, motion carried. (3-0) Corporal Simon Gresser announced the retirement of K-9 “Leon”. He and his handler Cpl. Granzow have won several awards over the past several years. Motion by Mr. Lain, seconded by Mr. Eharhardt, to transfer ownership of this distinguished K-9 to Cpl. Granzow. All aye, motion carried. (3-0) Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. Hasse Construction has installed the water main in the intersection of 3rd and Center and is currently waiting for test results. Once passing results are received, the new main will be put into service and water taps made for the residences/businesses on site. Grimmer Construction has installed all of the storm sewer main in Phase III except where the old water main is in conflict. Storm sewer laterals cannot be completed until Frontier relocates their cable duct. The sanitary sewer main has also begun this phase and will be completed by the end of the week. Next week Grimmer will begin installing sanitary sewer laterals. It is also expected that Hawk will be on site installing conduit for the lights and future duct. Upon completion, the road can begin being cut to grade for subgrade treatment provided utility relocate work is complete. Finishing touches on Phase II continue as products become available. Tree grates were installed last week and decorative fence is being installed today and tomorrow. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Resolution 2017-08: A Resolution Evaluating Responses to Request for Proposals for Replacement of City Communications Tower with a newly constructed Tower to be owned by Proposing Entity on City Real Estate to be Leased: The Resolution was read. Attorney DeBonis gave a brief summary of the Board of Works Minutes: September 6, 2017 1 Resolution and recommended approval. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve Resolution 2017-08 as presented. All aye, motion carried. (3-0) Update: re: Private Hydrant to support a Fire Suppression System: Miller’s Merry Manor, 2901 W. 37th Ave.: Cari Springer, Administrator of Miller’s was present. Chief Kerr stated that the pressure was tested and is still insufficient at 10 psi, the pressure needs to be at 20 psi. Discussion was held about different locations to find a new water supply and possibly using City easement to lay the piping. The City Engineer, Phil Gralik, said he would work with the engineers’ from Miller’s in order to move this process along. Motion by Mr. Snedecor, seconded by Mr. Lain, to require Miller’s to submit a plan in writing prepared by their engineers that adequately addresses the pressure issue for review and approval by the Board of Works at the September 20, 2017 meeting and then be ready to contract the work after that meeting. All aye, motion carried. (3-0) Request for Stop Sign/Traffic Study: re: Lincoln St. and 14th St. Intersection, Mathew McKee, 1336 Lincoln St.: Mr. McKee was not present. Chief Zormier said 10, 1-hour traffic studies were held over a 2 week period. There were no real problems with speed, although traffic is heavy as it is a main artery, and he is not sure why there is a part of the street that is 20 mph and the rest of the street is 30 mph. Chief Zormier’s recommendation was to deny the stop sign at 14th St. and to increase the 20 mph area to 30 mph. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to deny the request for the stop sign and to re-sign to 30 mph in the area now marked 20 mph. All aye, motion carried. (3-0) Continued: Request for 2 Speedbumps on Lake St.: Paul Payne, Barrington Islands Townhomes HOA: Mr. Payne was not present. Chief Zormier said he received notice from Mr. Payne thanking him for the attention but is not going to pursue the speedbumps at this time. Mr. Snedecor said he had also received phone calls of concern regarding the speedbumps. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to deny the request for speedbumps and remove this item from the agenda. All aye, motion carried. (3-0) Update: Unsafe Building: Peter Peco and Attorney Paul Psomadelis re: 212 S. Colorado St.: Mike Hannigan: Mr. Peco and Attorney Psomadelis were not present. Mr. Hannigan said that the only change at the property was that a “No Trespassing” sign had been posted. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item to the September 20, 2017 meeting of the Board of Works. All aye, motion carried. (3-0) New Business: Property Maintenance/Use Issue: Karene Orsini and Ignacio Cotto, re: 940 Lake St.: Sgt. Russo: Mr. Cotto was present. Sgt. Russo said he has received several complaints for the past two years about Mr. Cotto operating a vehicle restoration/repair business from his home and junk car parts on the property. Mayor Snedecor said his office has received complaints as well. Mr. Catto said that he is a car enthusiast and owns as many as 15 cars. He said that the cars that he works on at his home belong to his children and that he is not operating a business from his home. Sgt. Russo recommends that this item be continued to the October 4, 2017 Board of Works meeting for review and full compliance. