Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA August 16, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:32 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of August 2, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. Phase II between 2nd and 3rd Street is mostly complete and the intersection of 3rd and Center is closed for the work planned in Phase III. Some specialty work remains in Phase II such as landscaping, fencing, limestone caps and decorative lighting. Due to this work either being seasonal or material having a long lead time, it was determined that moving forward into Phase III was the appropriate action. Indiana American Water’s contractor, Hasse Construction, will be working in the closed intersection relocating the water mains. Grimmer will be unable to start the sanitary sewer relocation until the water main relocations are complete. These relocations are expected to take at least a full week to complete. Mayor Snedecor mentioned that the Lake Front Fest begins Thursday, August 17th and will run through Sunday, August 20. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Continued: Consideration of Proposals: Communications Tower on City Real Estate at 705 E. 4th St.: Moved to end of agenda. Continued for Full Compliance: Property Maintenance: Darrel Goss re: 230 S. Wisconsin: Mr. Goss was present. Sgt. Russo, Code Enforcement, stated that the property is in full compliance and that all that remains is the $250 fine. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept full compliance, reduce the $250 fine to $100 and close once paid. All aye, motion carried. (3-0) Attorney DeBonis arrives. Consideration of Long Term Maintenance Agreement: Grand Trunk Storage re: 7150 Grand Blvd., Tim Kingsland: Mr. Kingsland was present and said he just received an update from Attorney DeBonis, who only agreed to the change in paragraph 6 and requests approval contingent upon an agreement between the attorneys. Attorney DeBonis said that the agreement is to accept the changes to paragraph 6 as follows “Except in the case of a bona fide emergency, before the City shall take any steps to repair or Board of Works Minutes: August 16, 2017 1 maintain the Storm Water Quality Best Management Practices, the City shall give a written notice of any and all item requiring repair or maintenance and give the owner thirty (30) days to complete the repairs or maintenance” and deny the changes requested to paragraph 10. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the LTMA with the changes as noted in paragraph 6 by the City Attorney. All aye, motion carried. (3-0) New Business: Consideration of Change Orders #12, #13 and #15: re: 61st Ave. Phase III, Brandon Towle, BF&S: Brandon Towle was present. Change Order #12 was for a 28 day time extension, Change Order #13 was for tree removal in the amount of $3,000 and Change Order #15 for landscaping modifications for a credit of $1,115.65. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Change Orders #12, 13 and 15 as presented. All aye, motion carried. (3-0) Request to Appear: re: Private Hydrant to support a Fire Suppression System: Miller’s Merry Manor, 2901 W. 37th Ave.: Chief Kerr was present and explained that the private hydrant at this location does not have enough pressure to support the sprinkler system at the facility and needs a new water supply into the building. Patrick Boyle, President at Miller’s Merry Manor, and Norman Dynum, from Safecare, a 3rd party independent contractor, were present. Discussion was held about water flow, PSI and secondary hydrant locations. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to set a meeting on site within the next 7-10 days between Miller’s Merry Manor and the Hobart Fire Dept. and report back to the Board of Works on September 6, 2017 after a pressure test. The Chief can report if standards are met. All aye, motion carried. (3-0) Consideration of Crossing guard Contract: re: ELC and Ridgeview, August 16, 2017- December 31, 2017: Chief Zormier was present and recommended approval of the contract for the replacement guard through the end of 2017. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract for Linda DeSoto in the amount of $2,971.50 from August 16, 2017 to December 31, 2017 as presented. All aye, motion carried. (3-0) Request for Sidewalk Waiver: re: 1139 State St., Gus Krinakis: Mr. Krinakis was present. Mr. Hannigan, Building Official, recommends approval as adjacent owners have no sidewalks. Discussion was held about future practices for sidewalk waivers. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant the sidewalk waiver for one year or until such time as the City determines the sidewalk must be installed at the owner’s expense. All aye, motion carried. (3-0) Request for Stop Sign: re: Lincoln St. and 14th St. Intersection, Mathew McKee, 1336 Lincoln St.: Mr. McKee was present and presented a petition from the neighborhood requesting the stop sign at this location because there are 12-13 children that live on the block and the cars drive too fast in that area. Chief Zormier does not recommend a stop sign because he thinks it will give a false sense of security and people will assume the cars will stop. He said he could do a traffic study and can report back to the Board at the September 6th meeting of the Board of Works. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item, have the Police Dept. do a traffic study and report back the Board of Works on September 6, 2017. All aye, motion carried. (3-0) Request for Refund: Permit #BP2017-0451, Power Home Remodeling Group, re: 140 N. Guyer St.: Mr. Hannigan said the roofing project was cancelled and recommends approval of the refund. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the refund for BP#2017-0451 in the amount of $133.00 to Power Home Remodeling Group as requested. All aye, motion carried. (3-0) Board of Works Minutes: August 16, 2017 2 Cease and Desist Order: re: County Line Orchard, 200 S. County Line Rd., Ryan Richardson: Tom Collins, 3592 N. Hobart Rd, owner of County Line Orchard was present. Phil Gralik, City Engineer, said that about two weeks ago he received complaints about trucks bringing in fill. Further research found no Fill Permit on file. After checking the GIS it was noted there are wetlands in that area and at that time a cease and desist order was sent and IDEM and the USACE were contacted. USACE were on site Tuesday afternoon. Mr. Collins was asked why the fill was needed and he stated that it is not uncommon to bring in fill to plant trees, at this particular site on the property there are two other properties that drain into that corner and it has been a food area, also the drainage ditch had not been well maintained and they began to fix the drainage problem. Discussion was held about the next steps that need to be taken including permits. Mr. Collins will meet with staff within the next week to determine and address the City requirements. Motion by Mr. Snedecor, seconded by Mr. Lain, to set this item over for review at the September 20, 2017 Board of Works meeting for an update, the cease and desist order will remain in place. All aye, motion carried. (3-0) Signing of Mylars: 1-lot Subdivision (Master’s Plan) NE Corner of Hickey and (platted) Joliet St., zoned R-2 0.79 acre: The Plan Commission recommends approval and no bond is required of this subdivision for public improvements. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the 1-lot subdivision (Master’s Plan) as presented and to execute the mylars. All aye, motion carried. (3-0) Unfinished Business: Continued: Consideration of Proposals: Communications Tower on City Real Estate at 705 E. 4th St.: Mr. Gralik said that the working group has met and Lendlease met the criteria issued in the RFP and he recommends approval of the proposal. Attorney DeBonis recommended this item be continued until the September 6th meeting of the Board so that a Resolution could be drafted. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item until the September 6, 2017 Board of Works meeting. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:42 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 16, 2017 3