Regular City Commission Meeting

Regular City Commission Meeting Wednesday, September 2, 2020 1:00 PM City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Commission Chambers Room 219 CITY COMMISSION Josh Levy, Mayor Kevin Biederman, Vice Mayor - District 5 Caryl Shuham, Commissioner - District 1 Peter Hernandez, Commissioner - District 2 Traci Callari, Commissioner - District 3 Richard Blattner, Commissioner - District 4 Linda Sherwood, Commissioner - District 6 Dr. Wazir Ishmael, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 COVID-19 MEETING AND PUBLIC COMMENT PROCEDURE The City of Hollywood, Florida will be conducting a virtual Regular City Commission meeting at 1:00 PM on Wednesday, September 2, 2020 using Communications Media Technology (“CMT”). Florida Governor Ron DeSantis issued Executive Order No. 20-69 pertaining to conducting local government meetings while under the public health emergency related to the Novel Coronavirus Disease 2019 (COVID-19). In accordance with this order and due to a prohibition on public access to Hollywood City Hall because of the risk to public health, the City is offering a number of options for members of the public to view and participate in the meeting. View Meeting Agenda: • The Agenda will be posted on the City’s website at the following location: https://hollywoodfl.legistar.com/Calendar.aspx • The Agenda will be available on the City’s website by the end of the business day on Thursday, August 27th. Watch the Meeting: • City’s website: https://www.hollywoodfl.org/WatchMeeting • Comcast Channel 78 • ATT U-Verse Channel 99 Submit a Public Comment for the Meeting: • Any member of the public wishing to comment publicly on any matter, including specific agenda items and/or Citizens Comments may do so via the City’s website or via telephone. • Prior to 6:00 PM the day before the meeting, the public may submit their comments at the following link: https://www.hollywoodfl.org/FormCenter/City-Clerk - 12/City-Commission-Meeting-Public-Comment-F-177 • Those without internet access or who may need additional assistance, may call the Office of the City Clerk at 954-921-3211 during normal business hours. • Comments are limited to 400 words and/or 3 minute spoken maximum. • The City Clerk will read the comments into the record during the meeting. All comments received during the submission period will become part of the public record. • Comments left on voicemail machines, emailed, posted to the City’s social media accounts or submitted after 6:00 PM the day before the meeting will not be accepted. For additional information regarding the Regular City Commission Meeting, please contact Patricia A. Cerny, City Clerk at 954-921-3211 or via email at pcerny@hollywoodfl.org. City of Hollywood Page 2 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 NOTES The Consent Agenda is comprised of items prepared by various offices and departments in the City. These items are routine and/or non-controversial in nature, and may be voted upon by the Commission in one motion as listed below. The regular agenda consists of items that must be discussed or that could be considered controversial, and are voted upon by the Commission individually. Agenda items not scheduled for a specific time may be considered at any time during the meeting, at the Commission’s discretion. However, time certain items will not be considered by the Commission earlier than the time listed for those items, although those items may be taken up at a later time. The following items on this agenda are time certain items. 1:15 PM - Items - 12-13 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call CONSENT AGENDA (Items # 5-11) If a citizen wishes to comment on a specific item, he/she should submit a comment card to the City Clerk before the Commission approves the consent agenda. ENGINEERING, TRANSPORTATION & MOBILITY DIVISION 5. R-2020-196 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Payment Of Additional Fees To Gray Robinson, P.A. For Continued Legal Services To Develop Regulations For 5G Technology In The Additional Amount Of $20,000.00, For A Total Fee Amount Of $57,500.00. Attachments: Gray Robinson Additional Services Reso.doc Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 3 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 DEPARTMENT OF INFORMATION TECHNOLOGY 6. R-2020-197 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute An Agreement With Sinnott Wolach Technology Group For The Purchase Of Infoblox Network Appliances, Training, And Professional Services And Three Years Of Maintenance And Software Subscriptions For An Estimated Amount Of $210,000.00, Based Upon GSA Schedule No. GS-35F-0119Y And In Accordance With Section 38.41(C)(5) Of The Code Of Ordinances (Piggyback). Attachments: Reso - Infoblox.docx Quote - Sinnott_Wolach_Technology_Group.pdf GSA SCHEDULE NO. GS-35F-0119Y.PDF Infoblox Piggyback.docx tersinnottwolach Strategic Plan Focus Area: Resilience & Sustainability DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS 7. R-2020-198 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Addendum To Extend The Existing Management Agreement With JCD Sports Group For A Two Year Period With An Option To Renew For One Additional Year In Order To Continue The Operation Of The Orangebrook Golf And Country Club For An Annual Payment Not To Exceed $97,000.00; Declaring That It Is In The Best Interest Of The City To Waive Competitive Bidding Pursuant To Section 38.41(C)(9) Of The Purchasing Ordinance (Best Interest). Attachments: RESO - JCD