Regular City Commission Meeting
Regular MeetingHollywood, FL · May 19, 2021
Minutes
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Meeting Minutes
Wednesday, May 19, 2021
1:00 PM
Commission Chambers Room 219
Regular City Commission Meeting
CITY COMMISSION
Josh Levy, Mayor
Linda Sherwood, Vice Mayor - District 6
Caryl Shuham, Commissioner - District 1
Linda Hill Anderson, Commissioner - District 2
Traci Callari, Commissioner - District 3
Adam Gruber, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Minutes May 19, 2021
. The Regular City Commission Meeting of the City of Hollywood, Florida, was called to
order by Mayor Levy on Wednesday, May 19, 2021 at 1:10 PM in the City Commission
Room, Room 219, 2600 Hollywood Blvd., Hollywood, Florida.
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
Present: Commissioner Caryl Shuham, Commissioner Linda Anderson,
Commissioner Traci Callari, Commissioner Adam Gruber,
Commissioner Kevin D. Biederman, Vice Mayor Linda Sherwood and
Mayor Josh Levy
CONSENT AGENDA
Approval of the Consent Agenda
ACTION: A motion was made by Vice Mayor Sherwood, seconded
by Commissioner Shuham, to adopt the Consent Agenda. The
motion passed unanimously. (7-0)
5. R-2021-103 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute The 2021
Amendment To The Interlocal Agreement With Broward County
Regarding Additional Local Option Gas Tax On Motor Fuel, And The
2021 Amendment To The Interlocal Agreement With Broward County
Regarding Additional Local Option Gas Tax On Motor Fuel For Transit.
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
6. R-2021-104 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute A Blanket
Purchase Agreement With Original Impressions To Provide Presort Mail
& Fulfillment Services, Including Daily And Bulk Mail Services, In An
Estimated Annual Amount Of $131,759.00.
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ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
10. R-2021-108 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
First Amendment To The Agreement With Hope South Florida, Inc. To
Revise The Scope Of Services.
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
11. R-2021-109 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute An
Agreement With Ecosistema Urbano LLC. To Provide An Update To The
City’s Comprehensive Plan For Phase I In The Lump Sum Amount Of
$170,000.00; Amending The Fiscal Year 2021 Operating Budget.
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
12. R-2021-110 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute An Agreement
With Public Trust Advisors, LLC To Provide Investment Management
Services In An Estimated Total Amount Of $450,000.00 Over A Three
Year Period; Amending the Fiscal Year 2021 Operating Budget.
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
14. R-2021-112 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Purchase Order
With Bliss Products And Services, Inc. For The Purchase And Installation
Of Playground Equipment, Safety Surfacing And Shade System At Cathy
And Bob Anderson Park, A General Obligation Bond Project, In The
Amount Of $281,099.00 Based Upon The School District Of Manatee
County’s Bid No. MCSD No.21-0053-MR In Accordance With Section
38.41(C)(5) Of The Code Of Ordinances. (Piggyback)
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
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15. R-2021-113 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Purchase Order
With Musco Lighting, Inc. For The Purchase And Installation Of A New
LED Lighting System At Dowdy Field, A General Obligation Bond
Project, In The Amount Of $205,000.00 Based Upon Clay County’s Bid
No. 18/19-2 In Accordance With Section 38.41(C)(5) Of The Code Of
Ordinances (Piggyback).
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Callari and adopted on the Consent
Agenda. The motion passed unanimously. (7-0)
16. R-2021-114 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue An Authorization To
Proceed With Craven Thompson And Associates, Inc. For Surveying
And Engineering Services For Stan Goldman Park In The Amount Of
$160,230.00.
ACTION: This Resolution was moved by Vice Mayor Sherwood,
seconded by Commissioner Shuham and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
16A. P-2021-37A Proclamation in recognition of Alan Fallik, Deputy City Attorney.
Mayor Levy read the proclamation in recognition of Alan Fallik, Deputy
City Attorney, who will be retiring on May 27, 2021.
Alan Fallik, Deputy City Attorney, accepted the proclamation and thanked
Douglas Gonzales, City Attorney, and the City Commission for the
recognition.
17. P-2021-30 A Proclamation in Recognition Of Safe Boating Week, May 22 - 28,
2021.
Mayor Levy read the proclamation in recognition of Safe Boating Week,
May 22-28, 2021.
Lt. Raymond Milne, Coast Guard, accepted the proclamation and
thanked the Commission for the recognition and encouraged all
residents to practice safe boating.
18. P-2021-31 A Proclamation In Recognition Of Mental Health Awareness Month, May
19, 2021.
Commissioner Gruber read the proclamation in recognition of Mental
Health Awareness Month, May 19, 2021.
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Jennifer Luciani, National Alliance of Mental Health, accepted the
proclamation and thanked the Commission for the recognition.
19. P-2021-32 A Proclamation in Recognition of Historic Preservation Month May 2021.
Vice Mayor Sherwood read the proclamation in recognition of Historic
Preservation Month May 2021.
Terry Cantrell, Historic Preservation Board Member, accepted the
proclamation and thanked the Commission for the recognition.
20. P-2021-33 Presentation by Leslie Del Monte, Planning Manager, In Honor Of The
2021 Historic Preservation Award Recipients.
Leslie Del Monte, Planning Manager, introduced Terry Cantrell, Historic
Preservation Board Member.
Terry Cantrell, Historic Preservation Board Member, presented the
Historic Preservation person of the year award to Clive Taylor.
Clive Taylor accepted the award and thanked the Commission for the
recognition.
Steve Toth and Terry Cantrell, Historic Preservation Board Members,
read the commendation which resulted in various property owners being
award for their work.
21. P-2021-34 A Proclamation In Recognition Of Haitian American Heritage Month, May
2021.
Commissioner Biederman read the proclamation in recognition of
Haitian American Heritage Month, May 2021.
Deandrea Moise, Planning Administrator, accepted the proclamation
and thanked the Commission for the recognition.
22. P-2021-35 A Proclamation In Recognition Of Asian American and Pacific Islander
Heritage Month, May 2021.
Commissioner Anderson read the proclamation in recognition of Asian
American and Pacific Islander Heritage Month, May 2021.
Feng Jiang, Public Utilities, accepted the proclamation and thanked the
Commission for the recognition.
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Commissioner Sherwood left the meeting at 2:12 PM.
