Regular City Commission Meeting
Regular MeetingHollywood, FL · November 4, 2020
Minutes
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Meeting Minutes
Wednesday, November 4, 2020
1:00 PM
Commission Chambers Room 219
Regular City Commission Meeting
CITY COMMISSION
Josh Levy, Mayor
Kevin Biederman, Vice Mayor - District 5
Caryl Shuham, Commissioner - District 1
Peter Hernandez, Commissioner - District 2
Traci Callari, Commissioner - District 3
Richard Blattner, Commissioner - District 4
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Minutes November 4, 2020
. The Regular City Commission Meeting of the City of Hollywood, Florida, was called to
order by Mayor Levy on Wednesday, November 4, 2020 at 1:08 PM in the City
Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida.
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
Note: City Commission members had no objections to Commissioner
Sherwood and Mayor Levy attending virtually due to COVID-19 concerns.
Present: Commissioner Caryl Shuham, Commissioner Peter Hernandez,
Commissioner Traci Callari, Commissioner Richard Blattner, Vice
Mayor Kevin D. Biederman, Commissioner Linda Sherwood and
Mayor Josh Levy
CONSENT AGENDA
Approval of the Consent Agenda
ACTION: A motion was made by Commissioner Callari, seconded
by Commissioner Hernandez, to approve the Consent Agenda.
The motion passed unanimously. (7-0)
6. R-2020-283 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving The Regular City Commission Meeting Minutes Of July 1,
2020.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
7. R-2020-284 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving The Regular City Commission Meeting Minutes Of August 26,
2020.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
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Regular City Commission Meeting Meeting Minutes November 4, 2020
9. R-2020-286 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Certify And
File A Right Of Way Maintenance Map Dedicating And Vesting All
Rights, Title, Easement And Appurtenances Of That Portion Of The
Constructed Washington Street In The City In Accordance With Section
95.361(3), Of The Florida Statutes.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
11. R-2020-288 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
Hollywood Home Program Agreement With Liberia Economic And
Social Development, Inc. For The Construction Of A Single Family Home
In The Liberia Neighborhood; Authorizing The Appropriate City Officials
To Execute A Community Housing Development Organization
Certification.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
12. R-2020-289 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
Grant Participation And Reimbursement Agreement With Brightline
Trains Florida, LLC., For Construction Of Supplemental Safety
Improvements At Selected Railroad Crossings In The City.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
13. R-2020-290 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Blanket Purchase
Agreement (“BPA”) Along With An Addendum To The Terms And
Conditions Of The BPA To OMB, LLC, For The Remaining Duration Of
The 50/50 Shared Cost Sidewalk Program And Implementation In The
Amount Of $199,375.95 Based Upon Section 38.41(C)(9) Of The
Procurement Code (Best Interest).
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
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14. R-2020-291 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Issuance Of A Blanket Purchase Order With The
Broward Sheriff’s Office For The Purchase Of Medical Supplies, Fire
Equipment And Janitorial Supplies In The Estimated Amount Of
$160,000.00.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
17. R-2020-294 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
The Information Sharing Access Agreement With Department Of
Homeland Security/Federal Emergency Management Agency Federal
Insurance Mitigation Administration For Access To Certain National
Flood Insurance Program Documentation And Data.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
18. R-2020-295 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Issue A
Blanket Purchase Agreement to Lhoist North America of Alabama, LLC.
For Rice Size Quicklime, In An Estimated Annual Amount Of
$506,000.00, Based Upon The City of Tamarac’s Cooperative Bid
20-21B In Accordance With Section 38.47 of City’s Procurement Code
(Cooperative Purchase).
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Commissioner Hernandez, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
19. R-2020-296 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving The Modifications To The Public Improvement Plan Of The
“Hillcrest Country Club North” And “Hillcrest Country Club South” Plats.
The City Attorney explained waiving the quasi-judicial procedures and
Mayor Levy questioned if there were any objections to waiving them .
There were no objections, and the quasi-judicial procedures were
waived.
Azita Behmardi, City Engineer, explained the intent of the resolution and
proposed project.
Discussion ensued among staff and members of the Commission.
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Dennis Mele, Attorney for the Applicant, responded to questions raised
by the Commission.
Extensive discussion ensued among staff and members of the
Commission.
Dr. Wazir Ishmael, City Manager, provided additional information.
Commissioner Callari left the meeting at 1:39 PM and returned at 1:43
PM.
Extensive discussion ensued among staff and members of the
Commission.
ACTION: Motion was made by Commissioner Hernandez, which
was seconded by Commissioner Callari, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
5. R-2020-282 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Amending The Fiscal Year 2021 Operating Budgets Of Various Funds
As Adopted And Approved By Resolution R-2020-232; Amending the
Fiscal Year 2021 Capital Improvement Plan.
The City Clerk read comments submitted from Thomas Clapp, 840
Johnson Street.
Commissioner Callari left the meeting at 1:57 PM and returned at 2:00
PM.
Dr. Wazir Ishmael, City Manager, and Adam Reichbach, Assistant City
Manager for Finance and Administration, responded to questions raised
by the public.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Shuham, which was
seconded by Commissioner Callari, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
8. R-2020-285 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Ranking Architecture Firms To Provide Architectural And Engineering
Consulting Services For The Dowdy Sports Field And Former Armory
Renovation Project, A General Obligation Bond Project; Authorizing The
Appropriate City Officials To Negotiate An Agreement With Synalovski
Romanik Saye, LLC., The Highest Ranked Firm, For Consideration By
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The City Commission At A Later Date.
Discussion ensued among members of the Commission.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Commissioner Shuham, to adopt the Resolution. On
a voice vote the motion passed unanimously. (7-0)
10. R-2020-287 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
First Amendment To The Coronavirus Relief Funds Sub-Grantee
Agreement With Hope South Florida, Inc. To Provide Re-Housing And
Eviction Prevention Assistance Utilizing Broward County Coronavirus
Relief Funds By Increasing The Funding Amount From $300,000.00 To
$1,237,623.11.
