Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA August 2, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:34 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of July 19, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. Progress continued on Center Street between 2nd and 3rd Street. All concrete work including the sidewalks, drives and ADA ramps are complete along with the brick laid for the masonry columns. Tree grates and structural soil have also been installed. Grimmer will be grading topsoil behind the sidewalk and continue compacting the stone subbase for asphalt. Brick paver installation is anticipated to start this week and the intermediate coarse of asphalt will be laid middle of next week. Prior to the next Board of Works meeting, Phase III of the project will begin in the intersection of 3rd and Center. This work is scheduled to be completed in October however any possibilities of expediting the work will be utilized. Main, 4th and East Streets will be the marked detour route. Schools, emergency responders and press releases will be made one week in advance of the closure. Mayor Snedecor introduced summer intern Nick Vojvodich. Nick worked with the City Planner preparing an operations manual for the planning department. He is a student at Ball State University majoring in Urban Planning and will eventually be working on his Master’s Degree in Urban Design. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board to consider 2 additions to the agenda. Consideration of Solicitation for Bid advertisement and Resolution 2017-07: Authorizing the special purchase of an automated loader garbage truck. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Final Review: Request for Outdoor Dining: El Capitan Restaurant, re: 327 Main St.: Sergio Mendoza, City Planner, has tried to contact the restaurant but has had no response. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove this item from the agenda. All aye, motion carried. (3-0) Update: Improper Home Occupation: Sandra Shriner and Paul Lewis re: 1671 Sapphire Ct.: Sgt. Russo, Code Enforcement, stated that he has not seen any further code violations at this property but has been told that they are now using the home to sell used cars, although he has not seen any evidence of this at this time. A letter has been sent to the home owners and as of today the fine has not been paid. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to leave the fine in place. All aye, motion carried. (3-0) Board of Works Minutes: August 2, 2017 1 Review for Full Compliance: Unsafe Building: Jonathan Lawson re: 919 W. 7th Place: Mr. Lawson was not present. Mike Hannigan, Building Official, stated that he had received a 2nd quote from Aavatar Enterprises in the amount of $9,900 and Boyd Construction resubmitted a quote in the amount of $9,980. Mr. Hannigan said that Aavatar is not licensed in the City of Hobart. Motion by Mr. Snedecor, seconded by Mr. Lain, to accept the demolition quote in the amount of $9,980 from Boyd Construction as they are licensed in the City of Hobart. All aye, motion carried. (3-0) Property Maintenance/Nuisance/Parking Restrictions: Sgt. Ron Russo re: Richard Ehrenfeld, 708 Lake St.: Mr. Ehrenfeld was not present. Sgt. Russo stated that the property is in compliance and recommends this item be removed from the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept full compliance and remove this item from the agenda. All aye, motion carried. (3-0) Continued: Consideration of Proposals: Communications Tower on City Real Estate at 705 E. 4th St.: Mr. Gralik, City Engineer, said he has scheduled a tentative meeting for next week and asked that this item be continued. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item to the August 16, 2017 Board of Works meeting. All aye, motion carried. (3-0) Continued for Full Compliance: Property Maintenance: Darrel Goss re: 230 S. Wisconsin: Mr. Goss was present. Sgt. Russo said that the fence is now complete, only a pile of limbs and trash remain. Mr. Goss was asked if he thought he could have the work complete by August 16th and he said he would be able to complete it by then. Currently there is a $250.00 fine that has not been paid. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to continue this item to the August 16, 2017 meeting of the Board of Works. All aye, motion carried. (3-0) Continued: Improper Kennel Use: Kathleen Murphy re: 2725 Drexel Dr.: Ms. Murphy was present. Sgt. Russo said that 3 dogs have been removed from the home and are now registered with the City. The $200.00 fine that was imposed was paid on August 1, 2017. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept compliance and remove this item from the agenda. All aye, motion carried. (3-0) New Business: Request to Plant Tree in Easement: Joseph Carreno re: 7495 Kestrel St: Mr. Carreno was not present. There was some discussion about the size of the easement and trees that can be planted there. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request and to have the owner work with City staff for an approved tree and watch for utilities. All aye, motion carried. (3-0) Request to Remove Tree from Easement: Robert Carnagey re: 9020 Norris Dr.: Mr. Carnagey was not present. Mr. Lain stated that the tree is dead and could possibly go on the City list for removal. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request to remove the tree and put on the City list for removal, but if the owner wants to take it down at his own cost that is permitted. All aye, motion carried. (3-0) Request for 2 Speedbumps on Lake St.: Paul Payne, Barrington Islands Townhomes HOA: Mr. Payne was present and stated the HOA is requesting 2 speedbumps due to residents driving fast around the curve near the mailbox island. Discussion about different options for this area was held. Chief Zormier said he will review the parking and speed problem and report back to the Board. Motion by Mr. Snedecor, seconded by Mr. Lain, to have Chief Zormier review the issues and report back to the Board of Works on September 6, 2017. All aye, motion carried. (3-0) Consideration of Long Term Maintenance Agreement: Grand Trunk Storage re: 7150 Grand Blvd., Tim Kingsland: Mr. Kingsland was present and asked for this item to be tabled until August 16th to have Board of Works Minutes: August 2, 2017 2 the City Attorney review and make any necessary changes. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the August 16, 2017 Board of Works meeting. All aye, motion carried. (3-0) Resolution 2017-07: A Resolution Authorizing the Acquisition of an Automated Loader Garbage Truck by the City as a “Special Purchase”: The Resolution was read. Attorney DeBonis explained the need for immediate replacement is due to the recent destruction by fire of one of the trucks, the City needs to replace the truck quickly so that normal trash pick-up is not interrupted. Mr. Laco distributed a spreadsheet of current equipment. Quotes were obtained for used trucks however none were available. It was decided that the truck should be acquired through a lease-purchase arrangement over a 4-year period. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to adopt Resolution 2017-07 as presented. All aye, motion carried. (3-0) Consideration of Solicitation to Bid Advertisement: 2017 Road Construction Maintenance Contract: Attorney DeBonis said that this is a bid for materials only, so the responsible bidding practices ordinance does not apply and asked to have that line removed from the advertisement. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the Solicitation to Bid Advertisement for 2017 Road Construction Maintenance with the line about responsible bidding practices removed. All aye, motion carried. (3-0) Consideration of INDOT Contract: Bicycle Lane Installation and Maintenance: SR 51/10th St., Phil Gralik: Mr. Lain and Mr. Ehrhardt both expressed concerns about safety with the location of the bike lane at a very busy intersection. Mr. Gralik said that the lane will be on the north side of 10th St. only. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the INDOT contract for Bicycle Lane Installation and Maintenance as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:46 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 2, 2017 3