Regular City Commission Meeting

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes - Final Wednesday, February 7, 2018 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Josh Levy, Mayor Debra Case, Vice Mayor - District 1 Peter Hernandez, Commissioner - District 2 Traci Callari, Commissioner - District 3 Richard Blattner, Commissioner - District 4 Kevin Biederman, Commissioner - District 5 Linda Sherwood, Commissioner - District 6 Dr. Wazir Ishmael, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, February 7, 2017 at 1:09 PM in the City Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida. 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Vice Mayor Debra Case, Commissioner Peter Hernandez, Commissioner Traci Callari, Commissioner Richard Blattner, Commissioner Kevin D. Biederman, Commissioner Linda Sherwood and Mayor Josh Levy CONSENT AGENDA Approval of the Consent Agenda ACTION: A motion was made by Commissioner Callari, seconded by Commissioner Sherwood, to adopt the Consent Agenda. The motion passed unanimously. (7-0) 5. R-2018-034 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Agreement With Greenberg Traurig, P.A. For Legal Services In Utilities Matters In An Amount Not To Exceed $200,000.00 For FY 2018. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 6. R-2018-035 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Implement A Settlement Between The City Of Hollywood And Joan Matthias And The Estate Of Earl Matthias In The Amount Of $125,000.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 7. R-2018-036 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Implement A Settlement With Indira Duarte In An Amount Not To Exceed $169,000.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 8. R-2018-037 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Bind Renewal Policies With Hartford Insurance Company Of The Midwest For Flood Insurance For The Charnow Building And Fire Station 40, For A Not To Exceed Amount Of $27,136.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 9. R-2018-038 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached End User’s Acknowledgment and Agreement and Service Agreement And To Issue A Purchase Order To Keylite Power & Lighting Corporation From The City Of Hollywood For Providing And Installing In Fire Station No. 45, A Phoenix G2 Fire Station Alerting System In The Amount Of $80,186.78. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 9A. R-2018-047 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Urging The Florida Legislature To Use All Monies In The Housing Trust Funds For Housing Programs. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 10. R-2018-039 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Endorsing The Florida Department Of Transportation’s Delivery Of Complete Streets For Certain Projects Identified In The Five-Year Adopted Work Program, More Specifically The Federal Highway Complete Streets Project From Pembroke Road To Sheridan Street, Project Nos. 441582-1 And 439991-1. City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 11. R-2018-040 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending The Budgets Of Various Funds Of The Fiscal Year 2018 Operating Budget Adopted And Approved By Resolution R-2017-288, As Detailed In The Attached Exhibits 1 - 9; Revising Operating Revenues, Authorizing Budgetary Transfers And Adjustments, Reauthorizing And Re-Appropriating Certain Funding; And Providing An Effective Date. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 12. R-2018-041 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order With N. Harris Computer Corporation For Annual Maintenance And Support Of Application Software In An Amount Not To Exceed $90,273.31. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 13. R-2018-042 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached First Amendment To The Agreement Between The City Of Hollywood And The School Board Of Broward County, Florida, Relating To The 2017-2018 School Resource Officer Program In Local Public Elementary, Secondary And Other Schools. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 14. R-2018-043 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Alligator Alley Harley-Davidson Of Fort Lauderdale For The Lease Of Six (6) Police Motorcycles For A Two (2) Year Lease Period For An Estimated Annual Cost Of $47,422.08. City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 15. R-2018-023 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Negotiate And Execute A Three (3) Year Agreement With The Highest Ranked Firm And The City Of Hollywood To Provide CCTV/ALPR Maintenance Services Throughout The City, Including Police Command Vehicles, For An Annual Estimated Amount Of $101,540.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 17. R-2018-045 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order To Ranch Cryogenics, Inc. For On-Site Cryogenic Oxygen Facility Services For An Estimated Annual Expenditure Of $131,666.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 16. R-2018-044 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Sunstate Meter & Supply, Inc. For The Purchase Of Neptune Meters For An Estimated Annual Amount Of $200,000.00. ACTION: Dr. Wazir Ishmael, City Manager, withdrew the resolution from consideration. 18. P-2018-04 Proclamation In Recognition of Black History Month - February 2018. Mayor Levy read the proclamation in recognition of Black History Month - February 2018. Anthony Grisby, Community Development Program Administrator, introduced the dignitaries present and provided information on the upcoming events in celebration of Black History Month. Dr. Glenn Bowen, Barry University; William Frazier, VFW Post 8195 Commander and Daphne Dilbert, AT&T Pioneers, accepted the proclamation and thanked the Mayor and Commission for the recognition. City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 19. P-2018-05 Presentation By Joshua Kittinger, Human Resources Officer, Of Employees Hired October 1, 2017 Through December 31, 2017. Joshua Kittinger, Human Resources Officer, introduced the various employees hired October 1, 2017 through December 31, 2017. 