Golf of Florida GOB Extension_Best Interest AMENDMENT TO JCD MANAGEMENT AGREEMENT 2020 JCD Contract renewal JCD renewal_10.2018 thru 09.2020 R-2016-198_JCD - Orangebrook Renewal_Exp 09.30.2018 R-2011-046_Orangebrook Golf Mgmnt Addendum_Exp 09.30.2016 R-2006-282_Orangebrook Golf Management_Exp 2011 Term Sheet - JCD Management Agreement OGCC Requires a 5/7 Vote Strategic Plan Focus Area: Financial Management & Administration 8. R-2020-199 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Adopting A Volunteer Projects On Public Land Policy For City-Owned Property, Including Without Limitation Swales, Rights Of Way, Alleys, Parks And Facility Footprints. Attachments: RESO - Volunteer Projects on Public Land Policy Volunteer Projects on Public Land_07.14.2020 Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods City of Hollywood Page 4 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 POLICE DEPARTMENT 9. R-2020-200 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Apply For And If Awarded Accept The 2021/2022 Broward Boating Improvement Program Grant In The Amount Of $50,000.00 From The Broward County Marine Advisory Committee To Assist With The Removal Of Derelict Vessels From The Waterways Within The City Limits, And If Awarded, Authorizing The Appropriate City Officials To Execute All Applicable Grant Documents And Agreement(s). Attachments: Resolution Application Strategic Plan Focus Area: Public Safety DEPARTMENT OF PUBLIC UTILITIES 10. R-2020-201 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Ric-Man Construction Florida, Inc. For Civil Construction Services Related To The Taft Street Force Main Condition Assessment For An Amount Not To Exceed $263,106.00 Based Upon The City’s Bid No. 20-7105; Approving An Amendment To The Fiscal Year 2020 Capital Improvement Program. Attachments: 01 Resolution - Ric-Man Contract Taft ST FM Condition Assessment.docx 02 Exhibit A - Ric-Man Contract Taft ST FM Condition Assessment.pdf 03 Contract Documents - Ric-Man Contract Taft ST FM Condition Assessment.pdf 04 Resolution R-2020-082 (Executed) Taft Street Force Main Condition Assessment.pdf 05 Bid Tabulation - Ric-Man Contract Taft Street FM Condition Assessement.pdf 06 Ric-Man Bid Proposal - Taft ST FM Condition Assessment.pdf 07 - Southeastern Engineering Bid Proposal - Taft ST FM Condition Assessment.pdf TermSheetRicManCivlConstructionSvcTaftStForceMainAssessment.doc Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 5 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 11. R-2020-202 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order To Intercounty Engineering, Inc. For Additional Miscellaneous Lift Station Rehabilitation, Repair And Replacement, In An Amount Not To Exceed $500,000.00, Based Upon The City Of Boca Raton Bid Number 2018-049 In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code (Piggyback); Approving An Amendment To The Fiscal Year 2020 Capital Improvement Plan. Attachments: 01 RESO - Intercounty BPO Addl. Misc. Lift Station Repairs Piggyback Boca Raton.docx 02 Exhibit A - Intercounty BPO Addl. Misc. Lift Station Repairs.pdf 03 BPO PA600273 - Intercounty BPO Addl. Misc. Lift Station Repairs.pdf 04 Piggyback Contract - Intercounty BPO Addl. Misc. Lift Station Repairs Piggyback Boca Raton.p 05 1Piggyback Request - Intercounty BPO Addl. Misc. Lift Station Repairs.._.pdf 06 Contract Renewal Notice - Intercounty BPO Addl. Misc. Lift Station Re.._.pdf TermSheetBPOINTERVOUNTYLIFTSTATIONREHABPIGGYBACK_.doc Strategic Plan Focus Area: Infrastructure & Facilities 1:15 PM TIME CERTAIN ITEM(S) 12. PO-2020-11 An Ordinance Of The City Of Hollywood, Florida, Amending Chapter 50,"Solid Waste And Recycling Management" Of The Code Of Ordinances To Update The Regulations To Be Consistent With The City’s Collection Services Operations. Attachments: Chapter 50 Ordinance Amendment - First Reading.doc Second Reading Advertised Public Hearing Department of Public Works Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods 13. R-2020-203 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Establishing An Administrative Charge By The Environmental Services Division Of The Public Works Department Against A Property Owner Or Other Person In Charge Of A Property For The Removal Of Garbage And/Or Illegally Placed Bulk Waste Or Yard Waste Material In The Amount Of $200.00. Attachments: RESO - Environmental Services Fee Resolution.docx Department of Public Works Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods City of Hollywood Page 6 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 QUASI-JUDICIAL ITEM(S) (Rules of Procedure Attached to Agenda) 14. R-2020-204 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The “Mapleridge Racetrac” Plat, Being In The City Of Hollywood, Broward County, Florida, And Generally Located At The Southeast Corner Of Griffin Road And SW 40th Avenue. Attachments: 1 EN20-050 Reso-MapleRidge RaceTrac Plat Debra.doc 3 MAPLERIDGE RACETRAC PLAT EXHIBIT A.pdf 4 MAPLERIDGE RACETRAC PLAT DRR Report EXHIBIT B.PDF Engineering Division Strategic Plan Focus Area: Economic Vitality 15. R-2020-192 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Considering A Request For An Amendment To The Design And Site Plan (Previously Approved By Resolution R-2016-282) For The Development Known As Young Circle Commons (Great Southern - Block 40). (02-DPVY-160c) Attachments: Resolution Block 40_2020_0826.doc Exhibit A.pdf Exhibit B.pdf Attachment A_Application Package.pdf Attachment B_Unsfae Structure Info.pdf Attachment C_Previously Approved Reso