Discussion ensued among members of the Commission.
Anthony Grisby, Community Development Division Manager, explained
the intent of the resolution.
Dr. Wazir Ishmael, City Manager, provided additional information.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Commissioner Hernandez, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
15. R-2020-292 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue a Purchase Order For
The Purchase Of 88 Dell Laptops, Docking Stations And Monitors
Quoted From Dell Marketing, Inc. Utilizing WSCA-NASPO Contract #
43211500-WSCA-15-ACS, For An Estimated Amount Of $114,622.00
And In Accordance With Section 38.41(C)(5) Of The Code Of
Ordinances (Piggyback).
Discussion ensued among members of the Commission.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Commissioner Hernandez, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
16. R-2020-293 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Ranking Professional Engineering Firms To Provide Professional
Engineering Services Related To Design And Construction
Administration Services For Hollywood Beach Utility Improvements;
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Authorizing The Appropriate City Officials To Negotiate An Agreement
With Tetra Tech, Inc., The Highest Ranked Firm, For Consideration By
The City Commission At A Later Date.
Discussion ensued among members of the Commission.
ACTION: Motion was made by Commissioner Shuham, which was
seconded by Commissioner Hernandez, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
20. R-2020-297 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Appointing Three Members To The Emerald Hills Safety Enhancement
Board Of Supervisors.
The City Clerk read comments submitted from the following individuals:
1. Robert Posner, 4731 N 33rd Court
2. Alan Greenbaum, 3340 N 46th Avenue
ACTION: Motion was made by Commissioner Blattner, which was
seconded by Commissioner Callari, to adopt the Resolution
apponting Andrew Cagnetta, Adam Greenbaum and Robert
Posner. On a voice vote the motion passed unanimously. (7-0)
21. R-2020-298 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Apply For
And If Awarded, Accept The Broward Metropolitan Planning
Organization’s Complete Streets And Other Localized Initiatives
Program Grant Award, In An Amount Not To Exceed $6,000,000.00, To
Implement Transportation Projects Relating To Bicycle Facilities, Filling
In Sidewalk Networks, Pedestrian Level Lighting, Drainage And Other
Pedestrian Safety Improvements Specifically For The Following Areas:
1) Sidewalk Construction Infill In Area Bordered By State Road 7, North
64 Avenue, Hollywood Boulevard, And Johnson Street, And 2) Tyler
Street From Young Circle To North 21 Avenue, And If Successfully
Awarded Committing Matching Funds Estimated At 25% Of Total Costs
For Each Project, Together With The Applicable Operating And
Maintenance Costs Once The Projects Are Completed; Further
Authorizing The Appropriate City Officials To Execute All Applicable
Program Documents And Agreement(s); Acknowledging That The
Projects Will Be Delivered As A Local Agency Program Project.
Commissioner Hernandez left the meeting at 2:17 PM and returned at
2:19 PM.
ACTION: Motion was made by Vice Mayor Biederman, which was
seconded by Commissioner Callari, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
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23. R-2020-300 A Resolution of the City Commission of the City of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Issue A
Blanket Purchase Agreement To Carmeuse Lime & Stone, Inc. For High
Calcium Granular Quicklime Lime, In An Estimated Annual Amount Of
$1,614,994.50, Based Upon The City Of Tamarac’s Cooperative Bid
20-21B In Accordance With Section 38.47 Of Hollywood’s Procurement
Code (Cooperative Purchase).
ACTION: Motion was made by Vice Mayor Biederman, which was
seconded by Commissioner Shuham, to adopt the Resolution. On
a voice vote the motion passed unanimously. (7-0)
22. R-2020-299 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Removing Board Member Sean Atkinson From The Parks, Recreation
And Cultural Arts Advisory Board.
The City Clerk read comments submitted from Claire Garrett, 3148 Calle
Largo Drive.
The following individuals expressed personal opinions/concerns:
1. Thomas Lander, 3186 Roosevelt Street
2. Sean Atkinson, 1106 N 31 Avenue
Discussion ensued among members of the Commission.
Commissioner Callari left the meeting at 2:34 PM and returned at 2:35
PM.
David Vasquez, Interim Director of Parks, Recreation and Cultural Arts,
provided additional information.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Blattner, which was
seconded by Vice Mayor Biederman, to suspend Sean Atkinson
from the Parks, Recreation and Cultural Arts Board for six months
effective immediately.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Callari to amend the
motion to remove Sean Atkinson from the Board. The motion
failed for lack of a second.
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Douglas Gonzales, City Attorney, provided additional information.
ACTION: Motion was made by Commissioner Shuham to amend
the motion to remove the 10th whereas clause in the resolution.
The motion failed for lack of a second.
Dr. Wazir Ishmael, City Manager, provided additional information.
Extensive discussion ensued among staff and members of the
Commission.
Chris O'Brien, Police Chief, responded to concerns raised by the
Commission.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Commissioner Shuham, to amend the motion to
remove the trespass language. On a voice vote the motion passed
4-3. Commissioner Hernandez, Commissioner Callari and Vice
Mayor Biederman were opposed.
Discussion ensued among staff and members of the Commission.
ACTION: On voice vote the amended motion to suspend Sean
Atkinson from the Parks, Recreational and Cultural Arts Board for
six months and to remove the trespass language passed 6-1.
Commissioner Hernandez was opposed.
24. Commissioner Blattner, District 4
Mayor Levy
Commissioner Blattner wished Mayor Levy a speedy recovery.
25. Vice Mayor Biederman, District 5
Canal Flooding
Vice Mayor Biederman spoke about all the rain recently and apologized
to residents that live along the Turnpike canal between Taft Street and
Sheridan Street for the flooding. He stated that the Turnpike Authority is
pumping out the canal now and he will find out why it had backed up.
