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Regular City Commission Meeting

Regular Meeting

Hollywood, FL · March 4, 2015

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Minutes

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes Wednesday, March 4, 2015 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Peter Bober, Mayor Kevin Biederman, Vice Mayor - District 5 Patricia Asseff, Commissioner - District 1 Peter Hernandez, Commissioner - District 2 Traci Callari, Commissioner - District 3 Richard Blattner, Commissioner - District 4 Linda Sherwood, Commissioner - District 6 Dr. Wazir Ishmael, City Manager Jeffrey P. Sheffel, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes March 4, 2015 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Bober on Wednesday, March 4, 2015 at 1:11 PM in the City Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida. 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Commissioner Patricia Asseff, Commissioner Peter Hernandez, Commissioner Traci Callari, Commissioner Richard Blattner, Vice Mayor Kevin D. Biederman, Commissioner Linda Sherwood and Mayor Peter Bober ACTION: Motion was made by Commissioner Hernandez, which was seconded by Commissioner Sherwood, to hold Citizens' Comments today at 5:00 PM. On a voice vote the motion passed unanimously. (7-0) Approval of the Consent Agenda ACTION: A motion was made by Commissioner Asseff, seconded by Commissioner Sherwood, to approve the Consent Agenda. The motion passed unanimously (7-0). 5. R-2015-046 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of October 1, 2014. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 6. R-2015-047 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of October 15, 2014. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes March 4, 2015 7. R-2015-048 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Bind Policies For Terrorism Liability Insurance And Terrorism Property Insurance, For A Not To Exceed Amount Of $27,004.00 For Which Quotes Were Solicited By Arthur J. Gallagher Risk Management Services. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 8. R-2015-049 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Enter Into An Agreement Between Wells Fargo Bank, N.A. And The City Of Hollywood; Providing For A Piggyback Of The Banking Services Agreement Awarded By The City Of Sunrise For An Initial Term Beginning May 1, 2015 Through July 31, 2017; Including The Option Of Renewal For Five Additional One Year Periods; At An Annual Cost Not To Exceed $125,000.00. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 10. R-2015-051 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Between Fisher Scientific And The City Of Hollywood In The Annual Amount Of $15,000.00 Municipal Emergency Services, Inc. And The City Of Hollywood In The Annual Amount Of $20,000.00 Ten-8 Fire Equipment, Inc. And The City Of Hollywood In The Annual Amount Of $20,000.00 And Henry Schein, Inc. And The City Of Hollywood In The Annual Amount Of $5,000.00 For The Purchase Of Firefighting Equipment, Supplies And Replacement Parts, For A Three Year Term For An Estimated Annual Expenditure Of $60,000.00 For An Aggregate Amount Of $180,000.00. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 12. R-2015-053 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Safeware Inc. And The City Of Hollywood For The Purchase Of Two (2) Automatic License Plate Recognition Systems And Associated Equipment In An Amount Not To Exceed $71,008.65. City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes March 4, 2015 ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 14. R-2015-055 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Attached Blanket Purchase Order Between Nalco Company And The City Of Hollywood For The Supply And Delivery Of Antiscalant For An Estimated Annual Expenditure Of $53,466.00. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 15. R-2015-056 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Attached Blanket Purchase Order Between Allied Universal Corporation And The City Of Hollywood For The Purchase Of Sodium Hydroxide (Full Truckload) For An Estimated Annual Expenditure Of $117,750.00. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 16. R-2015-057 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Rountree-Moore Chevrolet And The City Of Hollywood For The Purchase Of Three (3) 2015 Chevrolet Silverado 2500 HD Regular Cab Service Body Pickup Truck Vehicles In The Amount Of $93,106.00. ACTION: This Resolution was moved by Commissioner Asseff, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously (7-0). 