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Regular City Commission Meeting

Regular Meeting

Hollywood, FL · June 21, 2023

AgendaMinutes

Minutes

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes - Final Wednesday, June 21, 2023 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Josh Levy, Mayor Adam Gruber, Vice Mayor - District 4 Caryl Shuham, Commissioner - District 1 Linda Hill Anderson, Commissioner - District 2 Traci Callari, Commissioner - District 3 Kevin Biederman, Commissioner - District 5 Idelma Quintana, Commissioner - District 6 George R. Keller, Jr., CPPT, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, June 21, 2023 at 1:07 PM in the City Commission Room, Room 219, 2600 Hollywood Blvd., Hollywood, Florida. 1. Moment of Silence The Mayor announced the passing of Tony Callari, Commissioner Callari's father-in-law who passed away recently; resident Michael Goldberg who passed away at a young age; and the passing of Commissioner Biederman's mother. 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Commissioner Caryl Shuham, Commissioner Linda Anderson, Commissioner Traci Callari, Vice Mayor Adam Gruber, Commissioner Kevin D. Biederman, Commissioner Idelma Quintana and Mayor Josh Levy CONSENT AGENDA Approval of the Consent Agenda ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to approve the Consent Agenda. The motion passed unanimously. (7-0) 6. R-2023-178 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving A Memorandum Of Understanding With The District Board Of Trustees Of Broward College, Florida, For Workforce Development Including Higher Educational, Technical And Occupational Training For Hollywood Residents. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 7. R-2023-179 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Additional Services For Construction City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Engineering, Inspections, And Contract Compliance Specialist Services With AE Engineering, Inc. For The Avant Garde Safe Route To Schools Project, A Florida Department Of Transportation Local Agency Program Project, In An Amount Up to $39,120.00, For A Total Contract Amount Of $154,080.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 11. R-2023-183 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Blanket Purchase Agreement And Proposal Form From Dell Financial Services LLC To Lease 250 Dell Latitude 5540 Laptops And 50 Dell Optiplex 7010 Desktops With Maintenance Support For An Estimated Annual Amount Up To $87,137.60 And An Estimated Total Amount Up To $348,550.40 Over A Period Of Four Years In Accordance With Section 38.41(C)(9) Of The Procurement Code (Best Interest). ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 12. R-2023-184 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Renewal Of The Microsoft Enterprise Agreement Via CDW Government, LLC For The Provision Of Microsoft Licenses And Services Over A Three-Year Period In An Estimated Annual Amount Of $829,325.15 In Accordance With Section 38.41(C)(11)(A) Of The Procurement Code. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 13. R-2023-185 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To All Paving Inc. For Annual Small Concrete And Pathway Construction In An Amount Up To $110,555.00 Based Upon Palm Beach County Contract #R2021 0874, Project #2020056 In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback). ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 14. R-2023-186 A Resolution Of The City Commission Of The City Of Hollywood, Florida, City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Authorizing The Expenditure Of Federal (Justice) Law Enforcement Forfeiture Funds Pursuant To The Federal Comprehensive Crime Control Act Of 1984, To Provide Funding For Law Enforcement Training, Law Enforcement Investigations (Inclusive Of Overtime, Confidential Informant Fees), And The Acquisition Of Law Enforcement Equipment In An Amount Not To Exceed $50,000.00; Amending The Fiscal Year 2023 Adopted Operating Budget (R-2022-283). ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 15. R-2023-187 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Change Order To The Blanket Purchase Agreement With Galls, Inc. To Increase The Agreement Amount From $150,000.00 Annually To $180,000.00 Annually For The Purchase Of Police Uniforms In Accordance With Section 38.48 Of The Procurement Code (Change Orders). ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 16. R-2023-188 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Professional Services Agreement With Hazen And Sawyer, P.C. To Provide Engineering Consulting Services Related To An Inflow and Infiltration Program, And To Execute An Authorization To Proceed For Work Order Number H&S 23-05 For Consulting Services In The First Year Of The Agreement, In An Amount Up To $480,000.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 17. R-2023-189 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Adopt The Royal Poinciana Fiscal Sustainability Plan By Executing The State Of Florida State Revolving Fund Project’s Fiscal Sustainability Plan Certification. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 18. P-2023-070 A Proclamation In Recognition Of The 20th Anniversary Of The Stirling City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Road Library - July 2023. Vice Mayor Gruber read the proclamation in recognition of the 20th Anniversary of the Stirling Road Library - July 2023. Richard Blattner, Ronda Martin, and Susan Metsch, Friends of the Stirling Road Library, accepted the proclamation and thanked the Commission for the recognition. 19. P-2023-071 Presentation By Chief Chris O’Brien, Recognizing Recipients Of Hollywood Police Department Awards For The Months Of February, March And April Of 2023. Chris O'Brien, Police Chief, introduced the item. Deanna Bettineschi, Public Information Manager, read the commendation which resulted in Alex Jean-Baptiste, Police Officer, recognized as Officer of the Month for February 2023; Veronika Evans, Victim's Advocate, recognized as Employee of the Month for February 2023; John Guzman, Police Officer, recognized as Officer of the Month for March 2023; Mitchell Del Castillo, Detective, and Kristopher Doyle, Detective, recognized as Officers of the Month for April 2023; Doreen Avitabile, Crime Prevention Specialist, recognized as Employee of the Month for April 2023; Alex Jean-Baptiste, Police Officer, Elaine Trujillo, Police Officer, John Guzman, Police Officer and Peter Tulloch, Police Officer, recognized with the Life Saving Award. 20. P-2023-072 Presentation By Marty Kiar, Broward County Property Appraiser, Regarding Property Values In Hollywood. Marty Kiar, Broward County Property Appraiser, provided a presentation on the property values in Hollywood. Discussion ensued among members of the Commission and Marty Kiar. 21. P-2023-073 Presentation by Moises D. Ariza, Partner, Marcum LLP, To The City Of Hollywood, Of The Fiscal Year 2022 Annual Comprehensive Financial Report And Fiscal Year Audit Results. Commissioner Anderson left the meeting at 1:56 PM. David Keller, Director of Financial Services, introduced Moises D. Ariza, Marcum LLP. Moises D. Ariza, Partner, Marcum LLP, provided a presentation on the results of the City audit. City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 22. R-2023-190 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Designating The Voting Delegate For The Florida League Of Cities 2023 Annual Conference. Commissioner Anderson returned to the meeting at 2:05 PM. Mayor Levy recognized Commissioner Callari for her award from the Broward League of Cities. ACTION: Motion was made by Commissioner Biederman, which was seconded by Commissioner Anderson, to adopt the Resolution designating Commissioner Callari as the voting delegate. On a voice vote the motion passed unanimously. (7-0) 23. R-2023-191 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreement With Blue Shield Security & Protection, Inc. For Armed and Unarmed Security Guard Services In An Amount Not To Exceed $8,030,871.00 Over A Five-Year Period. Jaime Hernandez, Emergency and Governmental Affairs Manager, explained the intent of the resolution. Ann Ralston, 326 S 14th Ave, expressed personal opinions/concerns. George R. Keller, Jr., City Manager, and Chris O'Brien, Police Chief, provided additional information. Discussion ensued among staff and members of the Commission. Chris O'Brien, Police Chief, responded to concerns raised by the Commission. Discussion ensued among staff and members of the Commission. Damaris Henlon, Deputy City Attorney, provided additional information. Steve Stewart, Director of Purchasing and Contract Compliance, provided additional information. Commissioner Shuham left the meeting at 2:38 PM and returned at 2:40 PM. Extensive discussion ensued among staff and members of the Commission. City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Commissioner Anderson left the meeting at 2:44 PM and returned at 2:48 PM. Commissioner Callari left the meeting at 2:52 PM and returned at 2:55 PM. Discussion ensued among staff and members of the Commission. Andres Inoa, President/Owner, Blue Shield Security & Protection, provided additional information on their company. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed 6-1. Commissioner Biederman was opposed. 24. R-2023-192 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Renew Blanket Purchase Agreements With Calvin, Giordano & Associates, Inc. And C.A.P. Government, Inc. For Inspection And Plan Review Services In An Estimated Annual Cumulative Amount Not To Exceed $1,500,000.00 Based Upon The City Of Fort Lauderdale Renewal Of Contract #12376-813 In Accordance With Sections 38.41(C)(5) And 38.49(C)(1) Of The City’s Procurement Code. (Piggyback) Russell Long, Building Official, explained the intent of the resolution. Ann Ralston, 326 S 14th Avenue, expressed personal opinions/concerns. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 25. R-2023-193 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue Purchase Orders To Multiple Vendors For The Purchase Of Vehicles In A Combined Amount Up To $3,855,000.00 Based Upon The Florida Sheriffs Association Contract FSA22-Vel30.0 In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback). ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 8. R-2023-180 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving An Amendment To The Plat “Taft Street Industrial Park”. Azita Behmardi, Deputy Director of Development Services, explained the intent of the resolution. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 9. R-2023-181 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The “Stirling Warehouse” Plat, Being In The City Of Hollywood, Broward County, Florida, Located At 2910 Stirling Road At The Southwest Corner Of Stirling Road And North 29th Avenue. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 10. R-2023-182 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving An Amendment To The Plat Notation For The “Gator 441 Subdivision” Plat To Revise The Plat Note To Reflect The Proposed Use. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 5. R-2023-177 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing Payment Of Attorneys’ Fees To Weiss Serota Helfman Cole & Bierman, P.L., In An Additional Amount Up To $100,000.00 For Fiscal Year 2023, Bringing The Total Amount Authorized For Fiscal Year 2023 To $200,000.00. Ann Ralston, 326 S 14th Avenue, expressed personal opinions/concerns. Discussion ensued among members of the Commission. Damaris Henlon, Deputy City Attorney, responded to questions raised by the Commission. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) . City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 The Commission recessed at 3:29 PM and reconvened at 3:42 PM with all members of the Commission present. 27. Commissioner Shuham, District 1 Thank you Commissioner Shuham thanked everybody who participated in Juneteenth. She stated it was a great event and hopefully next year more will attend. Commissioner Shuham thanked Jaime Hernandez, Emergency and Government Affairs Manager, for the Hurricane Preparedness Event at the beach. The City is encouraging everyone to evaluate if they live in the evacuation zone east of Federal Highway. Turtle Lighting Commissioner Shuham stated there is a large number of turtle nests this year. She encourages everyone to adhere to the turtle lighting ordinance, and report anyone not complying. Hanging Flags Commissioner Shuham stated a citizen asked her for guidelines for hanging flags at homes. She requested Commission support for a flag hanging Ordinance to hang a flag on a pole. Commissioner Callari, Vice Mayor Gruber and Commissioner Anderson supported the idea. Demolition Commissioner Shuham requested Commission support to have staff to look into a demolition by neglect Ordinance. She stated property owners are intentionally creating damage on historic properties so they can demolition the historic building. The ordinance does not prevent the owners from doing this. Commissioner Anderson and Commissioner Callari supported the idea. Plastics Commissioner Shuham stated at the ArtsPark and other parks and community centers, there does not seem to be any signage on the plastic Ordinance. She requested staff to take a look at opportunities for more signage to be placed. 28. Commissioner Anderson, District 2 Avante Garde School Commissioner Anderson thanked Rick Mitinger, Transportation City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Engineer, for working with her on Avante Garde School issues. She stated they have been working closely on getting some issues resolved. Pool Commissioner Anderson thanked Rick Engle, Director, Parks, Recreation and Cultural Arts, for working on opening a pool for the summer. She stated it is important for the children to receive swimming lessons. Juneteenth Commissioner Anderson thanked Allison Saffold, Civic Affairs Administrator, for the wonderful Juneteenth event, there were over 200 people in attendance. Dr. Martin Luther King, Jr. Community Center Commissioner Anderson requested Commission support for an amphitheater to be built at the Dr. Martin Luther King, Jr. Community Center. Commissioner Callari and Commissioner Shuham supported the idea. Utilities Tour Commissioner Anderson thanked Kassandra Myer, Water Quality Manager, for providing her with a tour of the facility. She stated she learned a lot and is now drinking lemon and water. Marquis Brown Commissioner Anderson announced Marquis Brown Day will be held at the PAL Center on July 15, 2023 at 12:00 PM. Extraordinary Ladies Commissioner Anderson stated she is invited to Extraordinary Ladies event this Saturday at 12:00 PM, there will be several mentors from the City in attendance. Juneteenth Commissioner Anderson thanked everyone for coming out for the Juneteenth events. School Visits Commissioner Anderson stated she visited several schools this past month and was told that no one from the City ever visits. She encouraged Commissioners to visit the schools in the neighborhoods. 29. Commissioner Callari, District 3 City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 School Delegates Commissioner Callari stated she had a meeting with delegates of the Broward County School Board at the Park East Civic Association meeting where they discussed trying to be in sync with the School Board . She stated more engagement with the School Board can help those in need. Vacation Rentals Commissioner Callari stated she visited the City of St. Augustine and they have a program where they require a security deposit for noise and garbage for vacation rentals. She stated if the City is called due to a noise complaint the deposit is revoked and distributed back to the City . She requested Commission support for staff to look into this for the City ’s vacation rental program. Commissioner Shuham and Mayor Levy supported the idea. Coral Rock House Commissioner Callari stated there is social media chatter that the Coral Rock House is being demolished in July, which is not happening. She requested staff to place the updated information on the web so that residents have the correct information. Pickle Ball Commissioner Callari stated that there is a need for the pickle ball rules to be posted on the courts. She requested staff to post them as soon as possible. Broward League of Cites Commissioner Callari stated she was recognized and received the Sam Goren Presidential award from the Broward League of Cities. She stated the new president for the Broward League of Cities is Todd Drosky from the City of Deerfield Beach. Wing Ding Commissioner Callari apologized she missed the 9:00 A.M. meeting yesterday regarding the Wing Ding Festival. The festival is in the works and will take place in September. 