Election
Vice Mayor Biederman congratulated all the winners from yesterdays ’
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elections.
Traffic Study
Vice Mayor Biederman questioned what was the timeline for the Walnut
Creek traffic study as this could provide an idea for the Hillcrest traffic
study timeline.
Birthdays
Vice Mayor Biederman wished a Happy Birthday to his daughter and
wife.
26. Commissioner Sherwood, District 6
Election
Commissioner Sherwood thanked everyone for voting for her.
Early Voting
Commissioner Sherwood stated she wants to work with the City in
regards to issues during early voting. She explained each candidate
should only be able to have a certain amount of political signs, as there
were too many signs everywhere, along with people on megaphones .
Commissioner Sherwood stated the police were called on a regular
basis because people were threatened with assault.
Commissioner Blattner left the meeting at 3:23 PM.
27. Commissioner Shuham, District 1
Early Voting
Commissioner Shuham stated she also agrees that staff take a look at
what can be done to resolve some of the early voting issues.
Election
Commissioner Shuham stated that today is painful for the loss of
Commissioner Hernandez and Commissioner Blattner who will be
missed, and she congratulated Commissioner Sherwood.
Commissioner Blattner returned to the meeting at 3:28 PM.
West Lake Village
Commissioner Shuham stated that West Lake Village has a private HOA
and they decided to do a massive tree removal, which does not require
City approval. Due to such removal, the City received complaints and
staff has been working with the contractor and there has been a
cessation of the tree removal. Nonetheless, Commissioner Shuham
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Regular City Commission Meeting Meeting Minutes November 4, 2020
wants staff to verify that the HOA is following all necessary protocols for
the removal of trees by an association.
Veterans Day
Commissioner Shuham complimented City staff on the Veterans Day
event; the City will be providing a complimentary meal for our Veterans,
who must register with the City.
Pizza Rustica
Commissioner Shuham mentioned that the City is losing a major
restaurant, Pizza Rustica, due to their closing. She thanked them for their
constant support and comradery with the City and the community.
28. Commissioner Hernandez, District 2
Johnson Street Sidewalk
Commissioner Hernandez requested if staff can prioritize the sidewalks
on Johnson Street, in front of the Sunset Golf Course, as they are in need
of repair. Vice Mayor Biederman and Commissioner Callari supported
this request.
Election
Commissioner Hernandez stated he was disappointed with the results of
the election, but he works for the residents of the City, and he will
continue to be involved.
29. Commissioner Callari, District 3
Early Voting
Commissioner Callari stated the biggest challenge of the election was
the lack of knowledge residents had on Amendments, especially
Broward County Amendment 2. She stated that from what she heard, the
residents really did not understand the question. In the future,
Commissioner Callari suggested the City provide an education
campaign on ballot amendments in order to facilitate more education
and a better understanding for the residents.
District Item
Commissioner Callari requested support for future items that affect one
particular district, that the district commissioner be able to speak first
since that commissioner would have the residents' input on the matter .
There was no support from other members of the Commission.
Ocala Police Chief
Commissioner Callari stated that the Police Chief of Ocala passed away
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and he was a great family friend.
Election
Commissioner Callari stated that this country is very divided with this
election. She recently spoke to a resident that was full of hate and anger,
but after an hour of communicating, listening and being kind, they were
able to find a common ground. Commissioner Callari stated that it is
okay to disagree, but being able to communicate, listen and being kind is
where we make the difference.
Commission Transition
Commissioner Callari wished Commissioner Blattner and
Commissioner Hernandez well in their future endeavors.
30. Mayor Levy
Commission Transition
Mayor Levy thanked Commissioner Hernandez and Commissioner
Blattner for their service to the City.
31. City Attorney
Commission Transition
Douglas Gonzales, City Attorney, thanked Commissioner Hernandez and
Commissioner Blattner for working with him.
Ms. Alvarez
Douglas Gonzales, City Attorney, requested authorization for when, if
needed, to take legal actions against Ms. Alvarez.
ACTION: A motion was made by Commissioner Hernandez,
seconded by Vice Mayor Biederman, to give the City Attorney
authorization to take, if needed, legal action against Ms. Alverez.
On a voice vote the motion passed unanimously (7-0).
32. City Manager
Commission Transition
Dr. Wazir Ishmael, City Manager, stated a lot has been said today
regarding the election results, he will provide his comments at the
November 18th meeting.
CARES Act Funding
Dr. Wazir Ishmael, City Manager, explained the CARES Act funding is
available for Hollywood small businesses which will be administered by
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Regular City Commission Meeting Meeting Minutes November 4, 2020
the Broward County Office of Economic and Small Business
Development.
Free Meals for Veterans
Dr. Wazir Ishmael, City Manager, stated November 11, 2020 is Veterans
Day and the City will be providing a complimentary meal for our
Veterans, who must register with the City.
Hurricane Season
Dr. Wazir Ishmael, City Manager, stated as we approach the end of
Hurricane Season, the City is offering a severe weather spotting course
which begins November 9, 2020.
Mayor Levy commented on Hurricane Eta coming in our direction and
everyone needs to keep vigilant. Dr. Wazir Ishmael, City Manager,
stated that Hurricane Eta is projected to become a Tropical Storm as it
moves closer to Florida.
33. The meeting adjourned at 3:49 PM.
______________________________
Patricia A. Cerny, MMC
City Clerk
Hollywood, Florida
Approved on:
_________________________
City of Hollywood Page 12
Agenda
Regular City Commission Meeting
Wednesday, November 4, 2020
1:00 PM
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Commission Chambers Room 219
CITY COMMISSION
Josh Levy, Mayor
Kevin Biederman, Vice Mayor - District 5
Caryl Shuham, Commissioner - District 1
Peter Hernandez, Commissioner - District 2
Traci Callari, Commissioner - District 3
Richard Blattner, Commissioner - District 4
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
MEETING AND PUBLIC COMMENT PROCEDURE
The City of Hollywood, Florida will be conducting a Regular City Commission meeting at 1:00 PM on
Wednesday, November 4, 2020 in Room 219.