23. PO-2021-05 An Ordinance Of The City Of Hollywood, Florida, Approving The
Application Of The 5% Flexibility Rule (Residential To Commercial) To
Approximately One Acre For The Property Located At 831 N. Highland
Drive (3500 Building), Pursuant To The City Of Hollywood’s
Comprehensive Plan And Policy 13.01.10 Of The Broward County Land
Use Plan; Amending The City’s Land Use Map To Reflect The Change In
Land Use Designation. (17-DFPSV-12)
The Mayor announced the ordinance was advertised in conformance with
Florida Statutes and City Codes. The public hearing was opened, and
the City Clerk read the comment submitted from Bob Glickman, 3111 N
Ocean Drive, who expressed personal opinions/concerns. There being
no one further who wished to speak, the public hearing was declared
closed.
Discussion ensued among members of the Commission.
Dr. Wazir Ishmael, City Manager, provided additional information.
The City Clerk read the ordinance title on second and final reading.
ACTION: Motion was made by Commissioner Anderson, which
was seconded by Commissioner Biederman, to adopt on second
and final reading the Ordinance. The motion on roll call vote
carried:
Aye: Commissioner Shuham
Commissioner Anderson
Commissioner Callari
Commissioner Gruber
Commissioner Biederman
Mayor Levy
Absent: Vice Mayor Sherwood
Enactment No: O-2021-08
24. P-2021-36 Presentation By Leslie Del Monte, Planning Manager, Regarding The
Historic Preservation Efforts Within The City.
Leslie Del Monte, Planning Manager, provided a presentation regarding
the Historic Preservation efforts within the City.
Vice Mayor Sherwood returned to the meeting at 2:18 PM.
Discussion ensued among staff and members of the Commission.
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Commissioner Anderson left the meeting at 2:51 PM and returned at
2:52 PM.
25. P-2021-37 Presentation By Ricky Engle, Director Of Parks, Recreation And Cultural
Arts, Regarding Final Report Of The Marketing And Positioning Study Of
The ArtsPark By HVS Convention, Sports & Entertainment Facilities
Consulting.
Ricky Engle, Director of Parks, Recreation and Cultural Arts, introduced
George Court, HVS.
Mayor Levy passed the gavel to Vice Mayor Sherwood and left the
meeting at 3:02 PM, he returned at 3:03 PM.
Jorge Cotte, HVS, provided a presentation on the final report of the
marketing and positioning study of the ArtsPark.
Discussion ensued among staff and members of the Commission.
Jose Cortes, Director of Design and Construction Management,
provided additional information.
Discussion ensued among staff, Mr. Cotte and members of the
Commission.
Commissioner Biederman left the meeting at 3:40 PM and returned at
3:41 PM.
Vice Mayor Sherwood left the meeting at 3:42 PM and returned at 3:48
PM.
26. R-2021-115 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving The “Andy’s Land” Plat, Being In The City Of Hollywood,
Broward County, Florida, And Generally Located At The Southeast
Corner Of State Road 7 And Orange Drive Adjacent To The South
Florida Water Management District C-11/South Fork New River Canal.
The City Attorney explained waiving the quasi-judicial procedures and
Mayor Levy questioned if there were any objections to waiving them .
There were no objections, and the quasi-judicial procedures were
waived.
Azita Behmardi, City Engineer, explained the intent of the resolution.
Debbie Orshefsky, Attorney for the Applicant, provided a presentation of
the proposed project.
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ACTION: Motion was made by Vice Mayor Sherwood, which was
seconded by Commissioner Gruber, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
27. R-2021-116 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Amending The One Year Action Plans For Federal Program Years
2013/2014, 2014/2015, 2015/2016, 2016/2017, 2017/2018 And
2020/2021 To Re-Allocate $389,496.52 Of Community Development
Block Grant Funds And $669,926.75 Of Home Investment Partnerships
Act Funds; Amending The Fiscal Year 2021 Adopted Operating Budget
For The Special Programs Fund.
Anthony Grisby, Community Development Manager, explained the intent
of the resolution.
Discussion ensued among staff and members of the Commission.
George Keller, Deputy City Manager, responded to concerns raised by
the Commission.
The Mayor opened the public hearing; there being no one who wished to
speak, the public hearing was declared closed.
ACTION: Motion was made by Vice Mayor Sherwood, which was
seconded by Commissioner Callari, to adopt the Resolution with
an amendment to use some of the funds for homeless. On a voice
vote the motion passed unanimously. (7-0)
7. R-2021-105 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
Phase I Pre-Construction Services Agreement With Moss And
Associates, LLC. For Construction Management At Risk Services
Related To The New Police Headquarters, A General Obligation Bond
Project, In An Amount Not To Exceed $165,288.00.
Commissioner Shuham declared a voting conflict, as an attorney she
represents Moss and Associates.
Commissioner Shuham left the meeting at 4:17 PM.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Commissioner Biederman, to adopt the Resolution.
On a voice vote the motion passed 6-0. Commissioner Shuham
declared a voting conflict.
8. R-2021-106 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
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Approving And Authorizing The Appropriate City Officials To Execute A
Professional Services Agreement With RMGA, Inc., d/b/a Richard
Mandell Golf Architecture, For Golf Course Architecture Consulting
Services For The Hollywood Beach Golf Course and Clubhouse Project,
A General Obligation Bond Project, In An Amount Not To Exceed
$356,205.00.
Commissioner Shuham returned to the meeting at 4:18 PM.
Discussion ensued among members of the Commission.
Jose Cortes, Director of Design and Construction Management,
responded to questions raised by the Commission.
Discussion ensued among staff and members of the Commission.
Vivek Galav, Public Utilities Director, provided additional information.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Shuham, which was
seconded by Vice Mayor Sherwood, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
9. R-2021-107 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute A
Professional Services Agreement With Bermello Ajamil & Partners, Inc.
For Architectural/Engineering Consulting Services For The Hollywood
Beach Golf Course and Clubhouse Project, A General Obligation Bond
Project, In An Amount Not To Exceed $780,325.00.
ACTION: Motion was made by Commissioner Shuham, which was
seconded by Vice Mayor Sherwood, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
13. R-2021-111 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute An
Agreement With The Highest Ranked Bidder, Juniper Landscaping Of
Florida, LLC For Athletic Field Maintenance In An Amount Not To
Exceed $400,000.00.