30. Vice Mayor Gruber, District 4 Marty Kiar’s Presentation Vice Mayor Gruber stated during Marty Kiar’s presentation today he asked for City support to have a detective work with him. He believes the City can recoup the money and dial in on the Air BnB’s and he asked for Commission support. Commissioner Shuham, Commissioner Anderson City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 and Commissioner Callari supported the idea. Swale Program Vice Mayor Gruber stated the recapture the swale program brought issues to one house that had no issue before and now there is a trench of mud. He requested staff to work on the streets that have flooding issues only. Juneteenth Vice Mayor Gruber stated the Juneteenth event was amazing. He stated he can see the event growing each year. Dr. Martin Luther King, Jr. Community Center Vice Mayor Gruber stated he loves the idea brought forward regarding building an amphitheater at the Dr. Martin Luther King, Jr. Community Center, this will allow another option for events. Commissioner Callari Vice Mayor Gruber congratulated Commissioner Callari on her Broward League of Cities Sam Goren Presidential Award. He stated he wanted to point out that he was sitting next to her and was her good luck charm. 31. Commissioner Biederman, District 5 Commissioner Callari Commissioner Biederman apologized that he was not in attendance for Commissioner Callari's award from the Broward League of Cities. Apologies Commissioner Biederman apologized to Chris O’Brien, Police Chief, as he missed hearing an analogy that was made earlier. Congratulations Commissioner Biederman congratulated John Guzman, Police Officer, on his award given earlier today. He stated that Officer Guzman will be the Boulevard Heights new team leader. Bulk Pick Up Commissioner Biederman stated that he would like updates on the progress concerning sanitation issues and bulk pickup. He requested an update on the progress of text messages and updates provided to residents. Commissioner Biederman asked for more code enforcement in the areas that do not have benefits of alleyways. Mayor Levy supported the request City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Pot Holes Commissioner Biederman stated there is a need to have more eyes on the streets with pot holes. He stated Google has AI technology for the streets and the City could work a deal with Waste Pro that could capture the images and alert the City of potholes. Commissioner Callari supported the idea. Mayor Levy supported looking into the idea to add cameras to City vehicles to scan the roadway. Armory Building Commissioner Biederman stated he is excited about the pictures and the ideas for the former Armory Building. He stated the Commission did not discuss a name for the facility and now it has Dowdy Field name on it . Commissioner Biederman stated he thinks it should be the Pete Brewer Community Center. Commissioner Callari stated the City could have the building named after some sponsor in exchange for naming funds. 32. Commissioner Quintana, District 6 Juneteenth Commissioner Quintana stated she participated in Juneteenth and the event was well done. She stated she would like information on how to improve the parade for next year’s celebration. Summer Break Commissioner Quintana stated summer is here and many children rely on schools for their meals. She stated she would like to share a website called summerbreakspot.org that provides meals for children. Nice Yards Commissioner Quintana stated that Park East Civic Association has asked her to share they are having a summer competition for the nicest yard. She stated you must live in the area to win; however, anyone in the City can nominate a yard. Climate Summit Commissioner Quintana stated she participated in the Climate Summit meeting at Boulevard Heights yesterday. She stated it is important for residents to take the survey on the City's website. Shopping Carts Commissioner Quintana stated she is still seeing shopping carts all over the City. She believes that people have a need and this is why they are taking the carts. Commissioner Quintana stated that there should be a program for folding shopping carts sponsored by various business. The City has a program for business to have a shopping cart retrieval plan City of Hollywood Page 12 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 and would like to see it enforced and would like to have updates. 