Due to limited public access to Hollywood City Hall, 2600 Hollywood Blvd, Room 219, because of the
risk to public health, the City is offering a number of options for members of the public to view and
participate in the meeting.
View Meeting Agenda:
• The November 4th Agenda will be posted on the City’s website at the following location:
https://hollywoodfl.legistar.com/Calendar.aspx
• The Agenda will be available on the City’s website by the end of the business day on Thursday,
October 29th.
Watch the Meeting:
• City’s website: https://www.hollywoodfl.org/WatchMeeting
• Comcast Channel 78
• ATT U-Verse Channel 99
There are two options for the public to provide comments on Agenda Items:
• Submit comments via an online fillable form to be read into the record during the meetings; or
• Register online to provide in-person comments during the meeting (capacity limits and social
distancing requirements apply)
• Use the following link to register your in-person attendance or to submit a public comment:
https://www.hollywoodfl.org/FormCenter/City-Clerk-12/Regular-City-Commission-Meeting-Public-C -
201
Submitted comments are limited to a 400 word maximum. Both submitted comments and registrations
to participate in the meeting in-person must be received by 6:00 PM on Tuesday, prior to the City
Commission Meeting.
Due to capacity limitations and social distancing requirements, in-person participation requires:
• Completion of online advance registration
• Facial covering at all times when inside City Hall
• Temperature check upon entering City Hall
Staff will direct the public to the designated seating area where they will be able to listen to the meeting .
Once the meeting begins and maximum indoor capacity is reached, no other members of the public
will be allowed in the designated seating area. The City Clerk will call out the names of those wishing
to address the City Commission in-person, at which time they will enter the Commission Chambers
and address the Commission members. When finished, speakers should exit City Hall. In-person
participants commenting on multiple items may return to the designated seating area and wait for their
name to be called again.
For additional information regarding the Regular City Commission Meeting, please contact Patricia A .
Cerny, City Clerk, at 954-921-3211 or via email at pcerny@hollywoodfl.org
City of Hollywood Page 2
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
NOTES
The Consent Agenda is comprised of items prepared by various offices and departments in the
City. These items are routine and/or non-controversial in nature, and may be voted upon by the
Commission in one motion as listed below.
The regular agenda consists of items that must be discussed or that could be considered
controversial, and are voted upon by the Commission individually.
Agenda items not scheduled for a specific time may be considered at any time during the
meeting, at the Commission’s discretion. However, time certain items will not be considered by
the Commission earlier than the time listed for those items, although those items may be taken
up at a later time.
The following items on this agenda are time certain items.
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
CONSENT AGENDA
(Items # 5-18)
If a citizen wishes to comment on a specific item, he/she should submit a comment card to the
City Clerk before the Commission approves the consent agenda.
OFFICE OF BUDGET & PERFORMANCE MANAGEMENT
5. R-2020-282 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Amending The Fiscal Year 2021 Operating Budgets Of
Various Funds As Adopted And Approved By Resolution R-2020-232;
Amending the Fiscal Year 2021 Capital Improvement Plan.
Attachments: Reso-Budget Amendment.docx
Exhibits 1- 5.pdf
Strategic Plan Focus Area: Financial Management & Administration
OFFICE OF THE CITY CLERK
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Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
6. R-2020-283 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving The Regular City Commission Meeting Minutes Of
July 1, 2020.
Attachments: Reso - Min - Regular - 7.1.20.docx
July 1 2020 minutes.pdf
Hernandez conflict July 1 2020.pdf
Biederman conflict July 1 2020.pdf
Shuham conflict July 1 2020.pdf
Strategic Plan Focus Area: Communications & Civic Engagement
7. R-2020-284 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving The Regular City Commission Meeting Minutes Of
August 26, 2020.
Attachments: Reso - Min - Regular - 8.26.20.docx
August 26 2020 minutes.pdf
Biederman conflict August 26 2020 item 34.pdf
Biederman conflict August 26 2020 item 35.pdf
Strategic Plan Focus Area: Communications & Civic Engagement
DEPARTMENT OF DESIGN & CONSTRUCTION MANAGEMENT
8. R-2020-285 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Ranking Architecture Firms To Provide Architectural And
Engineering Consulting Services For The Dowdy Sports Field And
Former Armory Renovation Project, A General Obligation Bond Project;
Authorizing The Appropriate City Officials To Negotiate An Agreement
With Synalovski Romanik Saye, LLC., The Highest Ranked Firm, For
Consideration By The City Commission At A Later Date.
Attachments: RESO - Dowdy Sports Field and Former Armory Renovation Ranking REV 10-19.docx
Attachment 1 RFQ-4635-20-DCM.pdf
RFQ_4635_20_DCM Synalovski.pdf
RFQ–4635-20-DCM SMA.pdf
RFQ-4635-20-DCMBermello.pdf
Final Score Combined Summary Dowdy Park.pdf
Committee Members Individual Initial Screening Score Sheets.pdf
Committee Members Oral Presentation Score Sheets.pdf
TermSheetRankingFirmsNegotiateContractArchitecturalServicesDowdyandArmoryaglater.doc
Strategic Plan Focus Area: Infrastructure & Facilities
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Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
9. R-2020-286 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Certify And File A Right Of Way Maintenance Map Dedicating And
Vesting All Rights, Title, Easement And Appurtenances Of That Portion
Of The Constructed Washington Street In The City In Accordance With
Section 95.361(3), Of The Florida Statutes.
