Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA November 15, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor asked to keep the family of retired Police Chief Bill Woods, who passed away this week, in their prayers. Mr. Snedecor called the meeting to order at 3:32 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of November 1, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status update to the Board. Phase IV is progressing quickly. All sanitary main and laterals are complete, and the storm sewer should be completely finished tomorrow. Indiana American Water has also completed their water main and services. They will be on site tomorrow night to tie the main into existing to prevent any day time water shutoffs to the police station and court. For the remainder of this week and next week, crews will be removing old infrastructure from the ground and excavating for subgrade and then will begin hauling in stone for the subgrade treatment which will be followed by concrete curb. Crews hope to work the weekend following Thanksgiving with the intention of paving asphalt the first week of December. It has not yet been determined if concrete sidewalk will be completed prior to winter, if not, temporary access will be maintained for residents. There will be a Special Board of Public Works meeting on November 22, 2017 at 3:30 p.m. to review the bids and award contract for the purchase of Automated Refuse Truck. Mayor Snedecor announced that downtown businesses will be participating in “Small Business Saturday” on November 25, 2017. Come out and support local businesses. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Review: Municipal Code Violation: re: Keeping Certain Animals: Natalie Hurley, 1017 W. 38th Pl., Sgt. Ron Russo: Sgt. Russo was present and said that Ms. Hurley was in compliance. He confirmed that Erin’s Farm will be picking up the pig tonight. Sgt. Russo recommends this item be removed from the agenda. Motion by Mr. Snedecor, seconded by Mr. Lain, to accept compliance and remove this item from the agenda. All aye, motion carried. (3-0) New Business: Consideration of Contract Extension for Disposal Services (recycling & Solid waste): Republic Services: This agreement extends the current contract for one additional year at the same rate of $43.26 Board of Works Minutes: November 15, 2017 1 per ton for solid waste and $0 for recycling per ton. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the extension for disposal services with Republic Services as presented. All aye, motion carried. (3-0) Request for Driveway Waiver: Jim Konja, 348 N. Linda St.: Mr. Konja was present. He requested to keep the driveway gravel with the exception of the first 50’ of each end of the driveway as it meets the street. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the driveway waiver with the owner agreeing to pave the first 50’ from the street of each end of the driveway at the owner’s expense. All aye, motion carried. (3-0) Order to Comply: re: Occupancy Permit for Business: Massage on Main, 210 Main St.: Mr. Hannigan, Building Official, stated that the building is now vacant and the pending matter is moot. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda. All aye, motion carried. (3-0) Consideration of Performance Contracts: Oscar and the Majestics (8/31/17) and Code Names (10/28/17): Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve both contracts for Oscar and the Majestics in the amount of $350 and The Code Names in the amount of $300 as presented. All aye motion carried. (3-0) Consideration of Contract for Carriage Rides at Christmas Tree Lighting Event: Buggies and Things (12/1/17): Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract for Buggies and Things in the amount of $1,300 for the Christmas tree lighting event on December 1, 2017 as presented. All aye, motion carried. (3-0) Consideration of Long Term maintenance and Operation Agreement: All About Storage, 2300 SR 130: Tim Kingsland, HSD Coordinator, presented the Agreement and recommended approval. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Long Term Maintenance Agreement for All About Storage at 2300 SR 130 as presented. All aye, motion carried. (3-0) Grant of Easement: Re: Utility relocation for Police/Court Complex Renovations in 2010: First United Methodist Church, re: 654 E. 4th Street, and William and Deborah Longer re: 651 and 655 E. Third St. The utility relocation took place in 2010 as part of the PCC Renovation project but the Grant of Easements had never been completed. The Methodist Church will ask their Board of Directors to consider the paperwork at their December meeting. William and Deborah Longer have approved and executed the Grant of Easement as presented. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve and authorize the Mayor to execute each Grant of Easement as presented and the City will record both when fully executed. All aye, motion carried. (3-0) Grant of Easement: Habitat for Humanity of Northwest Indiana, Inc. re: 3823 E. Lincoln Highway: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Grant of Easement for 3823 E. Lincoln Highway as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 3:55 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: November 15, 2017 2