33. Mayor Levy Police Awards Mayor Levy stated it was great to recognize the Police Officers today for their awards. He stated each situation they are put into is crucial and the City is very appreciative of all they do. Strong Winds Mayor Levy thanked the Fire Department for their service this past weekend with the lost power due to inclement weather with strong winds . He stated some issues can happen with generators and it is good to know they were patrolling the area that loss power. Charter Review Mayor Levy stated the Charter Review Committee is meeting. He encouraged public participation and stated the City’s calendar has their meetings listed and they would like to have residents come and participate. Juneteenth Mayor Levy thanked everyone who took part in the preparations for the Juneteenth event. He stated the events at Washington Park included a parade, car show and marching bands participating. Sister Cities Program Mayor Levy stated he is looking forward to getting together with the City Clerk to talk about recommendations on how to make the Sister Cities program more active and successful. He proposed that the City enlist some volunteer assistance with the Sister Cities program. Downtown Parking Mayor Levy stated he spoke to Assistant Police Chief Devlin regarding the parking modifications made around the downtown area. He stated many businesses have provided feedback on the importance of their staff having parking. Mayor Levy stated Assistant Chief Devlin will work on feedback and modifications. Safety Dollars Mayor Levy thanked FTA, MPO, County, and City staff on the success in getting the award for the rail safety funds for the rail corridor. He stated there has been a great progress on the commuter rail over the pass few years at the County and Federal levels for funding and approvals. City of Hollywood Page 13 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 Broward County ILA program Mayor Levy stated the Commission asked the Community Development Division to update them on the recommendations regarding modifying the Broward County ILA program. He wanted to ensure the Commission gets this information. 34. City Attorney Damaris Henlon, Deputy City Attorney, had no further comments. 35. City Manager Electric Power George R. Keller, Jr., City Manager, thanked Ben Wesley, FPL, and Jaime Hernandez, Emergency and Governmental Affairs Manager, for working with the contractor to get the power turned on for several new homes. He stated these homes were sitting for many months with no power and unable to be occupied due to an excessive back log. Operation Paint Brush George R. Keller, Jr., City Manager, announced the City will conduct Operation Paint Brush this Saturday starting from 8:00 A.M at 1600 Park Road while supplies last. Residents are welcome to pick up to 20 gallons of latex free paint. Gun Buy Back George R. Keller, Jr., City Manager, announced this Saturday there will be a gun buy back event at the Police Department located at 3250 Hollywood Blvd. He stated anyone that wants to participate please leave unloaded guns in the trunk of the car and allow Police Officers to pick up the item. Complete Streets George R. Keller, Jr., City Manager, announced there will be a ribbon cutting ceremony next Wednesday at 10:00 AM at City Hall to celebrate the complete streets improvement program. He stated there will be a walking and bus tour to follow. Armory Building George R. Keller, Jr., City Manager, announced there will be a ribbon cutting ceremony at the old Armory Building. He stated it will take place on Wednesday at 5:00 P.M. to mark the renovations beginning. Budget Workshop George R. Keller, Jr., City Manager, announced next Monday at 10:00 City of Hollywood Page 14 Regular City Commission Meeting Meeting Minutes - Final June 21, 2023 A.M. will be a budget workshop. He stated the workshop is important to attend to see the emphasis of public safety in the proposals. The Commission recessed at 4:28 PM and reconvened at 5:02 PM with all members of the Commission present. 26. CITIZENS’ COMMENTS The following individuals expressed personal opinions/concerns: 1. Ann Ralston, 326 S 14th Ave 2. Sheena Hunter, 2226 Cody Street 3. Andre Brown, 2316 Mayo Street 4. Steven Mark Cohen, 1925 Madison Street 36. The meeting adjourned at 5:18 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: _________________________ City of Hollywood Page 15

Agenda

Regular City Commission Meeting Wednesday, June 21, 2023 1:00 PM City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Commission Chambers Room 219 CITY COMMISSION Josh Levy, Mayor Adam Gruber, Vice Mayor - District 4 Caryl Shuham, Commissioner - District 1 Linda Hill Anderson, Commissioner - District 2 Traci Callari, Commissioner - District 3 Kevin Biederman, Commissioner - District 5 Idelma Quintana, Commissioner - District 6 George R. Keller, Jr., CPPT, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 NOTES As a courtesy the City is offering a new option for Citizens’ Comments, other than in -person comments, for persons to participate at 5:00 PM by telephone. The option for public comment via telephone is not available for Proclamations, Presentations or other agenda items. Advance registration is required to participate via telephone for Citizens' Comments at : https://fl-hollywood2.civicplus.com/FormCenter/City-Clerk-12/Citizens-Comments-Telephone-Re gistration-291 This registration form must be received by noon on the Tuesday prior to the meeting. Requests