Attachments: RESO - Washington Street- Approval of Right of Way Map.doc
Exhibit A-Maintenance_Map_Washington_ST.pdf
Florida Statute Statutes 95-361.pdf
1963 Aerial Photography.pdf
Strategic Plan Focus Area: Infrastructure & Facilities
COMMUNITY DEVELOPMENT DIVISION
10. R-2020-287 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A First Amendment To The Coronavirus Relief Funds
Sub-Grantee Agreement With Hope South Florida, Inc. To Provide
Re-Housing And Eviction Prevention Assistance Utilizing Broward
County Coronavirus Relief Funds By Increasing The Funding Amount
From $300,000.00 To $1,237,623.11.
Attachments: Resolution First Amendment Hope So. FL-Cares Act Funding
Rev. Agreement First Amendment Hope So.FL-Cares Act Funding.DOC
Reso and HOPE Agreement for County CRF R-2020-248.pdf
TermSheetFIRSTAMENDHOPESOUTHBROWARDCOUNTYCARESACTADDITIONALFUNDING
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
11. R-2020-288 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A Hollywood Home Program Agreement With Liberia
Economic And Social Development, Inc. For The Construction Of A
Single Family Home In The Liberia Neighborhood; Authorizing The
Appropriate City Officials To Execute A Community Housing
Development Organization Certification.
Attachments: LES CHDO Resolution
CHDO Agreement Rev.docx
LES CHDO Certification
TermSheet-LESCHDOSINGLEFAMILY2020.DOC
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
ENGINEERING, TRANSPORTATION & MOBILITY DIVISION
City of Hollywood Page 5
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
12. R-2020-289 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A Grant Participation And Reimbursement Agreement With
Brightline Trains Florida, LLC., For Construction Of Supplemental
Safety Improvements At Selected Railroad Crossings In The City.
Attachments: Bright Line Resolution
CRSI Grant Agreement
TermSheet-BrightlineGrantParticipationReimbursementAg.doc
Strategic Plan Focus Area: Infrastructure & Facilities
13. R-2020-290 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Blanket
Purchase Agreement (“BPA”) Along With An Addendum To The Terms
And Conditions Of The BPA To OMB, LLC, For The Remaining
Duration Of The 50/50 Shared Cost Sidewalk Program And
Implementation In The Amount Of $199,375.95 Based Upon Section
38.41(C)(9) Of The Procurement Code (Best Interest).
Attachments: Resolution
Blanket Purchase Agreement
Contract Addendum BPO - OBM LLC
Exhibit A - Schedule of Values
R-2019-113
Requires 5/7 Vote
Strategic Plan Focus Area: Infrastructure & Facilities
DEPARTMENT OF FIRE RESCUE & BEACH SAFETY
14. R-2020-291 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Issuance Of A Blanket Purchase Order With
The Broward Sheriff’s Office For The Purchase Of Medical Supplies,
Fire Equipment And Janitorial Supplies In The Estimated Amount Of
$160,000.00.
Attachments: BSO Blanket Reso
BPO - PA600095 DRAFT (Broward Sheriff's Office - Fire Rescue Medical Supplies .._
Signed BPO Memo and letter PA600095 - BSO Fire Rescue Medical Supplies
Term Sheet (Best Interest)PrescriptionMeds BSO
Strategic Plan Focus Area: Public Safety
City of Hollywood Page 6
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
DEPARTMENT OF INFORMATION TECHNOLOGY
15. R-2020-292 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue a Purchase
Order For The Purchase Of 88 Dell Laptops, Docking Stations And
Monitors Quoted From Dell Marketing, Inc. Utilizing WSCA-NASPO
Contract # 43211500-WSCA-15-ACS, For An Estimated Amount Of
$114,622.00 And In Accordance With Section 38.41(C)(5) Of The
Code Of Ordinances (Piggyback).
Attachments: Reso-Dell-88Laptops.docx
PO_300000006748571_PFY-2100376_0.pdf
florida-participating-addendum.pdf
Dell Piggyback.docx
US_QUOTE_3000069122532.1.pdf
terdelllaptops
Strategic Plan Focus Area: Resilience & Sustainability
DEPARTMENT OF PUBLIC UTILITIES
16. R-2020-293 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Ranking Professional Engineering Firms To Provide
Professional Engineering Services Related To Design And
Construction Administration Services For Hollywood Beach Utility
Improvements; Authorizing The Appropriate City Officials To Negotiate
An Agreement With Tetra Tech, Inc., The Highest Ranked Firm, For
Consideration By The City Commission At A Later Date.
Attachments: 01 Resolution - Hollywood Beach Utility Improvements.docx
02 RFQ Final Ranking Results – Hollywood Beach Utility Improvements.pdf
03 Tetra Tech, Inc. RFQ – Hollywood Beach Utility Improvements.pdf
04 Kimley Horn and Associates, Inc. RFQ – Hollywood Beach Utility Improvements.pdf
05 Craven Thompson & Associates, Inc. RFQ – Hollywood Beach Utility Improvements.pdf
06 Chen Moore and Associates, Inc. RFQ – Hollywood Beach Utility Improvements.pdf
07 Gannett Fleming, Inc. RFQ - Hollywood Beach Utility Improvements.pdf
08 Keith & Associates, Inc. RFQ - Hollywood Beach Utility Improvements.pdf
09 M&J Engineering P.C. RFQ - Hollywood Beach Utility Improvements.pdf
10 Miller Legg & Associates, Inc. RFQ - Hollywood Beach Utility Improvements.pdf
11 BCC Engineering, LLC RFQ - Hollywood Beach Utiltity Improvements.pdf
12 Exhibit A Project Area Map – Hollywood Beach Utility Improvements.pdf
TermTermSheetRankingFirmsNegotiateContractHollywoodBeachUtilityImprovementProject.doc
Strategic Plan Focus Area: Infrastructure & Facilities
City of Hollywood Page 7
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
17. R-2020-294 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute The Information Sharing Access Agreement With Department
Of Homeland Security/Federal Emergency Management Agency
Federal Insurance Mitigation Administration For Access To Certain
National Flood Insurance Program Documentation And Data.