Richard Weiner, AFSCME 2473 Attorney, expressed personal
opinions/concerns.
Discussion ensued among members of the Commission.
George Keller, Deputy City Manager, responded to concerns raised.
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Discussion ensued among staff and members of the Commission.
Douglas Gonzales, City Attorney, responded to concerns raised by the
Commission.
ACTION: Motion was made by Commissioner Biederman, which
was seconded by Commissioner Callari, to adopt Resolution with
an amendment to have a performance clause in the contract. On a
voice vote the motion passed 6-1. Commissioner Anderson was
opposed.
29. Commissioner Biederman, District 5
Salute to the Fallen
Commissioner Biederman stated there will be a “Salute to the Fallen”
event on May 31st at the Boulevard Heights Community Center. The
Elks Club and American Legion members will be providing music and
food for this event. The Elks Club also dropped off hats for the City
Commission as well as cookies for everyone.
30. Vice Mayor Sherwood, District 6
Building Permits
Vice Mayor Sherwood stated that she has received many complaints
with regards to residential permits as the process is taking a long time
for the City to issue the permits.
Shiv Newaldass, Director of Development Services, stated there are
changes being made to the permit application to include property owner
information. This will allow property owners to be made aware of every
step in the permit process for their particular permit application.
Memorial Day
Vice Mayor Sherwood wished everyone a wonderful Memorial Day
weekend.
31. Commissioner Shuham, District 1
ArtsPark Event
Commissioner Shuham stated the New World Symphony will be at
ArtsPark this Saturday night at 8:30 PM, hope everyone will attend.
Plastic Free Ordinance
Commissioner Shuham stated there is a problem with businesses on the
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barrier island not complying with the plastic free ordinance.
Commissioner Shuham stated Elaine Franklin, Sustainability
Coordinator, will be making a presentation to the Hollywood Beach
Business Association on July 22, 2021 regarding compliant materials.
The City needs to educate and enforce the barrier island plastic
ordinance. She suggested having a business workshop with anyone
interested in compliant materials, and maybe do something in
conjunction with the Chamber of Commerce.
Planned Developments
Commissioner Shuham stated there have been some proposed text
amendments for planned developments which came before the Planning
& Development Board. Residents were concerned that they did not have
an opportunity to be educated on the proposals. City staff has set up
several meetings for residents, a virtual meeting will be on Monday, May
24th at 6:00 PM to address these concerns.
32. Commissioner Anderson, District 2
Attucks Pool
Commissioner Anderson stated Attucks Pool will be open for the
summer, however, she does not like the current schedule of Monday
through Thursday from 4:00 PM to 8:00 PM. Commissioner Anderson
stated she would like Commission support to add a Saturday from 10:00
AM to 8:00 PM to the schedule. In addition, to have a side entrance
made available so residents do not have to go through the school to get
to the pool.
Commissioner Shuham, Commissioner Gruber, Vice Mayor Sherwood
and Mayor Levy supported the request.
Clean-Up Day
Commissioner Anderson stated there will be a clean-up day on 20th
Avenue and Garfield Street on Saturday, May 22nd. Commissioner
Anderson stated she also received complaints about the railroad track
needing to be cleaned up.
Operation Paintbrush
Commissioner Anderson announced that on Saturday is Operation
Paintbrush and the City will be giving out paint at 1600 Park Road from
9:00 AM to 12:00 PM.
33. Commissioner Callari, District 3
Apology
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Commissioner Callari apologized for not being at the meeting in person,
and thanked everyone for allowing her to participate via Zoom.
Seminole Gaming Compact
Commissioner Callari mentioned her visit to Tallahassee regarding the
Seminole Gaming Compact, but will leave the details for Mayor Levy to
provide.
Stan Goldman Park
Commissioner Callari stated there are homeless encampments and
other issues at Stan Goldman Park. City staff is working on various
solutions, but most solutions involve funding. She stated she reached out
to MacArthur High School horticulture center to have a volunteer class
project with the City at the park.
Mayor Levy and Vice Mayor Sherwood supported the request.
Youth Ambassador Program
Commissioner Callari stated three graduating Youth Ambassadors are
coming at 5:00 PM for Citizens Comments to be recognized, receive
their sashes and certificates of completion, along with their award of
$1,000.00 for their two year committment.
34. Commissioner Gruber, District 4
Flooding
Commissioner Gruber stated the rain over the last few weeks has
brought forward concerns about having short term flooding solutions. One
of the main areas is the Preserve in Emerald Hills and some pockets in
Driftwood that are really bad. He asked for an update on what is planned
for a short term solution.
Lighting
Commissioner Gruber asked Gus Zambrano, Assistant City Manager for
Sustainable Development, about the installation of LED lights in Emerald
Hills and what the timeline is, so this information can be made available
to the residents. Commissioner Gruber stated at Casper Court and
Keyser Avenue the trees are blocking the lights and need to be trimmed,
he questioned who is responsible for trimming trees.
Dr. Wazir Ishmael, City Manager, stated it depends on the locations of
who is responsible for trimming the trees.
Mayor Levy requested Pete Bieniek, Director of Public Works, provide
information about the process and schedules of the tree trimming.
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Pete Bieniek, Director of Public Works, explained the City trims trees for
safety issues and informs residents if they need to trim their trees.
35. Mayor Levy
Loud Noise
Mayor Levy states there is loud music on the beach between Nicks Bar
and the Bandshell, which violates the City’s noise ordinance. The owners
need to be informed of the noise ordinance.
Boggs Field and Dowdy Field
Mayor Levy stated residents want to use City fields such as Boggs Field
and Dowdy Field but the fields are closed to residents. Mayor Levy
requested Commission support to allow public access for residents to
these fields and not just for groups that are renting these fields .
Commissioner Gruber agreed.
Mayor Levy requested Commission support to have staff contact
Broward Public Schools to see what other fields are available for public
use, what the opportunities are for discussion.
Commissioner Gruber and Vice Mayor Sherwood supported this
request.
Seminole Gaming Compact
Mayor Levy provided an update on the Seminole Gaming Compact and
how there were provisions that altered the local shares of all the cities
surrounding the Seminole Indian Reservation. Specifically, it altered the
City of Hollywood’s shares from 55% to 35% and increased the Town of
Davie from 10% to 30%, at Hollywood’s expense. Clearly this hurts the
City of Hollywood, as the City surrounds the Indian Reservation by 78%.
