City Council Meeting

Holdingford City Council Meeting Minutes January 14, 2013 Before the meeting began Clerk Sandra Meer administered the Oath of Office to Mayor Ernie Schmit and Council Members Lewis Becker and Susan Marstein. Mayor Ernie Schmit called the meeting to order at 7:00 p.m. and the pledge of allegiance was recited. Present: Lewis Becker, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Sandra Meer, Scott Lange, Keith Hommerding, Pat Meier, Dorine Rausch, Lois Schmit, and Delroy Young. Official Business: Council reviewed the City’s list of charges: Lloyd Rausch made a motion to approve the changes to the list to include mileage and expense reimbursements. See attached list. Changes are in bold. Sue Marstein seconded the motion. AIF Official appointments and department liaisons were designated as follows. Acting Mayor Susan Marstein Clerk-Treasurer Sandra Meer Asst. Clerk-Treasurer Ernie Schmit Attorney John Koch at Reichert, Wenner Auditor Schlenner, Wenner & Co Engineers SEH – Scott Lange Depositors Stearns Bank – Holdingford N.A Newspaper Albany Enterprise Webmaster Mike Odden Liaison Officers: Clerk – Ernie Schmit Fire Dept. – Susan Marstein/Lewis Becker (shared) Maintenance Dept. – Lloyd Rausch Liquor Dept. – Lewis Becker/Sue Marstein (shared) Parks Dept. – Mike Odden Mike Odden made a motion to approve the appointments. Sue Marstein seconded the motion. AIF Motion to approve checks was made by Sue Marstein, seconded by Lloyd Rausch. AIF Motion to approve bank reconciliation for December, 2012 statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF Motion to approve electronic transfers, debit card purchases was made by Sue Marstein, seconded by Mike Odden. AIF Motion to approve minutes of the December, 2011 council meeting was made by Mike Odden, seconded by Sue Marstein. AIF Liquor Store report was given by Pat Meier. Gross revenue for December was $36,351.84 with expenses $39,733.16. YTD lottery was $175.93. Inventory at year end was $4,276.34 over last year. Insurance dividend of $5,478.30 received with YTD revenue of $23,139.50. Fire Department report was given by Keith Hommerding who was re-appointed as fire chief by the fire department. Motion made by Mike Oden and seconded by Sue Marstein to approve appointment of Hommerding as Holdingford Fire Chief. AIF Bylaws for the fire departments Mutual Aid Agreement were approved by the Stearns County Fire Chiefs Association. Motion made by Sue Marstein and seconded by Lloyd Rausch to sign the Mutual Aid Agreement to provide mutual help and training opportunities with area fire departments. AIF The fire department also received an invitation to join the Central Minnesota Mutual Aid Association. Hommerding will follow up. Thank you to those who have donated to the Fire Relief fund through the calendar fundraiser which has brought in over $3.000 since the calendars went out. Hommerding requested funds be used for a Four Gas Meter, which detects CO2 and other gases. Mike Odden made a motion to approve the purchase of a Four Gas Meter. Sue Marstein seconded the motion. AIF Hommerding reported 89 total calls in 2012. The annual Fire Board meeting is January 30, 2013. Safety officer training will be held this month. The Fire Department office remodeling is almost complete. Maintenance Report was read by Mayor Schmit. The last week in December, both pumps were pulled and cleaned at the Main and the 4th Street Lift Stations due to excess debris. New cutting edges were installed on the wing of the snow plow truck. The plow truck passed DOT inspection. A new