Attachments: 01 Resolution - Information Sharing Access Agreement.DOCX
02 Agreement - Information Sharing Access Agreement.pdf
TermSheetFEMAInformationSharingAccessAgreement.doc
Strategic Plan Focus Area: Infrastructure & Facilities
18. R-2020-295 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Issue A Blanket Purchase Agreement to Lhoist North America of
Alabama, LLC. For Rice Size Quicklime, In An Estimated Annual
Amount Of $506,000.00, Based Upon The City of Tamarac’s
Cooperative Bid 20-21B In Accordance With Section 38.47 of City’s
Procurement Code (Cooperative Purchase).
Attachments: 01 Resolution - Lhoist North America of Alabama LLC (Cooperative Purchase).doc
02 Draft BPA_300000006758576_PA600301_0 Lhoist North America of Alabama LLC.pdf
03 Co-op Agreement between City Tamarac and Lhoist North America of Alabama LLC.pdf
04 COI - Lhoist North America of Alabama LLC.pdf
TermSheetBPALHOISTRICESIZEQUICKLIMECOOP.DOC
Strategic Plan Focus Area: Infrastructure & Facilities
City of Hollywood Page 8
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
QUASI-JUDICIAL ITEM(S)
19. R-2020-296 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving The Modifications To The Public Improvement Plan
Of The “Hillcrest Country Club North” And “Hillcrest Country Club South”
Plats.
Attachments: Hillcrest Resolution.doc
Exhibit C .pdf
R-2016-139.pdf
R-2019-109.pdf
Strategic Plan Focus Area: Infrastructure & Facilities
REGULAR AGENDA
20. R-2020-297 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Appointing Three Members To The Emerald Hills Safety
Enhancement Board Of Supervisors.
Attachments: Res Appt Emerald Hills Board.doc
board grid.doc
2020 Emerald Hills Applicatons.pdf
Office of the City Clerk
Strategic Plan Focus Area: Infrastructure & Facilities
21. R-2020-298 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Apply For And If Awarded, Accept The Broward Metropolitan Planning
Organization’s Complete Streets And Other Localized Initiatives
Program Grant Award, In An Amount Not To Exceed $6,000,000.00, To
Implement Transportation Projects Relating To Bicycle Facilities, Filling
In Sidewalk Networks, Pedestrian Level Lighting, Drainage And Other
Pedestrian Safety Improvements Specifically For The Following Areas:
1) Sidewalk Construction Infill In Area Bordered By State Road 7, North
64 Avenue, Hollywood Boulevard, And Johnson Street, And 2) Tyler
Street From Young Circle To North 21 Avenue, And If Successfully
Awarded Committing Matching Funds Estimated At 25% Of Total
Costs For Each Project, Together With The Applicable Operating And
Maintenance Costs Once The Projects Are Completed; Further
Authorizing The Appropriate City Officials To Execute All Applicable
Program Documents And Agreement(s); Acknowledging That The
Projects Will Be Delivered As A Local Agency Program Project.
Attachments: CSLIP Resolution 2020 cycle
Engineering, Transportation & Mobility Division
Strategic Plan Focus Area: Infrastructure & Facilities
City of Hollywood Page 9
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
22. R-2020-299 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Removing Board Member Sean Atkinson From The Parks,
Recreation And Cultural Arts Advisory Board.
Attachments: Reso - PRCA Advisory Board member removal-redline (Denise Manos).docx
Department of Parks, Recreation & Cultural Arts
Strategic Plan Focus Area: Communications & Civic Engagement
23. R-2020-300 A Resolution of the City Commission of the City of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Issue A
Blanket Purchase Agreement To Carmeuse Lime & Stone, Inc. For
High Calcium Granular Quicklime Lime, In An Estimated Annual
Amount Of $1,614,994.50, Based Upon The City Of Tamarac’s
Cooperative Bid 20-21B In Accordance With Section 38.47 Of
Hollywood’s Procurement Code (Cooperative Purchase).
Attachments: 01 Resolution - Carmeuse Lime & Stone, Inc (Cooperative Purchase).doc
02 Draft BPA_300000006758576_PA600299_0.pdf
03 Co-Op Agreement between City of Tamarac and Carmeuse Lime & Stone, Inc.pdf
04 Certificate of Insurance (COI) - Carmeuse Lime Stone Inc.pdf
TermSheetBPACARMEUSEHIGHCALCIUMGRANULARQUICKLIMECOOP.DOC
Department of Public Utilities
Strategic Plan Focus Area: Infrastructure & Facilities
COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY
MANAGER
24. Commissioner Blattner, District 4
25. Vice Mayor Biederman, District 5
26. Commissioner Sherwood, District 6
27. Commissioner Shuham, District 1
28. Commissioner Hernandez, District 2
29. Commissioner Callari, District 3
30. Mayor Levy
31. City Attorney
32. City Manager
33. ADJOURNMENT
City of Hollywood Page 10
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
Any person who wishes to speak must first complete a comment card from the City Clerk. Comment
cards must be returned to the City Clerk within the first five minutes after the start of the agenda item .
After being recognized, approach the podium, give your name and address, identify your client or
clients (if applicable). A citizen's time is not transferable to any other person.
Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City
Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM.
Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on
any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances.
Any person wishing to appeal any decision made by this Commission with respect to any matter
considered at such meeting or hearing will need a record of the proceedings, and for such purposes
may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is made.
Two or more members of the same city board, commission, or committee, who are not of this
Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable
action may later be taken by their board, commission or committee.