Mayor Levy stated he, the City Manager and Commissioner Callari
immediately went to work to educate everyone on what the factors were .
The end result was that the City was able to alter the bill language to
reduce the Town of Davie’s share to 22.5% and increase the City of
Hollywood’s share to 42.5%.
36. City Attorney
Executive Session
Douglas Gonzales, City Attorney, announced pursuant to Florida Statute
286.011 (8)(a), a virtual executive session would be held on Wednesday,
June 9, 2021 at 1:30 PM. regarding Christopher Jones v. City of
Hollywood litigation. Attending the session will be the Mayor,
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Commissioners, City Manager, City Attorney and Chief Litigation
Counsel John Wien.
Elks Club
Douglas Gonzales, City Attorney, stated the hats received from the Elks
Club are of de minimis value and do not need to be reported.
37. City Manager
Granicus Host Compliance
Dr. Wazir Ishmael, City Manager, stated that the City is working with
Granicus in order to capture all of the short term or vacation rentals that
are active in the City to make sure they are in compliance.
ArtsPark Event
Dr. Wazir Ishmael, City Manager, announced this week’s movie at the
ArtsPark is “Jurassic World Animal Kingdom” will be playing on Friday
night at 8:00 PM.
Covid 19 Pandemic & Vaccines
Dr. Wazir Ishmael, City Manager, stated that the COVID 19 pandemic is
not over, but things are getting better. The Florida Department of Health
in partnership with Broward County Public Schools is providing the
second round of free vaccination to students, staff and families for ages
starting 12 years old with the intention of getting as many people
vaccinated as possible beginning May 25th. Reminder Broward County
will be closing TY Park for vaccinations after Saturday, May 22, 2021.
Annual Flushing
Dr. Wazir Ishmael, City Manager, stated the Department of Public
Utilities is doing their annual flushing program by adding additional
chlorine in the line. The flushing helps rid the water pipelines of any
sediments, flushing may temporarily cause cloudy water, which should
clear in a few hours.
Retirement
Dr. Wazir Ishmael, City Manager, thanked Alan Fallik, Deputy City
Attorney, for his service to the City. He wished him well on his retirement
and stated that he will be missed.
28. CITIZENS’ COMMENTS
The following individuals expressed personal opinions/concerns:
1. Danielle Miller, Hollywood Youth Ambassador Member
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2. Caitlyn Morales, Hollywood Youth Ambassador Member
3. Jeremy Acaba, Hollywood Youth Ambassador Member
The City Clerk read the comments submitted from the following who
expressed personal opinions/concerns:
1. Shaun Tillotson, 2110 N 41 Avenue
2. Cat Uden, 1120 Lyontree Street
3. Bob Glickman, 3111 N Ocean Drive
38. The meeting adjourned at 5:37 PM.
______________________________
Patricia A. Cerny, MMC
City Clerk
Hollywood, Florida
Approved on:
_________________________
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Agenda
Regular City Commission Meeting
Wednesday, May 19, 2021
1:00 PM
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Commission Chambers Room 219
CITY COMMISSION
Josh Levy, Mayor
Linda Sherwood, Vice Mayor - District 6
Caryl Shuham, Commissioner - District 1
Linda Hill Anderson, Commissioner - District 2
Traci Callari, Commissioner - District 3
Adam Gruber, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
MEETING AND PUBLIC COMMENT PROCEDURE
The City of Hollywood, Florida will be conducting a Regular City Commission meeting at 1:00 PM
on Wednesday, May 19, 2021 in Room 219. Due to limited public access to Hollywood City Hall,
2600 Hollywood Blvd, Room 219, because of the risk to public health, the City is offering a
number of options for members of the public to view and participate in the meeting.
View Meeting Agenda:
The May 19th agenda will be posted on the City’s website at the following location:
https://hollywoodfl.legistar.com/Calendar.aspx and available by the end of the business day on
Thursday, May 13th.
Watch the Meeting:
• City’s website: https://www.hollywoodfl.org/WatchMeeting
• Comcast Channel 78
• ATT U-Verse Channel 99
There are two options for the public to provide comments on Agenda Items:
• Submit comments via an online fillable form to be read into the record during the meetings; or
• Register online to provide in-person comments during the meeting (capacity limits and social
distancing requirements apply). Use the following link to register your in -person attendance or to
submit a public comment: https://www.hollywoodfl.org/FormCenter/City-Clerk -
12/2Regular-City-Commission-Meeting-Public--236 or visit the City’s website homepage at
https://www.hollywoodfl.org under City News
The opportunity for public comments is available on all agenda items to be voted on by the
Commission and under Citizen Comments. The opportunity for public comments is not available
on Proclamations and Presentations. Submitted comments are limited to a 400 word maximum.
Both submitted comments and registrations to participate in the meeting in -person must be
received by 6:00 PM on Tuesday, prior to the City Commission Meeting. Due to capacity
limitations and social distancing requirements, in-person participation requires:
• Completion of online advance registration
• Facial covering at all times when inside City Hall
• Temperature check upon entering City Hall
Staff will direct the public to the designated seating area where they will be able to listen to the
meeting. Once the meeting begins and maximum indoor capacity is reached, no other members
of the public will be allowed in the designated seating area. The City Clerk will call out the names
of those wishing to address the City Commission in-person, at which time they will enter the
Commission Chambers and address the Commission members. When finished, speakers
should exit City Hall. In-person participants commenting on multiple items may return to the
designated seating area and wait for their name to be called again.
For additional information regarding the Regular City Commission Meeting, please contact
Patricia A. Cerny, City Clerk, at 954-921-3211 or via email at pcerny@hollywoodfl.org.
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Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
NOTES
The Consent Agenda is comprised of items prepared by various offices and departments in the
City. These items are routine and/or non-controversial in nature, and may be voted upon by the
Commission in one motion as listed below.
The regular agenda consists of items that must be discussed or that could be considered
controversial, and are voted upon by the Commission individually.
Agenda items not scheduled for a specific time may be considered at any time during the
meeting, at the Commission’s discretion. However, time certain items will not be considered by
the Commission earlier than the time listed for those items, although those items may be taken
up at a later time.
The following items on this agenda are time certain items.