remote meter was installed on the #2 well after the old one failed. Mayor Ernie Schmit gave his Mayor’s Report. See end of minutes for details. Old Business Scott Lange of SEH provided a report on the Annual Water Production and Sanitary Sewer Treatment covering 1976 through 2012. He also presented data on the monthly Well Production and Waste Water Treatment Plant flows on a monthly basis from 2006 through 2012. Both graphs showed lower levels of production, usage and flows since the street and utility project has neared completion. Final layer of asphalt will be put on streets next spring. PPE #5 on 2012 Street and Utility Project to Larson Excavating in the amount of $2,761.57 was approved for payment on a motion made by Lloyd Rausch, seconded by Sue Marstein. AIF PPE #14 on 2011 Street and Utility Project to Larson Excavating in the amount of $5,068.99 was approved for payment on a motion made by Lewis Becker, seconded by Sue Marstein. AIF Following discussion and review of quote for new website, Mike Odden agreed to upgrade website design and work on new format. In December the city finalized the purchase of a 10 acre parcel of land from Wentland’s. The city is seeking bids to rent out the land for crops with the agreement to till in sludge that the city spreads twice a year. Sealed bids will be accepted until noon on February 11, 2013 and will be opened at the Council Meeting that evening. Notice was published in Morrison County Record, Dairyland Peach and Albany Enterprise. New Business The final draft of a comprehensive Wellhead Protection Plan for the city was reviewed and approved on a motion by Mike Odden and seconded by Sue Marstein with corrections made to the spelling of Vicki Stats’ last name. AIF Motion to move the new city clerk from pay Lane I; Level 0 to Lane J; Level 0 upon the retiring of former city clerk was made on a motion by Lloyd Rausch, seconded by Mike Odden. AIF Residents who are delinquent (3 or more months behind) in their utility payments are: Mike Byland, Dave Hageman, Jayme Opatz, Matt Philippi and Janice Zarbok. Stearns County Municipal League of Cities meeting will be Tuesday, January 15, at St Augusta. Sue Marstein reported on Commercial Club meeting. HIP funding will be ending in June, which provided grant dollars for community projects. The HIP committee meets on the third Monday of each month and will discuss the possibility of applying for another 5 year grant opportunity. Interested residents are encouraged to attend. Motion to adjourn was made by Lewis Becker, seconded by Sue Marstein. Meeting adjourned at 9:48 p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford DECEMBER Department Gross Pay General $ 11,300.46 Public Works $ 9,064.95 Fire $ 23,264.25 Liquor $ 10,142.93 Total $53,772.59 3 pay periods ending 12/03;12/17,12/31  City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK-1000141 For The Date Range From 12/1/2012 To 12/31/2012 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 28712 C 12/10/2012 777 All Star Trophy & Awards Inc $16.11 C 28713 C 12/10/2012 507 Blue Cross/Blue Shield, Small Group $4,976.00 C 28714 C 12/10/2012 45 Dept of Public Safety $20.00 C 28715 C 12/10/2012 370 Dorine Rausch $100.00 C 28716 C 12/10/2012 61 Ernie Schmit $874.55 C 28717 C 12/10/2012 74 Gas Service Co $826.25 C 28718 C 12/10/2012 316 GERAD'S OIL CO., INC $1,861.15 C 28719 C 12/10/2012 80 Gopher State One-Call, Inc $5.80 C 28720 C 12/10/2012 92 Headley Hardware $443.24 C 28721 C 12/10/2012 614 Holdingford Gas and Grocery $345.84 C 28722 C 12/10/2012 106 Holdingford Mill $59.00 C 28723 C 12/10/2012 117 Jerome Schueler $500.00 C 28724 C 12/10/2012 730 Midcontinent Business Solutions $163.39 C 28725 C 12/10/2012 161 Mike Odden $75.00 C 28727 C 12/10/2012 172 MN Licensed Beverage Assn $299.00 C 28728 C 12/10/2012 752 MN Valley Testing Labs $387.60 C 28729 C 12/10/2012 204 Patrick Meier $1,779.25 C 28730 C 12/10/2012 207 Postmaster $241.00 C 28731 C 12/10/2012 225 Schlenner, Wenner & Co $115.00 C 28732 C 12/10/2012 234 St Cloud Technical College $590.00 C 28733 C 12/10/2012 685 Star Publications, LLC $110.00 C 28734 C 12/10/2012 242 Stearns Cty Auditor-Treas $317.60 C 28735 C 12/10/2012 244 Stearns Cty Environmental $310.00 C 28736 C 12/10/2012 271 UC Lab $1,035.00 C 28737 C 12/10/2012 339 Verizon Wireless $53.24 C 28738 C 12/10/2012 358 XCEL ENERGY 51-5655040-0 $2,154.07 C 28740 C 12/20/2012 779 Tri-County Abstract & Title Guaranty, Inc $511.00 C 28726 C 12/10/2012 402 MN Ambulance Association $75.00 O 28741 C 12/27/2012 6 AmeriPride Linen $155.66 O 28742 C 12/27/2012 9 Bernick's Pepsi-Cola $1,259.44 O 28743 C 12/27/2012 48 D & D Beer Co. $54.00 O 28744 C 12/27/2012 52 E. A. Sween Company $48.44 O 28745 C 12/27/2012 70 Frito-Lay, Inc $69.71 O 28746 C 12/27/2012 74 Gas Service Co $1,649.55 O 28747 C 12/27/2012 90 Harry's Frozen Foods $420.75 O 28748 C 12/27/2012 119 Johnson Brothers Liquor C $3,060.62 O 28749 C 12/27/2012 132 Larson Excavating $1,579.78 O 28750 C 12/27/2012 208 Principal Life $577.99 O 28751 C 12/27/2012 240 Stearns Bank-Holdingford $24.45 O 28752 C 12/27/2012 242 Stearns Cty Auditor-Treas $39.12 O 28753 C 12/27/2012 258 The Nut Man $97.00 O Check # Type Date Vendor Name Amount Status 28755 C 12/27/2012 276 United Systems Technology $80.34 O 28756 C 12/27/2012 281 Viking Coca Cola Bottling $2,336.35 O 28757 C 12/27/2012 316 GERAD'S OIL CO., INC $2,136.47 O 28758 C 12/27/2012 326 Auto Value $40.01 O 28759 C 12/27/2012 339 Verizon Wireless $91.14 O 28760 C 12/27/2012 359 XCEL ENERGY 51-5655038-6 $1,176.22 O 28761 C 12/27/2012 360 XCEL ENERGY 51-5655037-5 $639.80 O 28762 C 12/27/2012 361 XCEL ENERGY 51-5655039-7 $865.54 O 28763 C 12/27/2012 383 XCEL ENERGY 51-5655041-1 $543.90 O 28764 C 12/27/2012 384 XCEL ENERGY 51-336-4 & 8 $219.40 O 28765 C 12/27/2012 386 USA Bluebook $103.14 O 28766 C 12/27/2012 447 Marco, Inc $136.37 O 28767 C 12/27/2012 481 Heggies Pizza $106.50 O 28768 C 12/27/2012 519 Xcel Energy 51-8242904-3 $23.70 O 28769 C 12/27/2012 565 Duane Young $375.00 O 28770 C 12/27/2012 574 Jeremy Freudenrich $271.95 O 28771 C 12/27/2012 691 Integra Telecom $369.90 O 28772 C 12/27/2012 714 XCEL ENERGY 135920-8 marquee $53.19 O 28773 C 12/27/2012 745 Adam Krebs $13.99 O 28774 C 12/27/2012 750 St Cloud Times #1076 $24.00 O 28775 C 12/27/2012 780 Bob Winter Truck Repair $60.00 O 28776 C 12/28/2012 18 C & L Distributing, Inc $10,506.25 O 28777 C 12/28/2012 24 Central-McGowan, Inc $47.58 O 28778 C 12/28/2012 25 Centre Jobbing Company $741.56 O 28779 C 12/28/2012 28 City of Holdingford $844.31 O 28780 C 12/28/2012 328 ALLSPEC SERVICES, LLC $81.21 O 28781 C 12/28/2012 465 Sandra Meer $32.00 O 28782 C 12/28/2012 470 Dylan Risberg $60.00 O 28783 C 12/28/2012 638 MN DNR $51.00 O 28785 C 12/28/2012 781 Jeff's Custom Cabinets $2,863.64 O 28786 C 12/28/2012 56 Emergency Apparatus Maint $2,650.71 O 28787 C 12/28/2012 686 Lake Region Firefighters Ass'n $40.00 O 28739 C 12/11/2012 778 Gerard & Margaret Wentland $35,000.00 V 28754 C 12/27/2012 263 Tom's Refuse $5,188.58 V 28784 C 12/28/2012 686 Lake Region Firefighters Ass'n $2,690.71 V Cleared $18,169.09 Outstanding $36,696.68 Void $42,879.29