17. P-2015-12 Presentation By Tammie L. Hechler, Director Of Human Resources, Of Employees Hired January 1, Through February 28, 2015. Joshua Kittinger, Human Resources Analyst, introduced new employees hired January 1 thru February 28, 2015. 9. R-2015-050 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Kronos Incorporated And The City Of Hollywood, For The Purchase And Implementation Of An Automated Public Safety Scheduling System And Related Services In City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes March 4, 2015 An Amount Not To Exceed $74,430.00. Discussion ensued among members of the Commission. ACTION: Motion was made by Commissioner Blattner, which was seconded by Commissioner Sherwood, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 11. R-2015-052 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Pyrotecnico Fireworks, Inc. (Pyrotecnico) And The City Of Hollywood For An Offshore Fourth Of July Fireworks Display In The Amount Of $79,995.00. Barbara Duffy, Attorney for AFSCME 2432, expressed personal opinions/concerns. Discussion ensued among members of the Commission. Dr. Wazir Ishmael, City Manager, and Jeffrey P. Sheffel, City Attorney, provided additional information. ACTION: Motion was made by Commissioner Asseff, which was seconded by Commissioner Sherwood, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 13. R-2015-054 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Renewing The Agreements Between Condo Electric Motor Repair And The City Of Hollywood, Miami Industrial Motor And The City Of Hollywood And Ace Pump And Supply And The City Of Hollywood For The Repair Of Electric Motors For An Estimated Annual Total Expenditure Of $140,000.00. Commissioner Hernandez announced he had a conflict of interest and would abstain from voting. ACTION: Motion was made by Commissioner Sherwood, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Hernandez abstained. 19. R-2015-059 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Appointing City Commission Members As The Voting And Alternate Voting Delegates For The Broward County League Of Cities For 2015. City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes March 4, 2015 ACTION: Motion was made by Commissioner Hernandez, which was seconded by Vice Mayor Biederman, to adopt the Resolution with Commissioner Asseff as voting delegate, and Commissioner Callari and Commissioner Sherwood as 1st and 2nd alternate voting delegates. On a voice vote the motion passed unanimously. (7-0) 20. R-2015-060 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Appointing One (1) Member To The Civil Service Board For The Unexpired Completion Of A Two (2) Year Term ACTION: Motion was made by Commissioner Asseff, which was seconded by Commissioner Sherwood, to adopt the Resolution appointing Jalane Meloun. On a voice vote the motion passed unanimously. (7-0) 21. R-2015-061 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Considering The Continuance/Sunsetting Of Advisory Boards. Patricia A. Cerny, City Clerk, explained the intent of the resolution. ACTION: Motion was made by Commissioner Hernandez, which was seconded by Commissioner Callari, to adopt the Resolution continuing all boards. On a voice vote the motion passed unanimously. (7-0) 22. R-2015-062 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Existing Software Maintenance Agreement Between SunGard Public Sector, Inc. And The City Of Hollywood For Maintenance And Support Of The Police Law Records Management System, For A Four Year Term In An Estimated Amount Of $560,000.00 And Further Authorizing The Retroactive Payment For Services Provided In 2014 In The Amount Of $186,129.04. Discussion ensued among members of the Commission. Jeffrey P. Sheffel, City Attorney, responded to questions raised by the Commission. Dr. Wazir Ishmael, City Manager, provided additional information. Christophe St.Luce, Interim Director of Information Technology, provided additional information. ACTION: Motion was made by Commissioner Sherwood, which was seconded by Commissioner Blattner, to adopt the Resolution. City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes March 4, 2015 Discussion ensued among members of the Commission. ACTION: Motion was made by Commissioner Hernandez, which was seconded by Commissioner Callari, to continue the Resolution to the April 1, 2015 Regular Commission Meeting. On a voice vote the motion passed 4-3. Commissioner Asseff, Commissioner Blattner and Commissioner Sherwood were opposed. 