1:00 PM - Items - 17 - 22
1:15 PM - Item - 23
1:30 PM - Item - 24
1:45 PM - Item - 25
5:00 PM - Item - 28
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
CONSENT AGENDA
(Items # 5 - 16)
If a citizen wishes to comment on a specific item, he/she should submit a comment card to the
City Clerk before the Commission approves the consent agenda.
City of Hollywood Page 3
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
OFFICE OF BUDGET AND PERFORMANCE MANAGEMENT
5. R-2021-103 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute The
2021 Amendment To The Interlocal Agreement With Broward County
Regarding Additional Local Option Gas Tax On Motor Fuel, And The
2021 Amendment To The Interlocal Agreement With Broward County
Regarding Additional Local Option Gas Tax On Motor Fuel For Transit.
Attachments: Gas Tax Reso.docx
Exhibit 1 - Amendment Three-Cent - Hollywood.pdf
Exhibit 2 - Transit Tax Amendment Hollywood.pdf
2021 Gas Tax Term Sheet.doc
Strategic Plan Focus Area: Financial Management & Administration
OFFICE OF THE CITY CLERK
6. R-2021-104 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute A
Blanket Purchase Agreement With Original Impressions To Provide
Presort Mail & Fulfillment Services, Including Daily And Bulk Mail
Services, In An Estimated Annual Amount Of $131,759.00.
Attachments: 2021 Mailing Services Resolution-Original Impressions.docx
Original Impressions bid submittal.pdf
Original Impressions Draft BPO.pdf
Solicition Request Form.pdf
termailservices
Strategic Plan Focus Area: Financial Management & Administration
DEPARTMENT OF DESIGN & CONSTRUCTION MANAGEMENT
7. R-2021-105 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A Phase I Pre-Construction Services Agreement With Moss
And Associates, LLC. For Construction Management At Risk Services
Related To The New Police Headquarters, A General Obligation Bond
Project, In An Amount Not To Exceed $165,288.00.
Attachments: Resolution to Award CMAR for New Police HQ.DOC
Exhibit A Moss CMARPhaseIPreConstruction Agreement.pdf
Fee Schedule - Moss CMAR Phase I.pdf
Certificates of Insurance.pdf
R-2021-031 Ranking - Executed.pdf
TermSheetMossAssociatesCMARPhase1PDHeadquarters.doc
GOB Project
Strategic Plan Focus Area: Infrastructure & Facilities
City of Hollywood Page 4
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
8. R-2021-106 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A Professional Services Agreement With RMGA, Inc., d/b/a
Richard Mandell Golf Architecture, For Golf Course Architecture
Consulting Services For The Hollywood Beach Golf Course and
Clubhouse Project, A General Obligation Bond Project, In An Amount
Not To Exceed $356,205.00.
Attachments: RESO - Richard Mandell GCA Agreement.doc
HBGC Contract for Consulting_Professional Services Richard Mandell.D0C (....docx
HBGC RMGA Proposal FINAL.pdf
COI - RMGA .pdf
RMGA Workers Comp Exemption Letter.pdf
R-2021-022 Ranking Approval.pdf
TermSheetRMGAtHBGCGolfArchitectProfSvcAg.doc
GOB Project
Strategic Plan Focus Area: Infrastructure & Facilities
9. R-2021-107 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A Professional Services Agreement With Bermello Ajamil &
Partners, Inc. For Architectural/Engineering Consulting Services For
The Hollywood Beach Golf Course and Clubhouse Project, A General
Obligation Bond Project, In An Amount Not To Exceed $780,325.00.
Attachments: Resolution - Bermello Design ContractHBGC.doc
Exhibit A - BA Proposal & Rate Schedule.pdf
Professional Services Agreement - HBGC- BA (FINAL).doc .pdf
Certificate of Insurance.pdf
R-2021-021 - Ranking Approval .pdf
TermSheetContractArchitecturalEngineeringServicesHBGCBermello.doc
GOB Project
Strategic Plan Focus Area: Infrastructure & Facilities
COMMUNITY DEVELOPMENT DIVISION
10. R-2021-108 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute A First Amendment To The Agreement With Hope South
Florida, Inc. To Revise The Scope Of Services.
Attachments: RESO HSF Emerg Services 2021REVD2.DOC
First Amendment HSF EmergServ ExhibitA April2021D2.doc
TermSheetFIRSTAMENDMENTHOPESOUTHCDBGREVSCOPESERVICES.doc
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
City of Hollywood Page 5
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
PLANNING DIVISION
11. R-2021-109 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute An Agreement With Ecosistema Urbano LLC. To Provide An
Update To The City’s Comprehensive Plan For Phase I In The Lump
Sum Amount Of $170,000.00; Amending The Fiscal Year 2021
Operating Budget.
Attachments: 1923_ Resolution _2021_0519.DOCX
EXHIBIT 1 - Agreement
EXHIBIT 2 - Budget Amendment.pdf
ATTACHMENT A_ECOSISTEMA URBANO LLC PROPOSAL.pdf
ATTACHMENT B_RFQ DOCUMENTS.pdf
TermSheetEcosistmaUrbanoCityComprehensivePlanupdate.doc
Strategic Plan Focus Area: Resilience & Sustainability
DEPARTMENT OF FINANCIAL SERVICES
12. R-2021-110 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute An
Agreement With Public Trust Advisors, LLC To Provide Investment
Management Services In An Estimated Total Amount Of $450,000.00
Over A Three Year Period; Amending the Fiscal Year 2021 Operating
Budget.
Attachments: Resolution - Investment Management Services 2021.docx
Exhibit 1.pdf
RFQ_for_Investment_Management_Services_BidSync_Complete (3).docx
Chandler Proposal to City of Hollywood.pdf
PFM's Proposal Response to the City of Hollywood's Investment Management....pdf
Public Trust Proposal for Hollywood RFQ 4659-21-PB.PDF
Investment RFQ RANKING.xlsx
Investment Management RFQ Term Sheet.pdf
Strategic Plan Focus Area: Financial Management & Administration
DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS
13. R-2021-111 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute An Agreement With The Highest Ranked Bidder, Juniper
Landscaping Of Florida, LLC For Athletic Field Maintenance In An
Amount Not To Exceed $400,000.00.