and Ord.pdf Planning Division Continued from the August 26, 2020 meeting Strategic Plan Focus Area: Economic Vitality COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY MANAGER 16. Commissioner Sherwood, District 6 17. Commissioner Shuham, District 1 18. Commissioner Hernandez, District 2 19. Commissioner Callari, District 3 20. Commissioner Blattner, District 4 21. Vice Mayor Biederman, District 5 22. Mayor Levy 23. City Attorney 24. City Manager 25. ADJOURNMENT City of Hollywood Page 7 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 Any person who wishes to speak must first complete a comment card from the City Clerk . Comment cards must be returned to the City Clerk within the first five minutes after the start of the agenda item. After being recognized, approach the podium, give your name and address, identify your client or clients (if applicable). A citizen's time is not transferable to any other person. Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM. Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances. Any person wishing to appeal any decision made by this Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is made. Two or more members of the same city board, commission, or committee, who are not of this Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable action may later be taken by their board, commission or committee. Persons with disabilities who require reasonable accommodations to participate in City programs and/or services may call the Office of the City Manager five business days in advance at (954) 921-3201 (voice). If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD). Disclosure Of Real Estate Interests And Business Relationships - When an agenda item involves the use or development of land, each member of the City Commission, the City Manager, the Assistant City Manager, the City Attorney, the Deputy City Attorney, and the director and assistant director(s) of each City department and City office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined below) that such City official or employee or any relative of such City official or employee has in land located within 300 feet of the land that is the subject of the item. When an agenda item involves an invitation for bids, request for proposals, request for qualifications, request for letters of interest, or other competitive solicitation, each member of the City Commission, the City Manager, the Assistant City Manager, the City Attorney, the Deputy City Attorney, and the director and assistant director (s) of each City department and City office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that such City official or employee or any relative of such City official or employee has with any business entity that has submitted a response to the competitive solicitation. “Significant interest” means ownership of more than 5 percent of the value of the land. Persons attending meetings shall remain seated at all times unless called upon to speak, will not call out comments during the meeting or make inappropriate hand or facial gestures. City of Hollywood Page 8 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 Please silence all cell phones prior to entering the meeting. City of Hollywood Page 9 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 QUASI-JUDICIAL HEARING PROCEDURES AND RULES FOR EX-PARTE COMMUNICATIONS I. Scope and Applicability. These procedures shall apply to all quasi -judicial hearings held by the City Commission or by any Board or Committee (hereinafter referred to as “Boards”) which holds quasi-judicial hearings. The City Attorney shall determine which matters are quasi -judicial in nature and shall direct the City Clerk or Board liaison to designate specially such matters on the agenda. II. Proceedings. Mayor, Vice Mayor or other presiding officer (hereafter, the "Presiding Officer") shall conduct the proceedings and maintain order. The City Attorney or legal advisor shall represent the City Commission or Board, rule on all evidentiary and procedural issues and objections, and advise the City Commission or Board as to the applicable law and necessary factual findings. Hearings shall be conducted informally, but with decorum. Formal rules of procedure shall not apply except as set forth herein; however, fundamental due process shall be accorded. III. Unauthorized Communications. In all quasi-judicial hearings, all rulings must be based only upon the evidence presented at the hearing. In accordance with Section 286.0115(1), Florida Statutes, ex parte communications with City Commissioners or Board members in quasi -judicial matters is permissible and the adherence to the following procedures shall remove the presumption of prejudice arising from ex parte communications with City Commissioners or Board members: 1. The substance of any ex parte communication with a City Commissioner or Board member which relates to a quasi-judicial action pending before the Commission or Board is not presumed prejudicial to the action if the subject of the communication and the identity of the person, group, or entity with whom the communication took place is disclosed and made a part of the record before the final action on the matter. 2. A City Commissioner or Board member may read a written communication from any person. However, a written communication that relates to a quasi-judicial action pending before the Commission or Board shall not be presumed prejudicial to the action, and such written communication shall be made a part of the record before final action on the matter. 