23. Commissioner Hernandez, District 2 Hollywood Historical Society Event Commissioner Hernandez invited everyone to the North Central Civic Association event on Saturday, March 14, 2015 between 1:00 PM and 4:00 PM. The John Williams collection will be on display which is an exhibit of the Hollywood Historical Society at the Hammerstein House at 1520 Polk Street. John Williams was a City Commissioner for 20 years. Johnson Street Expansion Commissioner Hernandez stated members of the North Central Civic Association requested that the widening of Johnson Street not eliminate the center lane which is used for emergency vehicles. Sunset Golf Course Commissioner Hernandez stated residents have requested to be kept apprised of the developments for Sunset Golf Course. Rotary Club Commissioner Hernandez has retained his Rotarian status with the Hollywood Rotary Club. He attended a recent meeting where he was questioned about the development plans for Hollywood Boulevard between Dixie Highway and City Hall Circle. He requested the City Manager and Director of Planning communicate the progress with members of the Commission so that the information can be relayed to the Rotary Club. Pembroke Road Wall Commissioner Hernandez stated he and residents are looking forward to construction beginning on the Pembroke Road wall. 24. Commissioner Callari, District 3 Rotary Park Commissioner Callari stated she attended the opening day for Rotary City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes March 4, 2015 Park baseball on Sunday, March 1, 2015. Mayor Bober threw the first two pitches. She thanked all the Department of Parks, Recreation and Cultural Arts staff who maintain Rotary Park. St. Patrick’s Day Parade Commissioner Callari announced the St. Patrick’s Day Parade on March 15, 2015 at 1:00 PM in Downtown Hollywood. Pension Workshop Commissioner Callari requested another Pension Workshop be scheduled with the Police, Fire and general pension actuaries. Commissioner Hernandez seconded the request. Police Department Accreditation Commissioner Callari questioned the period of time it will take for the Police Department to receive their accreditation back and how this will affect residents. Frank Fernandez, Assistant City Manager for Public Safety/Chief of Police, stated the lack of accreditation will have no effect on the services for residents. The Police Department continues to comply with all standards. He stated the Police Department will re-apply for accreditation immediately. The process could take two and a half years. He announced the Police Department has applied for national accreditation and the first mock assessment will be this summer. Commissioner Callari requested that members of the Commission be kept informed of the progress. Frank Fernandez, Assistant City Manager for Public Safety/Chief of Police, responded affirmatively. Planning and Development Board Commissioner Callari stated residents have voiced their concern regarding the high degree of decision making authority of the Planning and Development Board. She requested that there be a change of direction to include community outreach on developments before they are approved by the Board. Commission Support Commissioner Callari stated she was pleased to see members of the Commission were supportive of each other today. ArtsPark Event Commissioner Callari attended the ArtsPark event on Saturday, February 28, 2015 where the Navy Band and Choir gave an excellent performance. 25. Commissioner Blattner, District 4 City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes March 4, 2015 Commission Meeting Agenda Items Commissioner Blattner stated a resident requested that the title of an item be read prior to the vote for the benefit of the public since the Commission goes through the agenda items very quickly. Commissioner Blattner requested that Mayor Bober consider that the title of an item be read before an item is voted on without discussion . Mayor Bober agreed. Jeffrey P. Sheffel, City Attorney, clarified that presumably the title should also be read for items that are removed from the consent agenda. Pension Workshop Commissioner Blattner stated the Pension Workshop held on March 2, 2015 was a wakeup call due to the very large unfunded liability which the City needs to address. He is in agreement to include all the actuaries in the discussions so that a consensus can be made and suggested there be a roundtable with Department of Financial Services staff and the actuaries. He stated this is an opportunity to develop a more unified sense of purpose and more unified direction of how the City can address the situation. 