Persons with disabilities who require reasonable accommodations to participate in City programs
and/or services may call the Office of the City Manager five business days in advance at 954-921-3201
(voice). If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD).
Disclosure of Real Estate Interests and Business Relationships - When an agenda item involves the
use or development of land, each member of the City Commission, City Manager, Assistant City
Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City
department/office shall disclose orally, at the time the City Commission begins to discuss the item, or
in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined
below) that such City official or employee or any relative of such City official or employee has in land
located within 300 feet of the land that is the subject of the item. When an agenda item involves an
invitation for bids, request for proposals, request for qualifications, request for letters of interest, or
other competitive solicitation, each member of the City Commission, City Manager, Assistant City
Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City
department/office shall disclose orally, at the time the City Commission begins to discuss the item, or
in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that
such City official or employee or any relative of such City official or employee has with any business
entity that has submitted a response to the competitive solicitation. “Significant interest” means
ownership of more than five percent of the value of the land.
Persons attending meetings shall remain seated at all times unless called upon to speak, will not call
out comments during the meeting or make inappropriate hand or facial gestures.
Please silence all cell phones prior to entering the meeting.
City of Hollywood Page 11
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
QUASI-JUDICIAL HEARING PROCEDURES
AND RULES FOR EX-PARTE COMMUNICATIONS
I. Scope and Applicability. These procedures shall apply to all quasi -judicial hearings held by the
City Commission or by any Board or Committee (hereinafter referred to as “Boards”) which holds
quasi-judicial hearings. The City Attorney shall determine which matters are quasi -judicial in
nature and shall direct the City Clerk or Board liaison to designate specially such matters on the
agenda.
II. Proceedings. Mayor, Vice Mayor or other presiding officer (hereafter, the "Presiding Officer")
shall conduct the proceedings and maintain order. The City Attorney or legal advisor shall
represent the City Commission or Board, rule on all evidentiary and procedural issues and
objections, and advise the City Commission or Board as to the applicable law and necessary
factual findings. Hearings shall be conducted informally, but with decorum. Formal rules of
procedure shall not apply except as set forth herein; however, fundamental due process shall be
accorded.
III. Unauthorized Communications. In all quasi-judicial hearings, all rulings must be based only
upon the evidence presented at the hearing. In accordance with Section 286.0115(1), Florida
Statutes, ex parte communications with City Commissioners or Board members in quasi -judicial
matters is permissible and the adherence to the following procedures shall remove the
presumption of prejudice arising from ex parte communications with City Commissioners or
Board members:
1. The substance of any ex parte communication with a City Commissioner or Board member
which relates to a quasi-judicial action pending before the Commission or Board is not
presumed prejudicial to the action if the subject of the communication and the identity of the
person, group, or entity with whom the communication took place is disclosed and made a part of
the record before the final action on the matter.
2. A City Commissioner or Board member may read a written communication from any
person. However, a written communication that relates to a quasi-judicial action pending before
the Commission or Board shall not be presumed prejudicial to the action, and such written
communication shall be made a part of the record before final action on the matter.
3. City Commissioners or Board members may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before them. Such activities
shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or
expert opinion is made a part of the record before final action on the matter.
4. Disclosure made pursuant to subparagraphs 1, 2 and 3 must be made before or during the
public meeting at which a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex parte communication are give a reasonable opportunity to
refute or respond to the communication.
IV. Witnesses and Supporting Materials. At least eight City business days before a
City of Hollywood Page 12
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
quasi-judicial hearing.
A. Staff shall prepare a report, recommendation and supporting materials, a copy of which
shall be available to the applicant, appellant and to the public at the City Clerk ’s Office. Included
in the supporting materials will be copies of all exhibits and documents upon which staff ’s
recommendation is based.
B. The Applicant and the Appellant, if applicable, shall submit a detailed outline of the
argument in support of their application, copies of all exhibits which will be presented at hearing
and the names and addresses of all witnesses who will be called to testify in support of the
application (including resumes for any witness the party intends to qualify as an expert).
C. The eight City business day deadline is necessary to ensure the Commission or Board
members are given sufficient opportunity to review the written submissions prior to the hearing,
and shall be strictly observed. Should the eight City business day deadline be missed by either
staff or the Applicant, the item may be continued at the discretion of the City Commission or
Board to the next available agenda.
V. Party Intervenors.
The City Attorney may allow a person to intervene as a Party Intervenor if they meet the following
requirements:
A. The person must have an interest in the application, which is different than the public at
large.
B. At least three days prior to the hearing, the person shall submit a written request to intervene
including: a detailed outline of their interest in the application and argument in favor or against it,
copies of all exhibits which will be presented at the hearing and the names and addresses of all
witnesses who will be called to testify on their behalf (including resumes for any witness the
person intends to qualify as an expert).
VI. Conduct of Hearing.
A. The Presiding Officer shall call the proceeding to order and announce that the hearing has
begun.
B. The Presiding Officer, City Attorney or legal advisor shall inquire whether all parties,
members of the public and Commission or Board members agree to waiving the quasi -judicial
hearing.
C. When the quasi-judicial hearing is not waived, the City Attorney, legal advisor or Presiding
Officer shall explain the rules concerning procedure, testimony, and admission of evidence.
D. When the quasi-judicial hearing is not waived, the City Clerk or staff liaison shall swear in all
witnesses who are to testify at the hearing.
City of Hollywood Page 13
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
E. The order of proof shall be as follows:
1. A representative of the City’s staff (or outside counsel) shall briefly describe the Applicant’s
request, introduce and review all relevant exhibits and evidence, report staff ’s recommendation,
and present any testimony in support of staff’s recommendation. Staff shall have a maximum of
30 minutes to make their full presentation, including opening statement and all direct presentation
by witnesses, but excluding any cross-examination or questions from the Commission or a Board
member.