received after this time will not be honored. The public is encouraged to participate in -person at City Hall, 2600 Hollywood Boulevard, room 219. The Consent Agenda is comprised of items prepared by various offices and departments in the City. These items are routine and/or non-controversial in nature, and may be voted upon by the Commission in one motion as listed below. The Regular agenda consists of items that must be discussed or that could be considered controversial, and are voted upon by the Commission individually. Agenda items not scheduled for a specific time may be considered at any time during the meeting, at the Commission’s discretion. However, time certain items will not be considered by the Commission earlier than the time listed for those items, although those items may be taken up at a later time. The following items on this agenda are time certain items. 1:00 PM - Item - 18 and 19 1:15 PM - Item - 20 1:30 PM - Item - 21 5:00 PM - Item - 26 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call CONSENT AGENDA (Items # 5-17) City of Hollywood Page 2 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 If a citizen wishes to comment on a specific item, he/she should submit a comment card to the City Clerk before the Commission approves the consent agenda. OFFICE OF THE CITY ATTORNEY 5. R-2023-177 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing Payment Of Attorneys’ Fees To Weiss Serota Helfman Cole & Bierman, P.L., In An Additional Amount Up To $100,000.00 For Fiscal Year 2023, Bringing The Total Amount Authorized For Fiscal Year 2023 To $200,000.00. Attachments: 2023 Reso Weiss Serota FY23 Increase.docx Strategic Plan Focus Area: Financial Management & Administration OFFICE OF COMMUNICATIONS, MARKETING & ECONOMIC DEVELOPMENT 6. R-2023-178 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving A Memorandum Of Understanding With The District Board Of Trustees Of Broward College, Florida, For Workforce Development Including Higher Educational, Technical And Occupational Training For Hollywood Residents. Attachments: Reso-Broward College MOU_2023.docx COH Workforce Development MOU 2023 FINAL.docx Term Sheet - Broward College - MOU.doc Strategic Plan Focus Area: Economic Vitality DEPARTMENT OF DESIGN & CONSTRUCTION MANAGEMENT 7. R-2023-179 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Additional Services For Construction Engineering, Inspections, And Contract Compliance Specialist Services With AE Engineering, Inc. For The Avant Garde Safe Route To Schools Project, A Florida Department Of Transportation Local Agency Program Project, In An Amount Up to $39,120.00, For A Total Contract Amount Of $154,080.00. Attachments: Resolution Avant Garde CEI ATP # 2 Avant Gardekpp 01-AE Engineering Authorization to Proceed# 2 06-Agreement_CSA-AE_Engineering,_Inc._ 02- AE CEI Proposal for Avant Garde LAP Project - Revised 04-AE ATP #1 03-Resolution_R-2022-222 07-R2021-208 05-_COI_-_City_of_Hollywood Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods City of Hollywood Page 3 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 ENGINEERING, TRANSPORTATION & MOBILITY DIVISION 8. R-2023-180 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving An Amendment To The Plat “Taft Street Industrial Park”. Attachments: 1 EN23-133 Reso taft street industrial park plat amendment_.docjb edits.doc Exhibit A - Plat - Taft Street Industrial Park 122-25.pdf Exhibit B - Parcel A and B .pdf Exhibit C - Traffic Study Final approved report LtrRL041923_Appendices_S&S.pdf Strategic Plan Focus Area: Economic Vitality 9. R-2023-181 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The “Stirling Warehouse” Plat, Being In The City Of Hollywood, Broward County, Florida, Located At 2910 Stirling Road At The Southwest Corner Of Stirling Road And North 29th Avenue. Attachments: EN23-056- Resolution 2910 Stirling Plat CLN.doc 3 Exhibit A Stirling Plat 5.24.23.pdf 4 Exhibit B - Development Review Report - 9-7-22 - Stirling Warehouse.pdf 5 Site Plan - Stirling 4.18.23.pdf Strategic Plan Focus Area: Economic Vitality 10. R-2023-182 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving An Amendment To The Plat Notation For The “Gator 441 Subdivision” Plat To Revise The Plat Note To Reflect The Proposed Use. Attachments: 1 EN23-110 Reso Gator 441 subdivision plat note amendment_.docjb edits.doc 3 Exhibit A - PLAT.pdf 4 Exhibit B Pre-Application Certification Receipt_Gator 441 Subdivision (010-MP-90).pdf 5 LOI C-1-Site Plan.pdf Strategic Plan Focus Area: Economic Vitality City of Hollywood Page 4 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 DEPARTMENT OF INFORMATION TECHNOLOGY 11. R-2023-183 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Blanket Purchase Agreement And Proposal Form From Dell Financial Services LLC To Lease 250 Dell Latitude 5540 Laptops And 50 Dell Optiplex 7010 Desktops With Maintenance Support For An Estimated Annual Amount Up To $87,137.60 And An Estimated Total Amount Up To $348,550.40 Over A Period Of Four Years In Accordance With Section 38.41(C)(9) Of The Procurement Code (Best Interest). Attachments: Dell Lease Resolution 2023.docx Purchase Agreement Quote 3000151678984.1 for $331,538.50.pdf Lease Pricing Proposal Financing Proposal NASPO Master Agreement MNWNC-108.pdf DMS Contract Amendment 5.pdf 2023 Dell Financial Laptop Lease Term