26. Vice Mayor Biederman, District 5 Hollywood Hills High School Vice Mayor Biederman stated the Hollywood Hills High School students visit has been re-scheduled to April 1, 2015. Commission in the Community Meeting Vice Mayor Biederman re-capped the Commission in the Community Meeting. He is looking forward to the next meeting to be more productive and more responsive to the residents. New Assistant City Manager for Sustainable Development Vice Mayor Biederman welcomed Gus Zambrano, the new Assistant City Manager for Sustainable Development. Pension Board Vice Mayor Biederman requested the Pension Board Treasurer provide a report for members of the Commission. He stated it is his understanding that Pension Board members take advantage of the travel benefits. Police Officer Turnover Vice Mayor Biederman requested Frank Fernandez, Assistant City Manager for Public Safety/Chief of Police, provide members of the City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes March 4, 2015 Commission with turnover statistics for the 80 Police Officers who were hired in 2014. Frank Fernandez, Assistant City Manager for Public Safety/Chief of Police, stated 92 were hired and he dismissed 21 due to failure to meet either of the two Police Academy requirements, field training or probationary period. Gruber Report Vice Mayor Biederman requested colleague support for an RFP to study the Police Department. He stated the Gruber report has come under extensive scrutiny from employees and media. Commissioner Callari supported the request to have the item on an agenda. Mayor Bober requested that the Chief of Police comment on the request of Vice Mayor Biederman. Frank Fernandez, Assistant City Manager for Public Safety/Chief of Police, stated the Gruber report focused on internal affairs and use of force. He explained that in addition to the recommendations reflected in the Gruber report that have been implemented he has created other best practices procedures. Mayor Bober stated he appreciates the efforts and improvements by the Chief of Police that have been implemented. Mayor Bober suggested members of the Commission tour the Police Department and all the sections including the Property Department to observe the improvements that have been made. Mayor Bober stated he is clearly aware that there has been concern about the comments in the Gruber report. He does not approve of going out for an RFP due to the potential high cost. Vice Mayor Biederman clarified his request for support to have a discussion item on an agenda for a RFP for a new consultant study. Commercial Vehicle Ordinance Vice Mayor Biederman requested support from members of the Commission to update the Commercial Vehicle Ordinance. He stated commercial vehicles are parked in residential areas. Commissioner Callari and Commissioner Hernandez supported his request. Community Involvement Vice Mayor Biederman encouraged the residents to get involved in their civic associations and the City. City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes March 4, 2015 Relay for Life Vice Mayor Biederman thanked staff for their involvement with Relay for Life which commences on April 24, 2015 at McArthur High School. He stated the American Cancer Society is seeking cancer survivors to walk the first lap which will honor them. 27. Commissioner Sherwood, District 6 Pension Workshop Commissioner Sherwood stated that Broward County Commissioner Furr (former City Commissioner) attempted to explain and caution the unions throughout his eight year tenure that there will not be sufficient funds for future retirees. She recommended that at the next Pension Workshop staff present their top suggestions from the list provided in the Pension Workshop held on March 2, 2015. Carnivals Commissioner Sherwood announced Nativity Church located at 5220 Johnson Street is having a carnival this week and Church of the Little Flower located at 1805 Pierce