Board of Trustees Meeting

VILLAGE OF HOMEWOOD BOARD OF TRUSTEES MEETING TUESDAY—FEBRUARY 11, 2020 VILLAGE HALL BOARD ROOM CALL TO ORDER: Village President Hofeld called the regular meeting to order at 7 p.m. There were more than 20 members of the public and one press representative present. PLEDGE OF ALLEGIANCE: Village President Hofeld led trustees in the Pledge of Allegiance. ROLL CALL: Clerk Marilyn Thomas called the roll. Those present were Village President Richard Hofeld, Trustee Barbara Dawkins, Trustee Lisa Purcell, Trustee Karen Washington, Trustee Lauren Roman, and Trustee Jay Heiferman. Trustee Larry Burnson was absent. INTRODUCTION OF STAFF: Village President Hofeld introduced staff members in attendance: Village Manager Jim Marino, Village Attorney Christopher Cummings, Fire Chief Bob Grabowski, Director of Public Works John Schaefer, Director of Economic Development Angela Mesaros, Director of Finance Dennis Bubenik and Assistant Village Manager Napoleon Haney. MINUTES: The minutes of the Committee of the Whole meeting January 9, 2020, were reviewed. There were no comments or corrections. A motion was made by Trustee Purcell and seconded by Trustee Dawkins to accept the minutes as presented. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, Roman, and Heiferman. NAYS –None. Motion carried. The minutes of the Committee of the Whole meeting of January 23, 2020, and the minutes of the regular village board meeting of January 28, 2020, were presented. There were no comments or corrections. A motion was made by Trustee Purcell and seconded by Trustee Dawkins to approve the minutes as presented. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, and Roman. NAYS – None. ABSTAIN – Trustee Heiferman. Motion carried. CLAIMS LIST: The Claims List in the amount of $1,128,502.08 was reviewed. There were no questions from the Trustees. A motion was made by Trustee Purcell and seconded by Trustee Roman to approve the Claims List as presented. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, Roman, and Heiferman. NAYS –None. Motion carried. President Hofeld said five items equaled 76 percent of the Claims List: $213,970.43 for February employee insurance; $39,568 for Homer Tree Care, Inc. for tree removal services; $352,406.99 to the City of Harvey for Lake Michigan water; $180,300 to Burns & McDonnell Engineering for work on the proposed water delivery project; $68,611.40 to Sunset Sewer & Water Inc. for work repairing sewers along the 18800 block of Ashland Avenue. PRESENTATIONS: PUBLIC WORKS: The board was asked to approve a resolution honoring Donald J. Anderson on his retirement from the Village’s Public Works Department after 18 years as engineering project coordinator. A motion was made by Trustee Purcell and seconded by Trustee Washington to approve the resolution. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, Roman, and Heiferman. NAYS –None. Motion carried. Public Works Director Schaefer said Anderson has been an asset to the village and taken on major projects, including all mapping work, sidewalk replacement, and maintaining all technical drawings for various village projects. FIRE DEPARTMENT HIRES: Fire Chief Grabowski presented two new firefighter/paramedics to the board. Stephen Nolan and Rafael Reyes worked for the department on a part-time basis, went off to work for other departments and returned to the Homewood Fire Department when full-time positions became available. Clerk Thomas administered the oath of office to Nolan and Reyes. Chief Grabowski said the department is fully staffed now, following the promotions of John Elashik and Tom Gaskin to captain, the promotions of Ryan Tracy and Ryan Schneiter to lieutenant, and now the hiring of Nolan and Reyes. HEAR FROM THE AUDIENCE: President Hofeld invited anyone in the audience to offer comments on any subject not on the agenda. No comments were offered. OMNIBUS REPORT: Clerk Thomas presented the Omnibus Agenda: A. 2019 ANNUAL REPORTS: Accept the 2019 Annual Reports for the Appearance Commission and Police Pension Fund.  B. BID AWARD/SANITARY SEWER LINING: Award the Bid #19-06PW to Performance Pipelining, Inc. of Ottawa, IL, the lowest possible bidder, for sanitary sewer lining services, in an amount not to exceed $300,000.00. C. ORDINANCE M-2127/DONATION OF SURPLUS PROPERTY: Pass an ordinance providing for the donation of certain property owned by the Village of Homewood, Cook County, Illinois. D. ORDINANCE M-2128/ESTABLISHING ADMINISTRATIVE PROCEDURE FOR DETERMINING CLAIMS UNDER THE PUBLIC SAFETY EMPLOYEE BENEFITS ACT: Pass an ordinance establishing an administrative procedure for assessing and determining claims under the Public Safety Employee Benefits Act. E. HOMEWOOD SCIENCE CENTER-ENGINEERING SERVICES: A. BUDGET AMENDMENT/ENGINEERING SERVICES: Consider a motion to approve a budget amendment increasing the Science Center Electrical budget account line item (35-3-831-55-3540) by $1,900.00 for lighting design and lighting fixtures and specification work. B. AMENDMENT TO ENGINEERING SERVICES AGREEMENT/HOMEWOOD SCIENCE CENTER ELECTRICAL DESIGN: Authorize and approve an amendment to an engineering services agreement between the Village of Homewood and Kluber Architects Inc. of Batavia, IL, for lighting design, fixture selection and specification work at the Homewood Science Center, in an amount not to exceed $4,200.00. A motion was made by Trustee Purcell and seconded by Trustee Washington to approve the Omnibus Report. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, Roman, and Heiferman. NAYS –None. Motion carried. GENERAL BOARD DISCUSSION: Trustee Roman invited the public to the Village’s annual Chocolate Fest on Feb. 22 in the auditorium. EXECUTIVE SESSION: A motion was made by Trustee Purcell and seconded by Trustee Roman to enter into Executive Session to discuss actual litigation. Roll Call: AYES—Trustees Dawkins, Purcell, Washington, Roman, and Heiferman. NAYS –None. Motion carried. The board moved to Executive Session at 7:20 p.m. The board returned from Executive Session at 8 p.m. A motion was made by Trustee Dawkins and seconded by Trustee Roman to adjourn the regular meeting of the Board of Trustees at 8 p.m. Meeting adjourned on voice vote. Respectfully submitted, Marilyn Thomas Village Clerk