3. City Commissioners or Board members may conduct investigations and site visits and may receive expert opinions regarding quasi-judicial action pending before them. Such activities shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or expert opinion is made a part of the record before final action on the matter. 4. Disclosure made pursuant to subparagraphs 1, 2 and 3 must be made before or during the public meeting at which a vote is taken on such matters, so that persons who have opinions contrary to those expressed in the ex parte communication are give a reasonable opportunity to refute or respond to the communication. IV. Witnesses and Supporting Materials. At least eight City business days before a City of Hollywood Page 10 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 quasi-judicial hearing. A. Staff shall prepare a report, recommendation and supporting materials, a copy of which shall be available to the applicant, appellant and to the public at the City Clerk ’s Office. Included in the supporting materials will be copies of all exhibits and documents upon which staff ’s recommendation is based. B. The Applicant and the Appellant, if applicable, shall submit a detailed outline of the argument in support of their application, copies of all exhibits which will be presented at hearing and the names and addresses of all witnesses who will be called to testify in support of the application (including resumes for any witness the party intends to qualify as an expert). C. The eight City business day deadline is necessary to ensure the Commission or Board members are given sufficient opportunity to review the written submissions prior to the hearing, and shall be strictly observed. Should the eight City business day deadline be missed by either staff or the Applicant, the item may be continued at the discretion of the City Commission or Board to the next available agenda. V. Party Intervenors. The City Attorney may allow a person to intervene as a Party Intervenor if they meet the following requirements: A. The person must have an interest in the application, which is different than the public at large. B. At least three days prior to the hearing, the person shall submit a written request to intervene including: a detailed outline of their interest in the application and argument in favor or against it, copies of all exhibits which will be presented at the hearing and the names and addresses of all witnesses who will be called to testify on their behalf (including resumes for any witness the person intends to qualify as an expert). VI. Conduct of Hearing. A. The Presiding Officer shall call the proceeding to order and announce that the hearing has begun. B. The Presiding Officer, City Attorney or legal advisor shall inquire whether all parties, members of the public and Commission or Board members agree to waiving the quasi -judicial hearing. C. When the quasi-judicial hearing is not waived, the City Attorney, legal advisor or Presiding Officer shall explain the rules concerning procedure, testimony, and admission of evidence. D. When the quasi-judicial hearing is not waived, the City Clerk or staff liaison shall swear in all witnesses who are to testify at the hearing. City of Hollywood Page 11 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 E. The order of proof shall be as follows: 1. A representative of the City’s staff (or outside counsel) shall briefly describe the Applicant’s request, introduce and review all relevant exhibits and evidence, report staff ’s recommendation, and present any testimony in support of staff’s recommendation. Staff shall have a maximum of 30 minutes to make their full presentation, including opening statement and all direct presentation by witnesses, but excluding any cross-examination or questions from the Commission or a Board member. 2. The Appellant, if applicable, (or his/her representative or counsel) shall present evidence and testimony in support of the application. Appellant shall have a maximum of 30 minutes to make its full presentation, including opening statement and all direct presentation by witnesses, but excluding any cross-examination or questions from the Commission or a Board member. 3. Any Party Intervenor (or his/her representative or counsel) shall present evidence and testimony in support of or opposed to the application. A Party Intervenor shall have a maximum of 30 minutes to make his/her full presentation, including opening statement and all direct presentation by witnesses, but excluding any cross-examination or questions from the Commission or a Board Member. 4. The Applicant (or his/her representative or counsel) shall present evidence and testimony in support of the application. Applicant shall have a maximum of 30 minutes to make his/her full presentation, including opening statement and all direct presentation by witnesses, but excluding any cross-examination or questions from the Commission or a Board member. 5. Any other persons present who wish to submit relevant information to the City Commission or Board shall speak next for a maximum of three minutes each (excluding any cross-examination or questions from the Commission or a Board member). Members of the public will be permitted to present their non-expert opinions, but the Commission or board will be expressly advised that public sentiment is not relevant to the decision, which must be based only upon competent and substantial evidence. 6. The Appellant will be permitted to make final comments, if any (maximum of five minutes). 