Attachments: Reso - Ath Field Maintenance.docx
Juniper Landscaping of Florida, LLC COI.pdf
Packet_for_Bid_F-4664-21-RL.PDF
Tabulation_Packet_for_F-4664-21-RL.PDF
bid_F-4664-21-RL_-_Athletic_Field_Maintenance_Line_Item_Tab_Report.pdf
Eval Checklist.docx
Term Sheet - Juniper Landscaping of Florida, LLC.doc
Strategic Plan Focus Area: Infrastructure & Facilities
City of Hollywood Page 6
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
14. R-2021-112 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Purchase
Order With Bliss Products And Services, Inc. For The Purchase And
Installation Of Playground Equipment, Safety Surfacing And Shade
System At Cathy And Bob Anderson Park, A General Obligation Bond
Project, In The Amount Of $281,099.00 Based Upon The School
District Of Manatee County’s Bid No. MCSD No.21-0053-MR In
Accordance With Section 38.41(C)(5) Of The Code Of Ordinances.
(Piggyback)
Attachments: Resolution for Cathy & Bob Anderson Park
PO_300000006748571_PFY-2104905_0(1)
Cathy & Bob Anderson Park_Piggyback Checklist
Piggyback Request Form - Bliss Products and Services, Inc_COMPLETE
Term Sheet - Bliss Products and Services.doc
GOB Project
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
15. R-2021-113 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Purchase
Order With Musco Lighting, Inc. For The Purchase And Installation Of A
New LED Lighting System At Dowdy Field, A General Obligation Bond
Project, In The Amount Of $205,000.00 Based Upon Clay County’s Bid
No. 18/19-2 In Accordance With Section 38.41(C)(5) Of The Code Of
Ordinances (Piggyback).
Attachments: Reso - GOB Dowdy Pk_MUSCO SPORTS LIGHTING
Piggyback Request Form - Musco Sports Lighting LLC_APPROVED
20-1689 Field Lighting Comp. Exemption Form_Dept
Term Sheet - Musco Lighting, Inc..doc
GOB Project
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
16. R-2021-114 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue An
Authorization To Proceed With Craven Thompson And Associates, Inc.
For Surveying And Engineering Services For Stan Goldman Park In
The Amount Of $160,230.00.
Attachments: Reso - Stan Goldman Park - Craven Thompson 04.28.2021
Proposal Stan Goldman Park_04.28.2021
R-2018-400.pdf
Craven Thompson Contract - SIGNED
Term Sheet - Craven Thopson and Associates - Stan Goldman Park.doc
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
City of Hollywood Page 7
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
1:00 PM PRESENTATIONS, PROCLAMATIONS AND AWARDS
17. P-2021-30 A Proclamation in Recognition Of Safe Boating Week, May 22 - 28,
2021.
Attachments: 05-19-21 Natl Safe Boating Wk.doc
Strategic Plan Focus Area: Communications & Civic Engagement
18. P-2021-31 A Proclamation In Recognition Of Mental Health Awareness Month,
May 19, 2021.
Attachments: 05-19-21 Mental Health Awareness Month.docx
Strategic Plan Focus Area: Communications & Civic Engagement
19. P-2021-32 A Proclamation in Recognition of Historic Preservation Month May
2021.
Attachments: 05-19-21 Natl Historic Preservation - Copy.doc
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
20. P-2021-33 Presentation by Leslie Del Monte, Planning Manager, In Honor Of The
2021 Historic Preservation Award Recipients.
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
21. P-2021-34 A Proclamation In Recognition Of Haitian American Heritage Month,
May 2021.
Attachments: 05-19-21 Haitian American Heritage Month.doc
Strategic Plan Focus Area: Communications & Civic Engagement
22. P-2021-35 A Proclamation In Recognition Of Asian American and Pacific Islander
Heritage Month, May 2021.
Attachments: 05-19-21 Asian American and Pacific Islander Heritage Month.doc
Strategic Plan Focus Area: Communications & Civic Engagement
City of Hollywood Page 8
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
1:15 PM TIME CERTAIN ITEM(S)
23. PO-2021-05 An Ordinance Of The City Of Hollywood, Florida, Approving The
Application Of The 5% Flexibility Rule (Residential To Commercial) To
Approximately One Acre For The Property Located At 831 N. Highland
Drive (3500 Building), Pursuant To The City Of Hollywood’s
Comprehensive Plan And Policy 13.01.10 Of The Broward County
Land Use Plan; Amending The City’s Land Use Map To Reflect The
Change In Land Use Designation. (17-DFPSV-12)
Attachments: Ordinance_3500 Building_2021_0407.doc
Exhibit A.pdf
Attachment I_February 9,2021 Planning and Development Board Staff Report and Backup.pdf
Second Reading
Advertised Public Hearing
Community Development Division
Strategic Plan Focus Area: Economic Vitality
1:30 PM TIME CERTAIN ITEM(S)
24. P-2021-36 Presentation By Leslie Del Monte, Planning Manager, Regarding The
Historic Preservation Efforts Within The City.
Planning Division
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
1:45 PM TIME CERTAIN ITEM(S)
25. P-2021-37 Presentation By Ricky Engle, Director Of Parks, Recreation And
Cultural Arts, Regarding Final Report Of The Marketing And Positioning
Study Of The ArtsPark By HVS Convention, Sports & Entertainment
Facilities Consulting.
Department of Parks, Recreation & Cultural Arts
Strategic Plan Focus Area: Economic Vitality
City of Hollywood Page 9
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
QUASI-JUDICIAL ITEM(S)
(Rules of Procedure Attached to Agenda)
26. R-2021-115 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving The “Andy’s Land” Plat, Being In The City Of
Hollywood, Broward County, Florida, And Generally Located At The
Southeast Corner Of State Road 7 And Orange Drive Adjacent To The
South Florida Water Management District C-11/South Fork New River
Canal.
Attachments: EN21-055 Resolution Andy's Land Plat.doc
Exhibit A - ANDY'S LAND - Full Plat for City Commission 4-6-21.pdf
Exhibit B - County (002-MP-21) Revised DRR.pdf
Site Plan 2021.04.09_Harbor.Landings_TAC_Arch_rev3.pdf
Engineering Division
Strategic Plan Focus Area: Economic Vitality
REGULAR AGENDA
27. R-2021-116 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Amending The One Year Action Plans For Federal Program
Years 2013/2014, 2014/2015, 2015/2016, 2016/2017, 2017/2018 And
2020/2021 To Re-Allocate $389,496.52 Of Community Development
Block Grant Funds And $669,926.75 Of Home Investment Partnerships
Act Funds; Amending The Fiscal Year 2021 Adopted Operating
Budget For The Special Programs Fund.
