Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 5, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:30 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of June 21, 2017 as presented. All aye, motion carried. (3-0) Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Special Meeting of June 28, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Chief Zormier announced that the Police Department was once again successful in its grant application for Domestic Violence Assistance. The SERV program has received money through the Violence Against Women’s Act to extend and expand the program in 2017 and 2018, they were also able to hire Rachelle Ellis as a full-time Victim’s Advocate. Rachelle worked as an unpaid intern while pursuing her Master’s Degree from Indiana University Northwest in the field of Social Work/Victim Advocacy. Victim’s advocacy is instrumental in helping women escape the violence, but also in teaching the children of violence a better behavior. Rachelle will continue to work with Captain Garrett Ciszewski and Detective Robert Brazil on The SERV Program. Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. All utility work is complete between 2nd and 3rd St. on Center St. including connections to residences and businesses. Electrical for the new lights has been connected to the existing service point and ducts have been installed for future use. Some of the stone subbase has been installed in preparation for the new curb and gutter. Rieth Riley was on site today and will remain on site this week installing the new curb and gutter. Once complete, other contractors will arrive on site for the installation of brick columns, tree grates and structural soil. Upon completion of the structural soil, the new sidewalk will be installed. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Final Review: Request for Outdoor Dining: El Capitan Restaurant, re: 327 Main St.: Mr. Snedecor suggested this item be continued for further review. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this matter at the July 19, 2017 Board of Works meeting. All aye, motion carried. (3-0) Request for “No Parking from here to corner” sign: Bracken Parkway and Merganser Street, Mike & Board of Works Minutes: July 5, 2017 1 Kristen Lotkowski, 7247 Merganser St.: Mr. and Mrs. Lotkowski were not present. Mr. Dubach, Public Works Supt., stated that the best solution would be to paint the curbs and if done at this corner it should be done throughout the entire subdivision. Mr. Snedecor said that a petition from all neighbors would be better as the area the petitioner is requesting the sign be placed is not in front of their property. Motion by Mr. Snedecor, seconded by Mr. Lain, to remove this item from the agenda pending further action by neighbors. All aye, motion carried. (3-0) Continued for Full Compliance: Property Maintenance: Darrel Goss and Catherine Matusik re: 230 S. Wisconsin: Mr. Goss and Ms. Matusik were not present. Sgt. Ron Russo, Code Enforcement, asked that we remove Ms. Matusik from this issue because she is no longer an owner of this property. Sgt. Russo stated that the fence on the west side of the property is 95% complete and better than it was but still needs work. Mr. Goss was notified of the meeting tonight via certified mail. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to impose a $250.00 fine and set this item over for review and full compliance at the August 2, 2017 Board of Works meeting. All aye, motion carried. (3-0) Sgt. Russo will notify Mr. Goss. Update: Improper Home Occupation: Sandra Shriner and Paul Lewis re: 1671 Sapphire Ct.: Ms. Shriner and Mr. Lewis were not present. Sgt. Russo said that he did not have to take action as the property is in compliance. The fine of $500.00 has not yet been paid and was due July 5, 2017. Attorney DeBonis suggested that this item be tabled in case further action needs to be taken. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to table this item, and the $500.00 fine will remain in place. All aye, motion carried. (3-0) Review of Timeline for Full Compliance: Unsafe Building: Jonathan Lawson re: 919 W. 7th Place: Mr. Lawson was not present. Mr. Hannigan said that he notified Mr. Lawson about the meeting tonight via certified mail. Mr. Hannigan distributed a quote for demolition from Boyd Construction in the amount of $10,390.00. Mr. Snedecor asked Mr. Hannigan to send a letter to the home owner to have him appear at the next meeting, and to get other proposals to demo the property. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to continue this item for further review at the July 19, 2017 meeting of the Board of Works. All aye, motion carried. (3-0) Consideration of Quotes for Demolition of Unsafe Buildings: Unsafe Building: Ronald Correa-5565 Swift LLC re: 5565 Swift St. Unsafe Building: NWWI Source Realty LLC re: 266 S. Colorado St. Unsafe Building: Petr Peco re: 212 S. Colorado St. Mr. Snedecor said that Mr. Hannigan is still waiting on quotes to come in for the demolitions and recommends continuing this item until the July 19, 2017 Board of Works meeting. Mr. Hannigan will contact Attorney Psomadelis, who is representing Mr. Peco. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to continue this item to obtain responses to quotes and review at the July 19, 2017 meeting of the Board of Works. All aye, motion carried. (3-0) Consideration of form of Contract: 2017 Paving by Walsh & Kelly: Attorney DeBonis recommended approval of the contract. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Contract for 2017 Paving by Walsh & Kelly as presented. All aye, motion carried. (3-0) New Business: Improper Kennel Use: Kathleen Murphy re: 2725 Drexel Dr.: Ms. Murphy was present. Sgt. Russo said that in April of 2017 there were 8 dogs at the residence, currently 6 dogs reside at the home. Ms. Murphy has 3 registered dogs that are hers, her sister, Erin Staten, has been living there with her family while renovating their home and has 3 dogs. Ms. Murphy said that Erin’s family will be moving out in Board of Works Minutes: July 5, 2017 2 the near future and will be taking the dogs with them. Attorney DeBonis stated that the Ordinance cannot be waived and suggested imposing a fine which could be removed if compliance is met. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to set this item over for review at the August 2, 2017 Board of Works meeting, and impose a $200.00 fine which can be waived if compliance is met. All aye, motion carried. (3-0) Request to place plaque on post in easement: General Federation of Women’s Clubs (GFWC) and Woman in Action (WIA): Elsie Landers and Marianne McCombs: Ms. Landers and Ms. McCombs were present. Ms. McCombs said they are looking for 1 site to put the sign. Discussion was held about possible locations. They will order the sign and turn over to Mr. Dubach, Public Works Supt., for placement. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the sign and have the Public Works Dept. decide on the location and placement. All aye, motion carried. (3-0) Request for 2-hour parking limit on Main Street: Pam Ridings, 206 Main St.: Ms. Ridings was not present. Some of the issues are due to the construction on Center St. and not being able to use the parking lot owned by St. Bridget Church. There was discussion held about staffing and the ability to enforce 2 hour parking on Main St. Mr. Ehrhardt said that he would meet with Fr. Ross at St. Bridget Church, to see if the Post Office and Pain/Vein Clinic employees could use the lot during construction, and Mr. Snedecor will follow up with Dowtown Business Owners and the City Council members. Motion by Mr. Snedecor, seconded by Mr. Lain, to continue this item for further review at the July 19, 2017 Board of Works meeting. All aye, motion carried. (3-0) Approval and Acceptance of Indemnification Agreement for Monitoring Wells: Golars, LLC re: 4575 W. 37th Ave.: Mr. Gralik, City Engineer, recommends approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the Indemnification Agreement for Monitoring Wells as presented. All aye, motion carried. (3-0) Consideration of Proposals: Communications Tower on City Real Estate at 705 E. 4th St.: Mr. Snedecor asked that this item be continued until July 19, 2017 for staff to review. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item for further review at the July 19, 2017 Board of Works meeting. All aye, motion carried. (3-0) Added at the Request of Sgt. Russo: Property Maintenance/Nuisance/Parking Restrictions: Sgt. Ron Russo re: Kelsey Stephens and/or Richard Ehrenfeld, 708 Lake St.: Mr. Ehrenfeld was present. Sgt. Russo said that Mr. Ehrenfeld was notified of all offences on May 23, 2017 and as of June 30, 2017 the property is still not in compliance. Mr. Ehrenfeld stated that the trucks can be removed and meet compliance by the end of the month. Motion by Mr. Snedecor, seconded by Mr. Lain, to set this item over for review and full compliance at the July 19, 2017 Board of Works meeting. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:55 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 5, 2017 3