20. R-2018-046 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute The Attached Application For Vehicle Finance Agreement With Americredit Financial Services, Inc., D/B/A General Motors (GM) Financial For The Purchase Of Vehicles For Hollywood Police Department At A Cost Of $1,904,186.40. Sylvia Glazer, Director of Public Works, explained the intent of the resolution. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Sherwood, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 21. P-2018-06 Presentation By Anne Hotte, Executive Director, Greater Hollywood Chamber Of Commerce, On The Chamber’s Activities In 2017. Anne Hotte, Executive Director, Greater Hollywood Chamber of Commerce, provided a presentation on the Chamber's activities in 2017. Discussion ensued among Ms. Hotte and members of the Commission. 22. Commissioner Callari, District 3 League of Cities Commissioner Callari thanked the Commission for their support when she attended the Florida League of Cities legislative sessions in Tallahassee last week, as Hollywood’s representative, as it was very informative. She explained the Broward League of Cities purpose as they are a nonpartisan group which assists the cities with their issues with the legislators in Tallahassee. She stated issues of concern to Hollywood that are being debated in Tallahassee are vacation rentals, PTSD compensation for first responders, tree trimming and CRA's. Commissioner Callari announced that she has been nominated to serve as secretary for the Broward League of Cities. Dog Show City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 Commissioner Callari announced the Be Mine Dog Show is this Saturday from 9:00 AM to 12:00 PM, and she encouraged everyone to attend. K thru 8 School Commissioner Callari asked for Commission support for a K thru 8 School in the Hollywood Hills area. Film Fest Commissioner Callari announced Film Fest will be in downtown Hollywood, it starts tonight and runs thru the weekend. Condolences Commissioner Callari expressed her condolences on the passing of Nadine McCrea’s mother and Jim Stoodley. 23. Commissioner Blattner, District 4 Commission Chambers Commissioner Blattner thanked the various staff members who were involved in the new audio and visual system in the Commission chambers. Four Day Work Week Commissioner Blattner expressed a desire to have discussions early on in the budget process regarding the four day work week. He stated during his meeting with the City Manager he agreed to discuss the issue at the financial retreat. Budget Process Commissioner Blattner expressed his desire to be more involved in the budget process, including knowing what programs and or services are getting cut by the City Manager, which might be one of their priorities, before the not to exceed millage rate is adopted. Quarterly Financial Statements Commissioner Blattner expressed his desire to have on a quarterly basis financial statements of the City. He stated in his previous discussions with the City Manager he agreed to provide some sort of quarterly financial statements until the new ERP was completed. 24. Commissioner Biederman, District 5 Budget Process Commissioner Biederman stated he agrees with Commissioner Blattner City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 regarding the budget process and receiving more information on programs that were submitted by the departments but were cut. Trees Commissioner Biederman expressed a desire to find grants for new tree plantings. There is a need for more tree cover due to Hurricane Irma. Shredding Commissioner Biederman stated he spoke to the City Manager about the shredding event the City used to have, he would like to see it returned. Commissioner Biederman suggested since it is a crime prevention event possibly Law Enforcement Forfeiture funds could be utilized to fund the event. Commissioner Case and Commissioner Blattner supported the request. Budget Advisory Board Commissioner Biederman suggested he would like to bring back the Budget Advisory Board, as he feels if it is brought back there may be more citizen buy-in. Smoking in Public Places Commissioner Biederman stated the State Legislature needs to allow cities to regulate smoking in public places. He stated recently a pediatrician spoke to other elected officials about the detrimental effect second hand smoke has on children. Predatory Booting Commissioner Biederman spoke about the communication he received from the owner’s representative of the property on Scott Street in regards to predatory booting, which he will share with staff. Valentine's Day Commissioner Biederman wished everyone a Happy Valentine's Day. 25. Commissioner Sherwood, District 6 Civic Associations Commissioner Sherwood asked for the assistance of the Civic Affairs Officer in getting attendance and participation up in civic association meetings. She stated attendance has been dropping due to members passing away or moving. GOB Advisory Committee Commissioner Sherwood stated she is in support of establishing a GOB Advisory Committee. She believes this will assist in getting the GOB City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 passed by the voters as it will build trust that the monies would be spent as planned. Trees Commissioner Sherwood agreed the City needs more trees. FPL is requesting cities to have an ordinance regulating the placement of trees, as trees were badly placed which causes power lines to come down during a storm. Clothing Donation Bins Commissioner Sherwood asked for a status report on the locations for the clothing donation bins. Traffic Commissioner Sherwood requested staff contact FDOT regarding the short length of the left turn lane on east bound Hollywood Boulevard and 28th Avenue; she stated she sat there for four cycles of the red light. Johnson Street Sewer Commissioner Sherwood requested she be notified of future meeting dates for the Johnson Street sewer system, as she would like to attend. Dog Show Commissioner Sherwood invited everyone to attend the Be Mine Dog Show. There will be prizes and a silent auction and it will be a lot of fun. Commission Chambers Commissioner Sherwood thanked staff for their work on the new audio system in the Commission chambers. 