Street is having one next week. Party on the J Commissioner Sherwood announced Party on the J will be March 22, 2015. The location is on Johnson Street between 56th Avenue and State Road 7. The event is sponsored by the businesses in this area and drew 2,000 to 3,000 attendees last year. 28. Commissioner Asseff, District 1 Pension Workshop Commissioner Asseff thanked the City Manager and staff for the Pension Workshop. She believes there should be another workshop as soon as possible to discuss the statistics and long term strategy. All members of the Commission were in agreement. Broward Days Commissioner Asseff announced Broward Days will be March 25th and March 26, 2015 in Tallahassee. The City will have a booth and One Broward will have a banner for Broward County. She will be attending a seminar on Citizens Insurance on Tuesday, March 24, 2015. Florida League of Cities Commissioner Asseff announced Florida League of Cities Days will be held in Tallahassee from March 16 to March 17, 2015. City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes March 4, 2015 City Trees Commissioner Asseff stated there was an article in the newspaper about how the City of Delray Beach is improving their properties with trees. She has heard complaints from residents who are being forced to add trees on their properties and she wants to have trees and landscaping only where it is most needed. Electric Car Race Commissioner Asseff announced the Formula E Race for electric cars in Miami will be held on March 14, 2015 at 8:00 AM. Brickell Avenue will be closed down. The event will be sponsored by the Mario Andretti family. Waterway Cleanup Commissioner Asseff announced the Waterway Cleanup will be held on Saturday, March 7, 2015 from 9:00 AM until 12:00 PM sponsored by the Marine Advisory Boards of South Florida. The cleanup locations will be at Holland Park, Hollywood Marina and Rotary Park. Lakes Civic Association Commissioner Asseff announced Dr. Wazir Ishmael, City Manager, will be speaking at the Lakes Civic Association meeting on Tuesday, March 10, 2015. Election Day for Municipalities Commissioner Asseff announced eight Broward County municipalities will hold their City Commission elections on March 10, 2015 and encouraged everyone to vote. 29. Mayor Bober Temple Sinai School Mayor Bober stated he participated in the ribbon cutting ceremony with Commissioner Callari and Commissioner Blattner on Sunday, March 1, 2015 at the Temple Sinai site on N. 46th Avenue for their new Kasselman Early Childhood Education Center. He wished them success and congratulated Temple Sinai on their accomplishments and staff who have been working with the Temple for quite some time. Rotary Park Mayor Bober stated he attended the opening ceremony of baseball season at Rotary Park and threw the first pitch. He complimented all the staff for their outstanding work to prepare the fields following extremely heavy rain on Saturday. Agenda Items City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes March 4, 2015 Mayor Bober recommended members of the Commissioner communicate with staff in advance of Commission meetings to obtain as much information as possible including cost prior to presenting a topic and requesting support for an agenda item or RFP. He explained in many cases preparation and research creates an incredible amount of work for staff. 30. City Attorney Executive Session Jeffrey P. Sheffel, City Attorney, announced pursuant to Florida Statutes 286.011(8)(a), an executive session would be held on March 30, 2015 regarding Atrium Personnel, Inc. d/b/a Transhire vs. City of Hollywood litigation immediately following the Property Standards Code Workshop. In attendance will be the Mayor, Vice Mayor, members of the Commission, City Manager and himself. 31. City Manager Property Standards Code Workshop Dr. Wazir Ishmael, City Manager, announced the upcoming Property Standards Code Workshop. The Commercial Vehicle Ordinance will be discussed. New Assistant City Manager for Sustainable Development Dr. Wazir Ishmael, City Manager, welcomed Gus Zambrano, the new Assistant City Manager for Sustainable Development, and stated the City is extremely fortunate to have him. He summarized the departments for which Gus will be responsible. Promotion Dr. Wazir Ishmael, City Manager, congratulated Lorie Mertens-Black on her promotion to Civic Affairs Officer. Spring Marshmallow Drop Dr. Wazir Ishmael, City Manager, announced the Spring Marshmallow Drop on March 28, 2015 at Boulevard Heights Community Center. ArtsPark Event Dr. Wazir Ishmael, City Manager, announced the Wood Brothers Blues Band will be performing at ArtsPark on March 21, 2015 from 7:00 PM to 11 PM. New Horizons Dr. Wazir Ishmael, City Manager, announced New Horizons will be mailed in the near future which will include a survey on commingled City of Hollywood Page 12 Regular City Commission Meeting Meeting Minutes March 4, 2015 waste. He requested residents return the surveys by the end of March. 