Sheet.doc Strategic Plan Focus Area: Infrastructure & Facilities 12. R-2023-184 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Renewal Of The Microsoft Enterprise Agreement Via CDW Government, LLC For The Provision Of Microsoft Licenses And Services Over A Three-Year Period In An Estimated Annual Amount Of $829,325.15 In Accordance With Section 38.41(C)(11) (A) Of The Procurement Code. Attachments: Resolution Draft PA600699 for $2,487,975.45.pdf Renewal Quote EA Renewal Paperwork Original Contract Contract Extension R-2020-154.pdf R-2017-194.pdf 2023 Microsoft Enterprise Agreement Term Sheet.doc Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 5 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS 13. R-2023-185 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To All Paving Inc. For Annual Small Concrete And Pathway Construction In An Amount Up To $110,555.00 Based Upon Palm Beach County Contract #R2021 0874, Project #2020056 In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback). Attachments: Reso - All Paving Resolution Piggyback_Final 05.25.2023.docx PO_300000006748571_PFY-2302771_0.pdf R2021 0874 Pages from 2020056 All Paving (compressed).pdf Engineering and Public Works - Roadway Production Contracts & CCNA.pdf Contract Document.pdf Palm Beach County Contract 56.pdf All Paving_Piggyback Request Form.pdf All Paving Piggyback Checklist_ Approved.pdf ALL Paving Prices Palm Beach County Contract.pdf Hollywood City - Jefferson Park quote.pdf Hollywood City - David Park Tenis Club quote.pdf All Paving_COI.pdf RE_ Emailing_ All Paving COI.pdf Term Sheet - All Paving Inc.doc Strategic Plan Focus Area: Infrastructure & Facilities POLICE DEPARTMENT 14. R-2023-186 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Expenditure Of Federal (Justice) Law Enforcement Forfeiture Funds Pursuant To The Federal Comprehensive Crime Control Act Of 1984, To Provide Funding For Law Enforcement Training, Law Enforcement Investigations (Inclusive Of Overtime, Confidential Informant Fees), And The Acquisition Of Law Enforcement Equipment In An Amount Not To Exceed $50,000.00; Amending The Fiscal Year 2023 Adopted Operating Budget (R-2022-283). Attachments: Resolution Exhibit 1 Strategic Plan Focus Area: Public Safety City of Hollywood Page 6 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 15. R-2023-187 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Change Order To The Blanket Purchase Agreement With Galls, Inc. To Increase The Agreement Amount From $150,000.00 Annually To $180,000.00 Annually For The Purchase Of Police Uniforms In Accordance With Section 38.48 Of The Procurement Code (Change Orders). Attachments: Resolution.docx PA_300000006758576_PA600348_7.pdf Tampa PD Renewal_12-17-22 to12-16-23-3.pdf Tampa Police Department - Consent Agenda Signed.pdf R-2021-139-3.pdf Strategic Plan Focus Area: Public Safety DEPARTMENT OF PUBLIC UTILITIES 16. R-2023-188 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Professional Services Agreement With Hazen And Sawyer, P.C. To Provide Engineering Consulting Services Related To An Inflow and Infiltration Program, And To Execute An Authorization To Proceed For Work Order Number H&S 23-05 For Consulting Services In The First Year Of The Agreement, In An Amount Up To $480,000.00. Attachments: Resolution-H&S Agreement and ATP H&S 23-05 - I&I Program.docx Authorization to Proceed - H&S Agreement and ATP H&S 23-05 I&I Program.pdf Agreement - H&S Agreement and ATP H&S 23-05 - I&I Program.pdf Proposal - H&S Agreement and ATP H&S 23-05 - I&I Program.pdf R-2022-364 H&S Agreement and ATP H&S 23-05 - I&I Program.pdf TermSheetHazenandSawyer 2023-436.doc Strategic Plan Focus Area: Infrastructure & Facilities 17. R-2023-189 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Adopt The Royal Poinciana Fiscal Sustainability Plan By Executing The State Of Florida State Revolving Fund Project’s Fiscal Sustainability Plan Certification. Attachments: Resolution - Royal Poinciana Fiscal Sustainability Plan.docx Proposal -Royal Poinciana Fiscal Sustainability Plan.pdf Certification - Royal Poinciana Fiscal Sustainability Plan.pdf Strategic Plan Focus Area: Infrastructure & Facilites City of Hollywood Page 7 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 1:00 PM PRESENTATIONS, PROCLAMATIONS AND AWARDS 18. P-2023-070 A Proclamation In Recognition Of The 20th Anniversary Of The Stirling Road Library - July 2023. Attachments: 06-21-23-Stirling Road Library 20th.docx Strategic Plan Focus Area: Communications & Civic Engagement 19. P-2023-071 Presentation By Chief Chris O’Brien, Recognizing Recipients Of Hollywood Police Department Awards For The Months Of February, March And April Of 2023. Strategic Plan Focus Area: Public Safety 1:15 PM TIME CERTAIN ITEM 20. P-2023-072 Presentation By Marty Kiar, Broward County Property Appraiser, Regarding Property Values In Hollywood. Strategic Plan Focus Area: Financial Management & Administration 1:30 PM TIME CERTAIN ITEM 21. P-2023-073 Presentation by Moises D. Ariza, Partner, Marcum LLP, To The City Of Hollywood, Of The Fiscal Year 2022 Annual Comprehensive Financial Report And Fiscal Year Audit Results. Strategic Plan Focus Area: Financial Management & Administration REGULAR AGENDA 22. R-2023-190 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Designating The Voting Delegate For The Florida League Of Cities 