City Council Meeting

City Council Meeting Minutes (Unapproved) February 11, 2013 Mayor Ernie Schmit called the meeting to order at 7:02 p.m. The pledge of allegiance was recited. Present: Lewis Becker, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Sandra Meer, Keith Hommerding, Pat Meier, Dorine Rausch, Tim Berscheid, Kim Ebnet, Louie Walz, and Louise Winkler. Motion to approve checks was made by Mike Odden, seconded by Sue Marstein. AIF Motion to approve bank reconciliation for January 2013 statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF Motion to approve electronic transfers, debit card purchases was made by Sue Marstein, seconded by Lloyd Rausch. AIF Motion was made by Mike Odden to approve minutes of the January 2013 council meeting with correction to Liquor Report to read Inventory at year end = $4,276.34 over last year. Motion seconded by Sue Marstein. AIF Reports Liquor Store report was given by Pat Meier. Gross revenue for January was $29,538.55 with expenses $23,334.51. YTD lottery was $483.00. YTD net revenue $6,687.04. Since MidContinent is raising rates for internet and cable, Pat is pricing other options for service. Sue Marstein presented a written check cashing policy for the Liquor Store. Changes were discussed and revisions will be brought to the March meeting. Fire Department report was given by Keith Hommerding. Fire Relief Association has about $51,000 in the Truck Fund The Fire Department has responded to 10 calls to date, including 2 fire calls and 8 medical calls. Monthly training on the newly purchased Four Gas Meter will be in February and hosting a storm watch training class is scheduled in March. Spring training may include a bus extrication and training in a burning house. Motion made by Lloyd Rausch and seconded by Mike Odden to approve Resolution #13-02-01 Adoption of the Stearns County All- Hazard Mitigation Plan. The adoption of this resolution makes the city eligible to receive FEMA hazard mitigation assistance grants as well as other benefits. AIF Dorine Rausch is the Fire Departments Emergency Manager and will work with the city officials to put together a comprehensive emergency plan for the city. Motion made by Sue Marstein and seconded by Lewis Becker to approve Holdingford Fire and Rescue Chain of Command as presented by Chief Hommerding. AIF The Firefighters Relief Association Annual Breakfast Fundraiser is scheduled for Sunday, March 10 th from 8:30 a.m. to 12:30 p.m. Maintenance Report was read by Mayor Schmit. The chlorine head was rebuilt on Well #2. Maintenance is working with factory representatives to resolve issues with the booster pump and chemical feed pumps. A new cutting edge was installed on the front plow on the truck. Christmas decorations were taken down and the skating rink was flooded. Minor repairs on the book shelf and floor tiles were completed at City Hall. Mayor Ernie Schmit gave his Mayor’s Report. See end of minutes for details. Guests Motion made by Sue Marstein, seconded by Lloyd Rausch to approve a gambling permit for Helping Hands for Holdingford Days. AIF Bids were opened for renting the city’s 10 acre plot on a 3 year contract. 1) Jason Chapman $171/acre 2) Duane Dobmeier $ 85/acre 3) Jesse Bredeck $ 70/acre 4) Aaron Breth $ 90/acre 5) Dale & Melanie Sobania $150/acre 6) Jeremy Wentland $187.50/tillable acre 7) David Wohletz $1,000/year 8) Delroy Young $ 50/acre Since the high bid stated tillable acres instead of 10 acres as published in the ad, Mayor Schmidt will follow up with Jeremy Wentland to clarify his intentions. Approval of rental agreement was tabled until the March meeting. Old Business Winter parking restrictions were discussed. Parking restrictions are currently from 2:00 -6:00 p.m. If Main Street businesses filed for a 2:00 a.m. bar time extension, then parking restrictions would need to be modified. Motion made by Sue Marstein seconded by Lloyd Rausch to table the winter parking time restrictions until March meeting after further information is collected. AIF New Business A site plan review was submitted to Stearns County for the city campground along with a fee that was paid through the HIP committee funds. Federal funding through US Rural Development for the Assisted Living Project with Mother Of Mercy has not been finalized and will put a temporary hold on the project. The City building inspector is scheduled to make a final inspection of the former River Birch, now renovated as the Hyatt House and it is expected to be opened soon with 12 units. Tim Berscheid requested that the council revisit the city’s position on incentives for building new homes. In March 2011, the council passed a motion that any new home, outbuilding or addition to an existing structure that was built would have the city’s portion of the increased property taxes rebated for two years and the water/sewer hookup fee would be waived. The council discussed possible revisions to the 2011 motion on building incentives and will move on the request at the March meeting. The Winkler Family would like to donate two shade trees to be planted at the city campground in memory of family members. The council requested they work with the Park Liaison, Mike Odden for planting the trees. The Lions will finish the sign at the campground and fire rings will be put in this spring. A suggestion was made for a bulletin board on the outside wall of the bathrooms to post camping notices and park information. Sue Marstein reported on Commercial Club meeting. They are looking into publishing a city brochure. Holdingford Days parade time may be changed. They also discussed location for the MIA balloon and possibility of a softball tournament during city celebration weekend. Mike Odden noted that the website update is complete. He also reported on the Historical Society progress on the building. Tin was purchased for the ceiling. In spring, the walls will be cleaned and painted, and tin and electrical installed. Volunteers have been many, funds have been few. Past due utility notices were sent out to Diane Young, Jayson Burgardt, Leah Taflinger, David Hageman, Mike Becker, Jesse Johnson and Roger Jensen. Motion to adjourn was made by Sue Marstein, seconded by Lewis Becker. Meeting adjourned at 9:30 p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford JANUARY Department Gross Pay General $ 8,748.27 Public Works $ 6,140.80 Fire $ .00 Liquor $ 6,853.73 Total $ 21,742.80 2 pay periods ending 1/14, 1/28