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the October 4, 2017 meeting of the Board of Works for full compliance. All aye, motion carried. (3-0) Order to Comply: Unsafe Building: Karl and Kathleen Ann Luken, re: 131 Center St.: Mike Hannigan: Mr. and Mrs. Luken were not present. Mr. Hannigan said that the property has been vacant for several years and it is falling down. The owners have pulled building permits in the past but the work has never been done. Mr. Hannigan has submitted an estimate for demolition from Boyd Construction in the amount of $18,500. Attorney DeBonis recommended to declare the property condemned and direct Board of Works Minutes: September 6, 2017 2 the Building Department to obtain 3 sealed quotes. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to follow Attorney DeBonis recommendation and declare the property condemned and have the Building Commissioner obtain 3 sealed quotes for demolition. All aye, motion carried. (3-0) Approval and Acceptance of Indemnification Agreement for Monitoring Wells: The ELAM Group re: Hobart Laundry and Dry Cleaners, 33 Main Street: Attorney DeBonis said that they are repositioning the wells, and he recommends approval of this agreement. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve and accept the Indemnification Agreement for Monitoring Wells re: Hobart Laundry and Dry Cleaners as presented. All aye, motion carried. (3-0) Acceptance of Crossing Guard Contract (replacement): re: Joan Martin School, August 22, 2017- December 21, 2017: Chief Zormier recommends approval of the contract. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Crossing Guard Contract for Michael Scott Reid from August 22, 2017, until December 31, 2017 in the amount of $2,971.50 as presented. All aye, motion carried. (3-0) Request for Sign in Laurawood: Blind Person in Neighborhood, David Szymborski, 1086 Laura Ct.: Mr. Szymborski was not present. Mr. Laco, Public Works, said that they have no objection. Mr. Gralik, City Engineer said that if it is approved it should be an annual renewal so we know that the sign is still needed. Mr. Hannigan recommended continuing this item in order to research the ADA guidelines. Attorney DeBonis said that in his opinion signs such as this are not very effective, and the City has gone to great lengths to become ADA compliant. Motion by Mr. Ehrhardt, seconded by Mr. Snedecor, to deny the request for the sign. Mr. Lain asked why they couldn’t wait 2 weeks and do some research, after some discussion it was decided the motion would remain. Aye: Ehrhardt, Snedecor/ Nay: Lain. Motion carried. (2-1) Request to Remove Tree in Easement: Marc Campbell, re: 9261 Norris Dr.: Mr. Campbell was not present. Mr. Lain said that the tree looks like it is dying but still has leaves. Motion by Mr. Snedecor, seconded by Mr. Lain, to grant Mr. Campbell permission to remove the tree at his own expense or add to the list of trees for City removal. All aye, motion carried. (3-0) Request for Tree Stump Removal in Easement: Mary Neese, re: 9255 Norris Dr.: Ms. Neese was not present. Mr. Snedecor said that there is a contract for a number of stump removals around the City. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to add the tree stump at 9255 Norris Dr. to the City list. All aye, motion carried. (3-0) Request for various Plantings in Easement: Victoria Ozimec, re: 985 S. Linda St.: Ms. Ozimec was present. She stated that after failed attempts to maintain grass growth she decided to try decorative landscaping. Mr. Snedecor said that the Public Works Director had concerns about the larger rocks/boulders in the easement and damaging the plants once snowplowing season arrives. Ms. Ozimec said that she could remove the larger rocks and would not hold the City responsible for any damages. Discussion was held about different options for the easement. Mr. Snedecor said that the larger rocks should be removed and if the plants and flowers do not survive the winter she can meet with Mr. Hannigan and Kelly Goodpaster in the spring. It was the consensus of the Board to have Ms. Ozimec remove the larger rocks and review this matter in the spring. Discussion: Parking in Unimproved Alley: Tim Gorman, 3773 Maitland St.: Mr. Gorman was not present. Sgt. Russo will follow up with Mr. Gorman. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to Board of Works Minutes: September 6, 2017 3 have Sgt. Russo follow up with Mr. Gorman and remove this item from the agenda. All aye, motion carried. (3-0) Resolution 2017-09: A Resolution Determining the Lowest Responsible and Responsive Bidder and Award of Contract for Road Construction Maintenance Services: The Resolution was read. There was only one response to the bid. Phil Gralik, City Engineer, recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Resolution 2017-09 as presented, awarding the contract to Rejuvtec. All aye, motion carried. (3-0) Announcements: The City Hall Parking lot will be closed for renovation work on September 18, 2017. The estimated time for the renovation is approximately 45 days. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:10 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: September 6, 2017 4