Attachments: Reso CDBG-HOME Amendment 2 REV..doc
Exhibit 1 Pre-2015 CDBG HOME exhibit.pdf
Community Development Division
Advertised Public Hearing
Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods
28. 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes)
City of Hollywood Page 10
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY
MANAGER
29. Commissioner Biederman, District 5
30. Vice Mayor Sherwood, District 6
31. Commissioner Shuham, District 1
32. Commissioner Anderson, District 2
33. Commissioner Callari, District 3
34. Commissioner Gruber, District 4
35. Mayor Levy
36. City Attorney
37. City Manager
38. ADJOURNMENT
City of Hollywood Page 11
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City
Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM.
Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on
any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances.
Any person wishing to appeal any decision made by this Commission with respect to any matter
considered at such meeting or hearing will need a record of the proceedings, and for such purposes
may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is made.
Two or more members of the same city board, commission, or committee, who are not of this
Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable
action may later be taken by their board, commission or committee.
Persons with disabilities who require reasonable accommodations to participate in City programs
and/or services may call the Office of the City Manager five business days in advance at 954-921-3201
(voice). If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD).
Disclosure of Real Estate Interests and Business Relationships - When an agenda item involves the
use or development of land, each member of the City Commission, City Manager, Assistant City
Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City
department/office shall disclose orally, at the time the City Commission begins to discuss the item, or
in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined
below) that such City official or employee or any relative of such City official or employee has in land
located within 300 feet of the land that is the subject of the item. When an agenda item involves an
invitation for bids, request for proposals, request for qualifications, request for letters of interest, or
other competitive solicitation, each member of the City Commission, City Manager, Assistant City
Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City
department/office shall disclose orally, at the time the City Commission begins to discuss the item, or
in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that
such City official or employee or any relative of such City official or employee has with any business
entity that has submitted a response to the competitive solicitation. “Significant interest” means
ownership of more than five percent of the value of the land.
Persons attending meetings shall remain seated at all times unless called upon to speak, will not call
out comments during the meeting or make inappropriate hand or facial gestures.
Please silence all cell phones prior to entering the meeting.
City of Hollywood Page 12
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
QUASI-JUDICIAL HEARING PROCEDURES
AND RULES FOR EX-PARTE COMMUNICATIONS
I. Scope and Applicability. These procedures shall apply to all quasi -judicial hearings held by the
City Commission or by any Board or Committee (hereinafter referred to as “Boards”) which holds
quasi-judicial hearings. The City Attorney shall determine which matters are quasi -judicial in
nature and shall direct the City Clerk or Board liaison to designate specially such matters on the
agenda.
II. Proceedings. Mayor, Vice Mayor or other presiding officer (hereafter, the "Presiding Officer")
shall conduct the proceedings and maintain order. The City Attorney or legal advisor shall
represent the City Commission or Board, rule on all evidentiary and procedural issues and
objections, and advise the City Commission or Board as to the applicable law and necessary
factual findings. Hearings shall be conducted informally, but with decorum. Formal rules of
procedure shall not apply except as set forth herein; however, fundamental due process shall be
accorded.
III. Unauthorized Communications. In all quasi-judicial hearings, all rulings must be based only
upon the evidence presented at the hearing. In accordance with Section 286.0115(1), Florida
Statutes, ex parte communications with City Commissioners or Board members in quasi -judicial
matters is permissible and the adherence to the following procedures shall remove the
presumption of prejudice arising from ex parte communications with City Commissioners or
Board members:
1. The substance of any ex parte communication with a City Commissioner or Board member
which relates to a quasi-judicial action pending before the Commission or Board is not
presumed prejudicial to the action if the subject of the communication and the identity of the
person, group, or entity with whom the communication took place is disclosed and made a part of
the record before the final action on the matter.
2. A City Commissioner or Board member may read a written communication from any
person. However, a written communication that relates to a quasi-judicial action pending before
the Commission or Board shall not be presumed prejudicial to the action, and such written
communication shall be made a part of the record before final action on the matter.
3. City Commissioners or Board members may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before them. Such activities
shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or
expert opinion is made a part of the record before final action on the matter.
4. Disclosure made pursuant to subparagraphs 1, 2 and 3 must be made before or during the
public meeting at which a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex parte communication are give a reasonable opportunity to
refute or respond to the communication.
IV. Witnesses and Supporting Materials. At least eight City business days before a
City of Hollywood Page 13
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
quasi-judicial hearing.
A. Staff shall prepare a report, recommendation and supporting materials, a copy of which
shall be available to the applicant, appellant and to the public at the City Clerk ’s Office. Included
in the supporting materials will be copies of all exhibits and documents upon which staff ’s
recommendation is based.
B. The Applicant and the Appellant, if applicable, shall submit a detailed outline of the
argument in support of their application, copies of all exhibits which will be presented at hearing
and the names and addresses of all witnesses who will be called to testify in support of the
application (including resumes for any witness the party intends to qualify as an expert).
C. The eight City business day deadline is necessary to ensure the Commission or Board
members are given sufficient opportunity to review the written submissions prior to the hearing,
and shall be strictly observed. Should the eight City business day deadline be missed by either
staff or the Applicant, the item may be continued at the discretion of the City Commission or
Board to the next available agenda.
V. Party Intervenors.
The City Attorney may allow a person to intervene as a Party Intervenor if they meet the following
requirements:
A. The person must have an interest in the application, which is different than the public at
large.
B. At least three days prior to the hearing, the person shall submit a written request to intervene
including: a detailed outline of their interest in the application and argument in favor or against it,
copies of all exhibits which will be presented at the hearing and the names and addresses of all
witnesses who will be called to testify on their behalf (including resumes for any witness the
person intends to qualify as an expert).
VI. Conduct of Hearing.
A. The Presiding Officer shall call the proceeding to order and announce that the hearing has
begun.
B. The Presiding Officer, City Attorney or legal advisor shall inquire whether all parties,
members of the public and Commission or Board members agree to waiving the quasi -judicial
hearing.
C. When the quasi-judicial hearing is not waived, the City Attorney, legal advisor or Presiding
Officer shall explain the rules concerning procedure, testimony, and admission of evidence.
D. When the quasi-judicial hearing is not waived, the City Clerk or staff liaison shall swear in all
witnesses who are to testify at the hearing.