18. R-2015-058 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Official To Issue The Attached Purchase Order Between Dataworks Plus, LLC. And The City Of Hollywood For The Purchase Of Twenty-Five (25) Mobile Falcon Rapid I.D. Edge Devices And Related Software In An Amount Not To Exceed $50,975.00. Frank Fernandez, Assistant City Manager for Public Safety/Police Chief, explained the intent of the resolution. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Asseff, which was seconded by Commissioner Sherwood, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) . The Commission recessed at 2:27 PM and returned at 5:00 PM with all members of the Commission present. . Citizens' Comments The following individuals expressed personal opinions/concerns: 1. Barbara Duffy, AFSCME Local 2432 2. James Lamey, 1042 Hollywood Boulevard 3. Bob Glickman, 3111 N. Ocean Drive 4. Charlie Hinestrosa, 1620 N 26th Avenue 5. Ron McCoy, 3081 Taft Street 6. Julia Babezes, 1635 Johnson Street 7. Patricia Antrican, 2534 Fillmore Street 8. Lubin Verly, 2427 Sherman Street 9. Ludia Verly, 2427 Sherman Street 10. Noel Stout, 1804 N 17 Avenue 11. Lynn Smith, 2416 Lincoln Street 32. The meeting adjourned at 5:32 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: ______________________ City of Hollywood Page 13 Regular City Commission Meeting Meeting Minutes March 4, 2015 City of Hollywood Page 14

Agenda

Regular City Commission Meeting Wednesday, March 4, 2015 1:00 PM City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Commission Chambers Room 219 CITY COMMISSION Peter Bober, Mayor Kevin Biederman, Vice Mayor - District 5 Patricia Asseff, Commissioner - District 1 Peter Hernandez, Commissioner - District 2 Traci Callari, Commissioner - District 3 Richard Blattner, Commissioner - District 4 Linda Sherwood, Commissioner - District 6 Dr. Wazir Ishmael, City Manager Jeffrey P. Sheffel, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 NOTES The City Manager places before the Commission for consideration the consent agenda items prepared by various offices and departments in the City. If a citizen wishes to comment on a specific item, he/she should submit a comment card to the City Clerk to remove it from the consent agenda for separate consideration. The consent agenda consists of items before the City Commission that are routine and /or non-controversial, the items are voted upon by the City Commission in one motion. The regular agenda consists of items before the City Commission that must be discussed or could be considered controversial, the items are voted upon by the City Commission individually. All time certain agenda items will not be considered by the Commission earlier than the time listed for the item, however, the item may be taken up at the same time listed or later in the meeting. Agenda items not scheduled for a specific time may be considered at any time during the meeting at the discretion of the Commission. The following items on this agenda are time certain items. 1:00 PM - Item - 17 2:00 PM - Item - 18 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call CONSENT AGENDA OFFICE OF THE CITY CLERK 5. R-2015-046 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of October 1, 2014. Attachments: reso October 1, 14 regular minutes.doc 10-01-2014 minutes.pdf City of Hollywood Page 2 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 6. R-2015-047 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of October 15, 2014. Attachments: reso October 15, 14 regular minutes.doc 10-15-2014 minutes.pdf OFFICE OF LABOR RELATIONS 7. R-2015-048 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Bind Policies For Terrorism Liability Insurance And Terrorism Property Insurance, For A Not To Exceed Amount Of $27,004.00 For Which Quotes Were Solicited By Arthur J. Gallagher Risk Management Services. Attachments: R-2015 Resolution Terrorism Coverage.doc Exhibit A -R-2015 Backup Terrorism Coverage.pdf terterrr.doc BIS 15-099.doc DEPARTMENT OF FINANCIAL SERVICES 8. R-2015-049 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Enter Into An Agreement Between Wells Fargo Bank, N.A. And The City Of Hollywood; Providing For A Piggyback Of The Banking Services Agreement Awarded By The City Of Sunrise For An Initial Term Beginning May 1, 2015 Through July 31, 2017; Including The Option Of Renewal For Five Additional One Year Periods; At An Annual Cost Not To Exceed $125,000.00. Attachments: 01 Resolution Bank Svcs 2015.docx 02 Wells Fargo Bank Piggyback letter Hollywood on Sunrise.pdf 03 Piggy Back Request.pdf 04 City of Sunrise Reso 11-84 Approving Award Authorizing Finance to Negotiiate.pdf 05 RFP_MASTER_STAFF_EVALUATION_SHEET.pdf 06 City of Sunrise Contract 2012-2017.pdf 07 Pricing Terms and Analysis.pdf 08 Bank RFP.pdf terbnkngsrvcs.doc BIS 15-109.doc City of Hollywood Page 3 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 DEPARTMENT OF FIRE RESCUE & BEACH SAFETY 9. R-2015-050 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Kronos Incorporated And The City Of Hollywood, For The Purchase And Implementation Of An Automated Public Safety Scheduling System And Related Services In An Amount Not To Exceed $74,430.00. Attachments: ResKRONOS TelesataffSystem for FireRescue.doc Kronos Purchase Order P206010.pdf Kronos Piggyback Request Form (2).pdf Kronos Contract #14-JLR-003.pdf Kronos Contract #14-JLR-003 Amendment One.pdf Kronos Statement of Work.pdf Kronos Telestaff Solution.pdf Kronos Telestaff Information .pdf Kronos Order Form.pdf Kronos Bid Form Price Sheet.pdf Harford County Public Schools, MD Kronos Contract.pdf Term SheetKronospiggyback rev1.doc BIS 15102.doc 10. R-2015-051 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Between Fisher Scientific And The City Of Hollywood In The Annual Amount Of $15,000.00 Municipal Emergency Services, Inc. And The City Of Hollywood In The Annual Amount Of $20,000.00 Ten-8 Fire Equipment, Inc. And The City Of Hollywood In The Annual Amount Of $20,000.00 And Henry Schein, Inc. And The City Of Hollywood In The Annual Amount Of $5,000.00 For The Purchase Of Firefighting Equipment, Supplies And Replacement Parts, For A Three Year Term For An Estimated Annual Expenditure Of $60,000.00 For An Aggregate Amount Of $180,000.00. Attachments: ResFireFightingEquipment-4428.doc F-4428-14-JE Fire Equipment-BPO's.pdf F-4428-14-JE Henry Schein Response.pdf F-4428-14-JE MES Response.pdf F-4428-14-JE Ten-8 Fire Equipment Response.pdf F-4428-14-JE Thermofisher Scientific Response.pdf F-4428-14-JE Fire Equipment Backup.pdf Term Sheet - Firefighting equipment supplies parts.doc BIS 15100.doc City of Hollywood Page 4 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS 11. R-2015-052 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Pyrotecnico Fireworks, Inc. (Pyrotecnico) And The City Of Hollywood For An Offshore Fourth Of July Fireworks Display In The Amount Of $79,995.00. Attachments: Reso - Fireworks Pyrotechnico.doc Blanket Purchase Order Fireworks.pdf RFP-4444-15-IS Fireworks.pdf RFP-4444-15-IS Pyrotecnico.pdf RFP-4444-15-IS J&M Displays.pdf Term Sheet - Pyrotechnico - 2015 Fireworks Display.doc BIS 15-106.doc POLICE DEPARTMENT 12. R-2015-053 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Safeware Inc. And The City Of Hollywood For The Purchase Of Two (2) Automatic License Plate Recognition Systems And Associated Equipment In An Amount Not To Exceed $71,008.65. Attachments: ResSafeware2015.doc Safeware PO.pdf Safeware Backup.pdf Term Sheet Safeware LPRSUASI2013fundspurchpiggyb.doc BIS 15108.doc DEPARTMENT OF PUBLIC UTILITIES 13. R-2015-054 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Renewing The Agreements Between Condo Electric Motor Repair And The City Of Hollywood, Miami Industrial Motor And The City Of Hollywood And Ace Pump And Supply And The City Of Hollywood For The Repair Of Electric Motors For An Estimated Annual Total Expenditure Of $140,000.00. Attachments: Resorepairelectricmotors.doc BPO'S and backup.pdf Term Sheet - Condo Electric - Miami Industrial - Ace Pump and Supply - Motor Repairs.doc BIS 15103.doc City of Hollywood Page 5 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 14. R-2015-055 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Attached Blanket Purchase Order Between Nalco Company