2023 Annual Conference. Attachments: R-fal-leg-appt 2023.doc 2023 Voting Delegate Memo.pdf Office Of The City Clerk Strategic Plan Focus Area: Employee Development & Empowerment City of Hollywood Page 8 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 23. R-2023-191 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreement With Blue Shield Security & Protection, Inc. For Armed and Unarmed Security Guard Services In An Amount Not To Exceed $8,030,871.00 Over A Five-Year Period. Attachments: 2023 Resolution Security Guard Services Armed Unarmed Security Agreement_Final 6.8.23.docx IFB-043-23-SK_ Security Guards Bid Packet_Addendum & Revised Attachment A.pdf IFB-043-23-SK_Bid Tabulation.pdf IFB-043-23-SK_Revised Notice of Intent to Award (Final).pdf Office Of The City Manager Strategic Plan Focus Area: Public Safety 24. R-2023-192 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Renew Blanket Purchase Agreements With Calvin, Giordano & Associates, Inc. And C.A.P. Government, Inc. For Inspection And Plan Review Services In An Estimated Annual Cumulative Amount Not To Exceed $1,500,000.00 Based Upon The City Of Fort Lauderdale Renewal Of Contract #12376-813 In Accordance With Sections 38.41(C)(5) And 38.49(C)(1) Of The City’s Procurement Code. (Piggyback) Attachments: Resolution for CAP & Calvin 2023.docx PA_300000006758576_PA600362_10.pdf PA_300000006758576_PA600365_6.pdf PR-23-140_CM_Memo_CAP CGA Extensions.pdf R-2021-171_Executed Resolution.pdf R-2022-047_Raised Amount Executed Resolution.pdf Fort Lauderdale 12376-813-1 Fully Executed Contract 05.15.2021 - 05.31.2025.pdf 12376-813-1; Plan Review and Inspection Services Amd 1 (CAP) - DC Approved.pdf Fort Lauderdale 12376-813-2 Fully Executed Contract 05.15.2021 - 05.31.2025.pdf 12376-813-2; Plan Review and Inspection Services Amd 1 (CGA) - DC Approved.pdf Term Sheet.doc CAP and Calvin BPA renewal.doc Department Of Developmental Services Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 9 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 25. R-2023-193 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue Purchase Orders To Multiple Vendors For The Purchase Of Vehicles In A Combined Amount Up To $3,855,000.00 Based Upon The Florida Sheriffs Association Contract FSA22-Vel30.0 In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback). Attachments: Resolution Vehicle_piggyback_paperwork Budget Estimates FSA Zone Map.pdf Vehicle and Vendor List (FSA Southern Zone ).pdf Police Department Strategic Plan Focus Area: Public Safety 26. 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes) COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY MANAGER 27. Commissioner Shuham, District 1 28. Commissioner Anderson, District 2 29. Commissioner Callari, District 3 30. Vice Mayor Gruber, District 4 31. Commissioner Biederman, District 5 32. Commissioner Quintana, District 6 33. Mayor Levy 34. City Attorney 35. City Manager 36. ADJOURNMENT City of Hollywood Page 10 Regular City Commission Meeting Meeting Agenda - Final June 21, 2023 Any person who wishes to speak must first complete a comment card from the City Clerk. Comment cards must be returned to the City Clerk within the first five minutes after the start of the agenda item . After being recognized, approach the podium, give your name and address, identify your client or clients (if applicable). A citizen's time is not transferable to any other person. Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM. Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances. Any person wishing to appeal any decision made by this Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is made. Two or more members of the same city board, commission, or committee, who are not of this Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable action may later be taken by their board, commission or committee. Persons with disabilities who require reasonable accommodations to participate in City programs and/or services may call the Division of Engineering/Transportation & Mobility, Azita Behmardi, ADA Coordinator/City Engineer, five business days in advance at 954-921-3251 (voice). If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD). Disclosure of Real Estate Interests and Business Relationships - When an agenda item involves the use or development of land, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined below) that such City official or employee or any relative of such City official or employee has in land located within 300 feet of the land that is the subject of the item. When an agenda item involves an invitation for bids, request for proposals, request for qualifications, request for letters of interest, or other competitive solicitation, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that such City official or employee or any relative of such City official or employee has with any business entity that has submitted a response to the competitive solicitation. “Significant interest” means ownership of more than five percent of the value of the land. Persons attending meetings shall remain seated at all times unless called upon to speak, will not call out comments during the meeting or make inappropriate hand or facial gestures. Please silence all cell phones prior to entering the meeting. City of Hollywood Page 11

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