City of Hollywood Page 14
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
E. The order of proof shall be as follows:
1. A representative of the City’s staff (or outside counsel) shall briefly describe the Applicant’s
request, introduce and review all relevant exhibits and evidence, report staff ’s recommendation,
and present any testimony in support of staff’s recommendation. Staff shall have a maximum of
30 minutes to make their full presentation, including opening statement and all direct presentation
by witnesses, but excluding any cross-examination or questions from the Commission or a Board
member.
2. The Appellant, if applicable, (or his/her representative or counsel) shall present evidence
and testimony in support of the application. Appellant shall have a maximum of 30 minutes to
make its full presentation, including opening statement and all direct presentation by witnesses,
but excluding any cross-examination or questions from the Commission or a Board member.
3. Any Party Intervenor (or his/her representative or counsel) shall present evidence and
testimony in support of or opposed to the application. A Party Intervenor shall have a maximum
of 30 minutes to make his/her full presentation, including opening statement and all direct
presentation by witnesses, but excluding any cross-examination or questions from the
Commission or a Board Member.
4. The Applicant (or his/her representative or counsel) shall present evidence and testimony in
support of the application. Applicant shall have a maximum of 30 minutes to make his/her full
presentation, including opening statement and all direct presentation by witnesses, but excluding
any cross-examination or questions from the Commission or a Board member.
5. Any other persons present who wish to submit relevant information to the City Commission
or Board shall speak next for a maximum of three minutes each (excluding any cross-examination
or questions from the Commission or a Board member). Members of the public will be permitted
to present their non-expert opinions, but the Commission or board will be expressly advised that
public sentiment is not relevant to the decision, which must be based only upon competent and
substantial evidence.
6. The Appellant will be permitted to make final comments, if any (maximum of five minutes).
7. The Applicant will be permitted to make final comments, if any (maximum of five minutes).
8. The Party Intervenor will be permitted to make final comments, if any (maximum of five
minutes).
9. The City’s staff will make final comments, if any (maximum of five minutes).
10. At the discretion of the Presiding Officer, the Applicant may be permitted to respond to
the final Party Intervenor and staff comments and recommendations (maximum of three minutes).
G. The City Attorney or legal advisor will advise the City Commission or Board as to the
City of Hollywood Page 15
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
applicable law and the factual findings that must be made to approve or deny the application.
H. The City Commission or Board will conduct open deliberation of the application. The
Presiding Officer shall have the discretion to reopen the proceeding for additional testimony or
argument by the parties when an outcome substantially different than either the granting or denial
of the application is being considered. After deliberations, a vote shall be taken to approve,
approve with conditions or deny the application.
VII. Examination by Commissioners and City Attorney or Legal Advisor. Commissioners, Board
members and the City Attorney or Legal Advisor may ask questions of persons presenting
testimony or evidence at any time during the proceedings until commencement of deliberation.
VIII. Cross-Examination of Witnesses. After each witness testifies, the City staff representative,
the Applicant’s representative, Appellant’s representative, and/or the Party Intervenor’s
representative shall be permitted to question the witness, but such cross -examination shall be
limited to matters about which the witness testified and shall be limited to five minutes per side .
Members of the public will not be permitted to cross-examine witnesses. Cross-examination shall
be permitted only as would be permitted in a Florida court of law.
IX. Rules of Evidence.
A. All evidence of a type commonly relied upon by reasonably prudent persons in the conduct
of their affairs shall be admissible, whether or not such evidence would be admissible in a court
of law in Florida. Irrelevant, immaterial, harassing, defamatory or unduly repetitive evidence shall
be excluded.
B. Hearsay evidence may be used for the purposes of supplementing or explaining other
evidence, but it shall not be sufficient by itself to support a finding unless it would be admissible
over objection in a civil action.
C. Documentary evidence may be presented in the form of a copy or the original. Upon
request, parties shall be given an opportunity to compare the copy with the original.
X. Statements of Counsel. Statements of counsel, or any non-attorney representative, shall only
be considered as argument and not testimony unless counsel or the representative is sworn in
and the testimony if based on actual personal knowledge of the matters which are the subject of
the statements.
XI. Continuances and Deferrals. The City Commission or Board shall consider requests for
continuances made by City staff, the Applicant, the Appellant or a Party Intervenor and may grant
continuances in its sole discretion. If, in the opinion of the City Commission or Board, any
testimony or documentary evidence or information presented at the hearing justifies allowing
additional research or review in order to properly determine the issue presented, then the City
Commission or Board may continue the matter to a time certain to allow for such research or
review.
City of Hollywood Page 16
Regular City Commission Meeting Meeting Agenda - Final May 19, 2021
XII. Transcription of hearing.
A. The City Clerk or staff liaison shall preserve the official transcript of the hearing through tape
recording and/or video recording.
B. The Applicant, Appellant or Party Intervenor may arrange, at its own expense, for a court
reporter to transcribe the hearing.
C. The Applicant, Appellant or Party Intervenor may request that all or a part of the transcript of
a hearing be transcribed into verbatim, written form. In such case, the Applicant, Appellant or
Party Intervenor requesting the transcript shall be responsible for the cost of production of the
transcription and the transcription shall become the official transcript.
XIII. Maintenance of Evidence and Other Documents. The Office of the City Clerk or staff liaison
shall retain all of the evidence and documents presented at the hearing unless any such evidence
is too large to be stored by the City Clerk or staff liaison. In that event, such evidence will be
stored in the Community Planning and Development Department.
XIV. False Testimony. Any willful false swearing on the part of any witness or person giving
evidence before the Commission or Board as to any material fact in the proceedings shall be
deemed to be perjury and shall be punished in the manner prescribed by law for such offense.
XV. Failure of Applicant to Appear. If the Applicant, the Appellant or Party Intervenor or their
representative fails to appear at the time fixed for the hearing, and such absence is not excused
by the Commission or Board, the Commission or Board may proceed to hear the evidence and
render a decision thereon in absentia.
XVI. Subpoena Power. The Applicant, the Appellant or Party Intervenor or City’s staff shall be
entitled to compel the attendance of witnesses through the use of subpoenas. All such
subpoenas shall be issued by the City Clerk at the request of the Applicant, Appellant or City ’s
staff.
R-2016-334, 11/2/2016
City of Hollywood Page 17
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