Committee of Whole

CITY OF HORICON COMMITTEE OF WHOLE AUGUST 13, 2013 The Committee of Whole of the City of Horicon met in regular session on August 13, 2013. The meeting was called to order by Mayor Neitzel at 6:00 p.m. Alderpersons present: Hady, Marschke, Pahl, Miller, Plautz, and Wieneke. Alderpersons absent: None. Mayor Neitzel led the Pledge of Allegiance. Public Appearances: None. Susan Leahy of Kunkel Engineering presented bids received for the 2013 Building Improvement Project. Susan noted no bids were received for the boiler and control replacement at the Safety Building and the Public Works Garage upgrades, she recommended the City rebid these items after the first of the year. Discussion was held in regard to financing of the 2013 Building Improvement Project and the Northeast Area Drainage Storm Sewer Project. Motion by Hady, second by Miller, to accept the bid from W.J. Woodruff Roofing Contractors, Inc. in the amount of $153,800 to replace the Safety Building roof and to accept the bid from Pioneer Roofing, LLC in the amount of $209,652 to replace the City Hall roof; the remaining items in the 2013 Building Improvement Project should be rebid after January 1, 2014. All voting AYE. Motion carried. Motion by Marschke, second by Plautz, to accept the Engagement Letter from Baker Tilly for a Single Line Audit of federal and state awards expended in 2012 and the Engagement Letter from Baker Tilly for an audit of TIF #3. All voting AYE. Motion carried. A Van Brunt Parking Concept Sketch was created by the Horicon School and presented to the Committee. The sketch recommended changing of parking restrictions on areas of South Cedar Street, Minerva Street, and South Finch Street as well as installing two additional stop signs. Discussion was held in regard to the drop off points of the students and the benefits/hazards in relation to parking. Motion by Plautz, second by Marschke, to approve the recommended parking restrictions as presented in the Van Brunt Parking Concept. Voting AYE: Plautz, Marschke, Pahl Voting NAY: Wieneke, Hady, Miller The above item has already been placed on the Council agenda for Council action. Motion by Marschke, second by Plautz, to approve the installation of stop signs on Minerva Street entering South Cedar Street, East and West. All voting AYE. Motion carried. CITY OF HORICON COMMITTEE OF WHOLE AUGUST 13, 2013 Parking restrictions on areas of Lynn, North Elm, East Maple, and East Walnut Streets were reviewed and discussed. Motion by Plautz, second by Marschke, to eliminate parking restrictions on the following areas:  North side of Lynn Street from North Elm Street eastward to the mid-block alley  East and West sides of North Elm Street from Lynn Street to East Maple Street  North and South sides of East Maple Street from North Elm Street to North Hubbard Street  North side of East Maple Street from North Vine Street to North Elm Street  North side of East Walnut Street from North Vine Street to North Elm Street All voting AYE. Motion carried. Motion by Hady, second by Plautz, to accept the drafted Operator License Application Approval Process. All voting AYE. Motion carried. Motion by Miller, second by Wieneke, to add a proposed gravel path and fencing as an alternate bid in the Northeast Area Drainage Storm Sewer Project. All voting AYE. Motion carried. Motion by Miller, second by Pahl, to accept the Scope of Services from MSA for Mill Street Facility Abandonments in the amount of $10,000. All voting AYE. Motion carried. Motion by Miller, second by Wieneke, to install a chlorination system in Well #3 and change it to emergency status. All voting AYE. Motion carried. Dave Magnussen, Public Works/Utility Supervisor, distributed the most recent WISLER Road Ratings. Discussion was held regarding the status of various streets and how to proceed with road work in 2014. Magnussen updated the Committee as to the status of trees on North Cedar Street. Motion by Wieneke, second by Miller, to approve Change Order #3 from Staab Construction for Wellhouse #5 in the amount of $1,655.00. All voting AYE. Motion carried. Discussion was held regarding a School Resource Officer. Items discussed included staffing, cost distribution, the amount of calls to the school, and the school’s contribution to the position. No action was taken. CITY OF HORICON COMMITTEE OF WHOLE AUGUST 13, 2013 Motion by Plautz, second by Hady, to approve a One Year Operator License for the year ending June 30, 2014 to Deanna G. Baade and Sarah L. Kimball and a Two Year Operator License for the year ending June 30, 2015 to Kaitlin M. Krause. All voting AYE. Motion carried. Non-Action Discussion: Magnussen presented the following items:  Status of Maple Street pavement issue  Questioned funding for sandblasting of truck  Execution of additional item #16 regarding Lake Street Bridge Design  Updated language relating to closure of the Aquatic Center  Harold Vanderhei’s work status  Fencing at Discher Park  Report/Pictures from sewer Alexandra Harvancik, Librarian, announced the Library’s Summer Reading Program has ended as a success. She also announced she has obtained a Grade II Librarian status from the State. Kristen Jacobson, Clerk-Treasurer, announced the City will need to begin working on the 2014 Budget. Mayor Neitzel announced he is attending a Mayoral Conference next week. Motion by Wieneke, second by Plautz, to adjourn. All voting AYE. Meeting adjourned at 9:28 p.m. _____________________________________ Kristen M. Jacobson, City Clerk-Treasurer