And The City Of Hollywood For The Supply And Delivery Of Antiscalant For An Estimated Annual Expenditure Of $53,466.00. Attachments: Reso - Nalco Company - Antiscalant.doc BPO#B002571 Nalco Company.pdf Term Sheet - Nalco Company Antiscalant - 2015.doc BIS 15104.doc 15. R-2015-056 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Attached Blanket Purchase Order Between Allied Universal Corporation And The City Of Hollywood For The Purchase Of Sodium Hydroxide (Full Truckload) For An Estimated Annual Expenditure Of $117,750.00. Attachments: Reso - Allied Universal - Sodium Hydroxide Renewal.doc BPO#B002612 Allied Universal.pdf Term Sheet - Allied Universal Corp. - Sodium Hydroxide.doc BIS 15110.doc DEPARTMENT OF PUBLIC WORKS 16. R-2015-057 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Rountree-Moore Chevrolet And The City Of Hollywood For The Purchase Of Three (3) 2015 Chevrolet Silverado 2500 HD Regular Cab Service Body Pickup Truck Vehicles In The Amount Of $93,106.00. Attachments: RESO - ROUNDTREE-MOORE CHEVROLET.doc Purchase Order P206069 Rountree Moore Chevrolet.pdf AtchRountreeMoore3ChevySilveradosPW.pdf Term Sheet - Rountree-Moore Chevrolet Silverados 2015.doc BIS 15105.doc 1:00 PM PRESENTATIONS, PROCLAMATIONS AND AWARDS 17. P-2015-12 Presentation By Tammie L. Hechler, Director Of Human Resources, Of Employees Hired January 1, Through February 28, 2015. City of Hollywood Page 6 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 2:00 PM TIME CERTAIN ITEM(S) 18. R-2015-058 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Official To Issue The Attached Purchase Order Between Dataworks Plus, LLC. And The City Of Hollywood For The Purchase Of Twenty-Five (25) Mobile Falcon Rapid I.D. Edge Devices And Related Software In An Amount Not To Exceed $50,975.00. Attachments: ResDataworks.doc Dataworks Plus PO.pdf Dataworks Plus Backup.pdf Term Sheet Data Works Plusrapididedgedevices UASI2013part11solesource.doc BIS 15107.doc REGULAR AGENDA 19. R-2015-059 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Appointing City Commission Members As The Voting And Alternate Voting Delegates For The Broward County League Of Cities For 2015. Attachments: R-bro-leg-appt.DOC 20. R-2015-060 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Appointing One (1) Member To The Civil Service Board For The Unexpired Completion Of A Two (2) Year Term Attachments: Resolution February 2015 Civil Service Board.doc Rand Lieber.pdf Libby McCollin.pdf Jalane Meloun.pdf Civil Service Attendance Sheet.pdf Voting Grid.doc 21. R-2015-061 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Considering The Continuance/Sunsetting Of Advisory Boards. Attachments: R-sunset.doc 22. R-2015-062 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew The Existing Software Maintenance Agreement Between SunGard Public Sector, Inc. And The City Of Hollywood For Maintenance And Support Of The Police Law Records Management System, For A Four Year Term In An Estimated Amount Of $560,000.00 And Further Authorizing The Retroactive Payment For Services Provided In 2014 In The Amount Of $119,658.79. Attachments: RESO - SUNGARD RENEWAL FINAL.docx SunGard OSSI Agreement.pdf SunGard OSSI 2014 Invoice.pdf Term Sheet - SunGard Public Sector, Inc. - Software Maintenance Renewal.doc BIS 15101.doc City of Hollywood Page 7 Regular City Commission Meeting Meeting Agenda - Final March 4, 2015 COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY MANAGER 23. Commissioner Hernandez, District 2 24. Commissioner Callari, District 3 25. Commissioner Blattner, District 4 26. Vice Mayor Biederman, District 5 27. Commissioner Sherwood, District 6 28. Commissioner Asseff, District 1 29. Mayor Bober 30. City Attorney 31. City Manager 32. ADJOURNMENT Any person wishing to appeal any decision made by this Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is made. Two or more members of the same city board, commission, or committee, who are not of this Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable action may later be taken by their board, commission or committee. Persons with disabilities who require reasonable accommodations to participate in City programs and/or services may call the Office of the City Manager five business days in advance at (954) 921-3201 (voice). If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD). City of Hollywood Page 8

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