2. The Appellant, if applicable, (or his/her representative or counsel) shall present evidence
and testimony in support of the application. Appellant shall have a maximum of 30 minutes to
make its full presentation, including opening statement and all direct presentation by witnesses,
but excluding any cross-examination or questions from the Commission or a Board member.
3. Any Party Intervenor (or his/her representative or counsel) shall present evidence and
testimony in support of or opposed to the application. A Party Intervenor shall have a maximum
of 30 minutes to make his/her full presentation, including opening statement and all direct
presentation by witnesses, but excluding any cross-examination or questions from the
Commission or a Board Member.
4. The Applicant (or his/her representative or counsel) shall present evidence and testimony in
support of the application. Applicant shall have a maximum of 30 minutes to make his/her full
presentation, including opening statement and all direct presentation by witnesses, but excluding
any cross-examination or questions from the Commission or a Board member.
5. Any other persons present who wish to submit relevant information to the City Commission
or Board shall speak next for a maximum of three minutes each (excluding any cross-examination
or questions from the Commission or a Board member). Members of the public will be permitted
to present their non-expert opinions, but the Commission or board will be expressly advised that
public sentiment is not relevant to the decision, which must be based only upon competent and
substantial evidence.
6. The Appellant will be permitted to make final comments, if any (maximum of five minutes).
7. The Applicant will be permitted to make final comments, if any (maximum of five minutes).
8. The Party Intervenor will be permitted to make final comments, if any (maximum of five
minutes).
9. The City’s staff will make final comments, if any (maximum of five minutes).
10. At the discretion of the Presiding Officer, the Applicant may be permitted to respond to
the final Party Intervenor and staff comments and recommendations (maximum of three minutes).
G. The City Attorney or legal advisor will advise the City Commission or Board as to the
City of Hollywood Page 14
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
applicable law and the factual findings that must be made to approve or deny the application.
H. The City Commission or Board will conduct open deliberation of the application. The
Presiding Officer shall have the discretion to reopen the proceeding for additional testimony or
argument by the parties when an outcome substantially different than either the granting or denial
of the application is being considered. After deliberations, a vote shall be taken to approve,
approve with conditions or deny the application.
VII. Examination by Commissioners and City Attorney or Legal Advisor. Commissioners, Board
members and the City Attorney or Legal Advisor may ask questions of persons presenting
testimony or evidence at any time during the proceedings until commencement of deliberation.
VIII. Cross-Examination of Witnesses. After each witness testifies, the City staff representative,
the Applicant’s representative, Appellant’s representative, and/or the Party Intervenor’s
representative shall be permitted to question the witness, but such cross -examination shall be
limited to matters about which the witness testified and shall be limited to five minutes per side .
Members of the public will not be permitted to cross-examine witnesses. Cross-examination shall
be permitted only as would be permitted in a Florida court of law.
IX. Rules of Evidence.
A. All evidence of a type commonly relied upon by reasonably prudent persons in the conduct
of their affairs shall be admissible, whether or not such evidence would be admissible in a court
of law in Florida. Irrelevant, immaterial, harassing, defamatory or unduly repetitive evidence shall
be excluded.
B. Hearsay evidence may be used for the purposes of supplementing or explaining other
evidence, but it shall not be sufficient by itself to support a finding unless it would be admissible
over objection in a civil action.
C. Documentary evidence may be presented in the form of a copy or the original. Upon
request, parties shall be given an opportunity to compare the copy with the original.
X. Statements of Counsel. Statements of counsel, or any non-attorney representative, shall only
be considered as argument and not testimony unless counsel or the representative is sworn in
and the testimony if based on actual personal knowledge of the matters which are the subject of
the statements.
XI. Continuances and Deferrals. The City Commission or Board shall consider requests for
continuances made by City staff, the Applicant, the Appellant or a Party Intervenor and may grant
continuances in its sole discretion. If, in the opinion of the City Commission or Board, any
testimony or documentary evidence or information presented at the hearing justifies allowing
additional research or review in order to properly determine the issue presented, then the City
Commission or Board may continue the matter to a time certain to allow for such research or
review.
City of Hollywood Page 15
Regular City Commission Meeting Meeting Agenda - Final November 4, 2020
XII. Transcription of hearing.
A. The City Clerk or staff liaison shall preserve the official transcript of the hearing through tape
recording and/or video recording.
B. The Applicant, Appellant or Party Intervenor may arrange, at its own expense, for a court
reporter to transcribe the hearing.
C. The Applicant, Appellant or Party Intervenor may request that all or a part of the transcript of
a hearing be transcribed into verbatim, written form. In such case, the Applicant, Appellant or
Party Intervenor requesting the transcript shall be responsible for the cost of production of the
transcription and the transcription shall become the official transcript.
XIII. Maintenance of Evidence and Other Documents. The Office of the City Clerk or staff liaison
shall retain all of the evidence and documents presented at the hearing unless any such evidence
is too large to be stored by the City Clerk or staff liaison. In that event, such evidence will be
stored in the Community Planning and Development Department.
XIV. False Testimony. Any willful false swearing on the part of any witness or person giving
evidence before the Commission or Board as to any material fact in the proceedings shall be
deemed to be perjury and shall be punished in the manner prescribed by law for such offense.
XV. Failure of Applicant to Appear. If the Applicant, the Appellant or Party Intervenor or their
representative fails to appear at the time fixed for the hearing, and such absence is not excused
by the Commission or Board, the Commission or Board may proceed to hear the evidence and
render a decision thereon in absentia.
XVI. Subpoena Power. The Applicant, the Appellant or Party Intervenor or City’s staff shall be
entitled to compel the attendance of witnesses through the use of subpoenas. All such
subpoenas shall be issued by the City Clerk at the request of the Applicant, Appellant or City ’s
staff.
R-2016-334, 11/2/2016
City of Hollywood Page 16
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