7. The Applicant will be permitted to make final comments, if any (maximum of five minutes). 8. The Party Intervenor will be permitted to make final comments, if any (maximum of five minutes). 9. The City’s staff will make final comments, if any (maximum of five minutes). 10. At the discretion of the Presiding Officer, the Applicant may be permitted to respond to the final Party Intervenor and staff comments and recommendations (maximum of three minutes). G. The City Attorney or legal advisor will advise the City Commission or Board as to the City of Hollywood Page 12 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 applicable law and the factual findings that must be made to approve or deny the application. H. The City Commission or Board will conduct open deliberation of the application. The Presiding Officer shall have the discretion to reopen the proceeding for additional testimony or argument by the parties when an outcome substantially different than either the granting or denial of the application is being considered. After deliberations, a vote shall be taken to approve, approve with conditions or deny the application. VII. Examination by Commissioners and City Attorney or Legal Advisor. Commissioners, Board members and the City Attorney or Legal Advisor may ask questions of persons presenting testimony or evidence at any time during the proceedings until commencement of deliberation. VIII. Cross-Examination of Witnesses. After each witness testifies, the City staff representative, the Applicant’s representative, Appellant’s representative, and/or the Party Intervenor’s representative shall be permitted to question the witness, but such cross -examination shall be limited to matters about which the witness testified and shall be limited to five minutes per side . Members of the public will not be permitted to cross-examine witnesses. Cross-examination shall be permitted only as would be permitted in a Florida court of law. IX. Rules of Evidence. A. All evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs shall be admissible, whether or not such evidence would be admissible in a court of law in Florida. Irrelevant, immaterial, harassing, defamatory or unduly repetitive evidence shall be excluded. B. Hearsay evidence may be used for the purposes of supplementing or explaining other evidence, but it shall not be sufficient by itself to support a finding unless it would be admissible over objection in a civil action. C. Documentary evidence may be presented in the form of a copy or the original. Upon request, parties shall be given an opportunity to compare the copy with the original. X. Statements of Counsel. Statements of counsel, or any non-attorney representative, shall only be considered as argument and not testimony unless counsel or the representative is sworn in and the testimony if based on actual personal knowledge of the matters which are the subject of the statements. XI. Continuances and Deferrals. The City Commission or Board shall consider requests for continuances made by City staff, the Applicant, the Appellant or a Party Intervenor and may grant continuances in its sole discretion. If, in the opinion of the City Commission or Board, any testimony or documentary evidence or information presented at the hearing justifies allowing additional research or review in order to properly determine the issue presented, then the City Commission or Board may continue the matter to a time certain to allow for such research or review. City of Hollywood Page 13 Regular City Commission Meeting Meeting Agenda - Final September 2, 2020 XII. Transcription of hearing. A. The City Clerk or staff liaison shall preserve the official transcript of the hearing through tape recording and/or video recording. B. The Applicant, Appellant or Party Intervenor may arrange, at its own expense, for a court reporter to transcribe the hearing. C. The Applicant, Appellant or Party Intervenor may request that all or a part of the transcript of a hearing be transcribed into verbatim, written form. In such case, the Applicant, Appellant or Party Intervenor requesting the transcript shall be responsible for the cost of production of the transcription and the transcription shall become the official transcript. XIII. Maintenance of Evidence and Other Documents. The Office of the City Clerk or staff liaison shall retain all of the evidence and documents presented at the hearing unless any such evidence is too large to be stored by the City Clerk or staff liaison. In that event, such evidence will be stored in the Community Planning and Development Department. XIV. False Testimony. Any willful false swearing on the part of any witness or person giving evidence before the Commission or Board as to any material fact in the proceedings shall be deemed to be perjury and shall be punished in the manner prescribed by law for such offense. XV. Failure of Applicant to Appear. If the Applicant, the Appellant or Party Intervenor or their representative fails to appear at the time fixed for the hearing, and such absence is not excused by the Commission or Board, the Commission or Board may proceed to hear the evidence and render a decision thereon in absentia. XVI. Subpoena Power. The Applicant, the Appellant or Party Intervenor or City’s staff shall be entitled to compel the attendance of witnesses through the use of subpoenas. All such subpoenas shall be issued by the City Clerk at the request of the Applicant, Appellant or City ’s staff. R-2016-334, 11/2/2016 City of Hollywood Page 14