Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 19, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:33 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of July 5, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. Progress continued on Center Street between 2nd and 3rd St. The concrete curb and gutter has been placed and soil between the curb and Right of Way has been prepared for sidewalk. Stone and topsoil marks where the tree grates will be installed with structural soils placed underneath to assist with the tree’s growth. Concrete foundations have been poured for the masonry columns and the bottom courses of brick laid. Rieth Riley will remain on site through next week installing concrete drive approaches and sidewalk. Immediately following the sidewalks will be brick pavers, tree grates and decorative fence. Upon completion, the only items remaining for this phase will be the landscaping and streetlights. Attorney DeBonis arrives. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add Resolution 2017-06 re: Brickie Bowl Access Improvements and to remove: Outdoor dining at 440 E. 4th St. as it will be sent to the Park Board. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Final Review: Request for Outdoor Dining: El Capitan Restaurant, re: 327 Main St.: Mr. Ehrhardt stated that representatives from El Capitan Restaurant have met with the Plan Commission and Historical Preservation Commission and suggested that this item be continued until the August 2nd meeting. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to continue the request for outdoor dining for El Capitan Restaurant to the August 2, 2017 meeting of the Board of Public Works. All aye, motion carried. (3-0) Update: Improper Home Occupation: Sandra Shriner and Paul Lewis re: 1671 Sapphire Ct.: The owners were not present. As of today the $500 fine has not been paid. Mr. Snedecor suggested that a letter be sent to the owners asking them to be at the next meeting of the Board of Works on August 2nd or pay the fine, failure to do so could result in an increased fine. Sgt. Russo said that there have been no further code violations at the property. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item to the August 2, 2017 meeting of the Board of Works and to have the Clerk-Treasurer send the Board of Works Minutes: July 19, 2017 1 owners a letter requesting them to pay the fine or attend the meeting. All aye, motion carried. (3-0) Review for Full Compliance: Unsafe Building: Jonathan Lawson re: 919 W. 7th Place: Mr. Lawson was not present. Mr. Hannigan stated that he sent a certified letter to Mr. Lawson but never received the green card back. Discussion was held about the next steps to be taken. Mr. Snedecor suggested moving forward with the demolition. Attorney DeBonis stated that bids will be required because the first quote is over $10,000. Motion by Mr. Snedecor, seconded by Mr. Lain, to proceed with the demolition and to have the Building Official obtain bids for the job. All aye, motion carried. (3-0) Consideration of Quotes for Demolition of Unsafe Buildings: Unsafe Building: Ronald Correa-5565 Swift LLC re: 5565 Swift St. Unsafe Building: NWWI Source Realty LLC re: 266 S. Colorado St. Mr. Hannigan was present and stated that 2nd quotes have been requested but he has not received any. Motion by Mr. Snedecor, seconded by Mr. Lain, to authorize Boyd Construction to demolish 5565 Swift St. in the amount of $8,370 and 266 S. Colorado St. in the amount of $8,760 All aye, motion carried. (3- 0) Unsafe Building: Pete Peco re: 212 S. Colorado St.: Mr. Peco, 610 Lake Shore Dr. and Attorney Psomadelis were present and are requesting 6-8 months to rehab the inside of the house. Mr. Hannigan had no objection to the extension. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to rescind the demolition decision and continue this matter to the September 9, 2017 Board of Works meeting for review. All aye, motion carried. (3-0) Property Maintenance/Nuisance/Parking Restrictions: Sgt. Ron Russo re: Kelsey Stephens and/or Richard Ehrenfeld, 708 Lake St.: Mr. Ehrenfeld was not present. Sgt. Ron Russo, Code Enforcement, said that the property is 95% complete and recommended this item be continued to the August 2nd Board of Works Meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item to the August 2, 2017 Board of Works meeting for full compliance. All aye, motion carried. (3-0) Request for 2-hour parking limit on Main Street: Pam Ridings, 206 Main St.: Mr. Snedecor said that staff is working on some possibilities for various parking restrictions. Mr. Ehrhardt said that the St. Bridget’s Board will consider allowing parking for Post Office and Pain Clinic employees. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda and have staff continue to work on other parking possibilities. All aye, motion carried. (3-0) Continued: Consideration of Proposals: Communications Tower on City Real Estate at 705 E. 4th St.: Mr. Snedecor suggested this item remain continued for further review. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this item to the August 2, 2017 Board of Works meeting. All aye, motion carried. (3-0) New Business: Request for Stop Sign: 14th Street and Garfield: Melissa Watkins, 709 E. 14th St.: Ms. Watkins was present she stated that the speed limit is 30 mph on 14th Street near a bus stop and is requesting a stop sign to slow down traffic. Mr. Snedecor said that stop signs cannot be used to control speed. Mr. Gralik, City Engineer, said that he does not recommend a stop sign in this area. Discussion was held regarding speed tables/bumps and other options to reduce speed. Mr. Snedecor requested time to look at other possibilities. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny the request for a stop sign and have staff look at options for speed reduction. All aye, motion carried. (3-0) Board of Works Minutes: July 19, 2017 2 Request to Install Tree in Right-of Way: Joseph Eberts, re: 340 N. Guyer St.: Mr. Eberts was not present. He is requesting to plant a Tulip Popular tree in the easement. Mr. Lain asked if it was on the approved list of trees and Attorney DeBonis said it was. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request to install a Tulip Popular tree in the right-of-way at 340 N. Guyer St. All aye, motion carried. (3-0) Approval and Acceptance of Indemnification Agreement for Monitoring Wells: Wilcox Environmental, re: various sites around Davis Petroleum: Phil Gralik, City Engineer, recommends approval. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Indemnification Agreement for Monitoring Wells regarding Wilcox Environmental. All aye, motion carried. (3-0) Request for Refund of Building Permit Issued in Error: Doppler Construction: BP20170695 re; 3338 Jasper St.: Mr. Hannigan, Building Official, said that Jasper Street is not in the City of Hobart and the permit was issued by mistake. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the refund in the amount of $24.00 as requested. All aye, motion carried. (3-0) Consideration of engineering Services: County Line Rd. from US 6 to South of Cleveland Ave: Butler, Fairman & Suefert, Inc.: Jake Dammarell, BF&S, was present and said the project includes the widening of County Line Rd. from US 6 to Cleveland Ave. including a roundabout at the intersection of Cleveland Ave. and County Line Road. This project will utilize federal monies not to exceed $502,580.00 and is set to let in February 2020. Mr. Gralik, City Engineer, recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agreement with Butler, Fairman & Seufert, Inc. for engineering services in the amount not to exceed $502,580.00 as presented. All aye, motion carried. (3-0) Approval for Execution of Lake Front Festival Contracts: The Park Board approved these at their July 10, 2017 meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the entertainment contracts for: (8/17) High Noon for $1,000, (8/18) Ronn Barany and John Derado for $400, (8/18) Buck Daddy for $500, (8/19) Island 49 for $400, (8/19) Positive Vibe Technicians for $550, (8/19) Superfly Redneck for $800, (8/20) The Relics for $450, and (8/20) Nawty for $1,000, for a total of $5,100 as presented. All aye, motion carried. (3-0) Signing of Mylars: Brothers Subdivision, 1-lot, SE corner of Ridge Rd. & Colorado St., zoned B-3, 2.738 acres Re-Sub of Lot 2 and west 84.37’ of Lot 3, North Ridge Center, zoned B-3, 1.32 acres Hobart Public Works Subdivision, 1-lot, SR 130 & Shelby St., zoned M-1, 6 acres Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the subdivisions and sign the Mylers as presented. All aye, motion carried. (3-0) Resolution 2017-06: A Resolution Cancelling the Award to Gariup Construction Company, Inc. of the Contract for the Brickie Bowl (Police and Courts Complex) ADA Access Improvements Project and Awarding the Contract to Gough: The resolution was read. Attorney DeBonis explained that Gariup Construction declined to sign the contract because they could not meet the deadline date. The bid then went to the next bidder Gough Inc. Mr. Gralik stated that Gough added money to their bid anticipating paying the fines and are requesting the days included from the delay. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve Resolution 2017-06 as presented. 2 Aye (Snedecor, Lain)/ 1 Nay (Ehrhardt), motion carried. (2-1) Announcements: Attorney DeBonis thanked Clerk-Treasurer Longer for her work on revising the 2017 Hobart Municipal Code. It is now in digital format and more user friendly. Board of Works Minutes: July 19, 2017 3 Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:49 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 19, 2017 4