26. Vice Mayor Case, District 1 Tree Workshop Vice Mayor Case stated the workshop on trees has been scheduled for February 21, 2018 at 10:30 AM. Hollywood Beach Civic Association Vice Mayor Case stated the Ambassador’s luncheon for Hollywood Beach Civic Association (HBCA) was held on January 26, 2018. The ambassadors and the association are important and help with presentations. They are requesting more details on the cost of line items for the GOB Bond. Ground Hog Day Vice Mayor Case stated Ground Hog Day on February 2, 2018 was very City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 successful and all the funds raised support the lifeguard competition team. Florida Department of Transportation (FDOT) Vice Mayor Case stated she attended the Hollywood Beach Civic Association meeting with the Florida Department of Transportation (FDOT) regarding the discussion on the A1A road project. She stated it was great to see the relationship between the City, State and residents and how everyone is working together. Postal Service Issues Vice Mayor Case stated at the January 24, 2018 Commission in the Community meeting, there were issues reported with the postal service . A meeting will be held tomorrow with the Postal Service and staff to discuss and resolve these issues. African American Advisory Committee Vice Mayor Case thanked the African American Advisory Committee for all their hard work on their various programs. Hollywood Christian School Vice Mayor Case stated the Hollywood Christian School had a fabulous tribute to the leadership of the City, with singing and a presentation. Hollywood Chamber of Commerce Vice Mayor Case thanked the Hollywood Chamber of Commerce for their report today and for refurbishing their property which is nice. 27. Commissioner Hernandez, District 2 Circulator Status Commissioner Hernandez requested a status report on the circulator. Police Department Commissioner Hernandez requested the Police Department provide the Commission an update on what is happening on A1A and what enhanced services they are providing. Pembroke Road Wall Commissioner Hernandez announced the Pembroke Road wall will be changing color to a more light brown, similar to other walls in the City. Sewer Hook Up Commissioner Hernandez requested the Department of Public Utilities send out notices to the Royal Poinciana area and businesses regarding City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 the incoming sewers cost of installation and hook up. Hollywood Christian School Commissioner Hernandez thanked Hollywood Christian School for their breakfast as he enjoyed the children and event. Trees Commissioner Hernandez stated he is good with the trees, as the City has the Tree City USA designation. He has concerns when Code Enforcement issues a violation due to tree branches over the road or damage to sidewalks, then the resident removes the trees. This issue needs be to be resolved with funds to trim the trees and placement of new trees. FPL Power Plant Commissioner Hernandez requested a presentation from FPL regarding the new power plant in Hollywood/Dania Beach as there are some concerns regarding fracking. Budget Process Commissioner Hernandez stated it is interesting regarding the budget discussion on what to cut, rather then what to add to the budget. He would like to see and debate on what to add to the budget. The Commission gives the priorities to the City Manager, and the City Manager decides what is best to run the City. He agrees on receiving more communications regarding what has been cut, so he will be able to answer residents’ questions. Valentine's Day Commissioner Hernandez wished everyone a Happy Valentine's day. 28. Mayor Levy Chewy.com Mayor Levy announced next week on February 13, 2018 there will be an event to welcome Chewy.com to Hollywood. Police Department Mayor Levy thanked the Police Department for the recent arrests. Fire Department Mayor Levy thanked the Fire Department for rescuing the cat which was stuck in a rain gutter. Hollywood Christian School City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 Mayor Levy stated Hollywood Christian School had a Patriotic Chapel event which was great. They sang songs and their presentation was beautiful. CVS Mayor Levy stated last Saturday was the ribbon cutting ceremony for the CVS at Park Road and Hollywood Blvd. The building was designed to save more trees. Tree Mayor Levy stated the Consulate General of Israel and the Jewish National Fund planted a gumbo limbo tree at Mara Giulianti Park. A1A Mayor Levy stated A1A has staff's attention and to keep up the good work. 29. City Attorney Executive Session Douglas Gonzales, City Attorney, announced pursuant to Florida Statutes 286.011 (8)(a), an executive session would be held on March 7, 2018 at 9:30 AM regarding Rocket Outdoor Advertising, LLC. vs. City of Hollywood litigation. Attending the session will be the Mayor, Commissioners, City Manager, City Attorney, and outside counsel, Dan Abbott. 30. City Manager Fire Department Dr. Wazir Ishmael, City Manager, recognized the Fire Department for putting out the fire at 60th Avenue and Fillmore Street. Circulator Dr. Wazir Ishmael, City Manager, provided an update on the downtown to beach circulator. Staff is conducting research and reviews, the best option is to purchase a low power vehicle circulator through a RFP process. Looking to award the bid by May, the RFP will go out within the next two weeks. Parking Portal Dr. Wazir Ishmael, City Manager, explained parking has been an issue and the City wants the best technology available. The Parking Portal will be updated starting Thursday, February 15, 2018, during which online services will be limited, payments can be made at the Parking office. City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes - Final February 7, 2018 SCORE Dr. Wazir Ishmael, City Manager, announced on Saturday, February 17, 2018 there will be a SCORE business workshop at 10:00 AM at the Fred Lippman Multi-Purpose Center at 2030 Polk Street, more information is available on the website. 31. The meeting adjourned at 2:29 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: ______________________ City of Hollywood Page 12