Committee of Whole

CITY OF HORICON COMMITTEE OF WHOLE MAY 13, 2014 The Committee of Whole of the City of Horicon met in regular session on May 13, 2014. The meeting was called to order by Mayor Neitzel at 6:04 p.m. Alderpersons present: Hady, Marschke, Pahl, Miller, Plautz, and Fausett. Alderpersons absent: None. Mayor Neitzel led the Pledge of Allegiance. Public Appearances: Several residents expressed concern regarding citywide removal of waste and recycling. Items addressed included the process of selecting a contractor, costs, benefits, and methods of pickup. A proposal for Solid Waste and Recycling Collection and Disposal from Waste Management was reviewed by the Committee of Whole. The Committee compared and discussed proposals submitted by both Waste Management and Advanced Disposal. Items discussed included: base rates, annual rate adjustments, fuel surcharges, bulk pickup, and service at municipal buildings. Robert Carpenter of Rock River Tap Bar & Grill, LLC requested a Temporary Extension of the Licensed Premises at 110 West Lake Street on Sunday, July 6th to celebrate the start of bridge construction; and on Sunday, August 3rd for the Annual Canoe/Kayak Race. Both events will include live entertainment as well as food and beer sales outside until 7 p.m. Motion by Plautz, second by Marschke, to grant a Temporary Extension of the Licensed Premises to Rock River Tap Bar and Grill, LLC, 110 West Lake Street, on Sunday, July 6 and Sunday, August 3, 2014; the extension will include the parking lot. All voting AYE. Motion carried. A Driveway Opening Permit application requesting a second driveway at 605 Grand Street was reviewed and discussed. Discussion included use/necessity of the second driveway and the proximity of the second driveway from the known lot line. Motion by Hady, second by Pahl, to approve the Driveway Opening Permit application for 605 Grand Street for a second driveway as requested on the permit application. All voting AYE. Motion carried. Dave Magnussen, Public Works/Utility Supervisor, presented several quotes/options for replacement of the Kiwanis Park Building roof. Motion by Fausett to accept the bid from Mayville Home Improvement, LLC in the amount of $12,425 to replace the Kiwanis Park Building roof. Motion died due to lack of a second. CITY OF HORICON COMMITTEE OF WHOLE MAY 13, 2014 Motion by Marschke, second by Pahl, to accept the bid from Mayville Home Improvement, LLC in the amount of $8,800 to replace the Kiwanis Park Building roof. All voting AYE. Motion carried. Magnussen distributed a listing of the proposed 2014 Asphalt Projects and announced he would have bids for the May Council meeting. A proposed Intergovernmental Contract between the City of Horicon and Dodge County for collection of special assessments and special charges was reviewed and discussed. Motion by Miller, second by Fausett, to approve the Intergovernmental Contract with Dodge County for the collection of special assessments and special charges. All voting AYE. Motion carried. Motion by Marschke, second by Miller, to authorize the disposal of public records from the City Clerk’s Office as listed on the memo dated May 7, 2014. All voting AYE. Motion carried. Motion by Hady, second by Plautz, to authorize purchase of Adobe XI Pro Software in the amount of $1,956 for the City Clerk’s Office per the 2014 Budget. All voting AYE. Motion carried. Motion by Hady, second by Miller, to authorize purchase of Microsoft Office Pro Software in the amount of $1,636 for the City Clerk’s Office per the 2014 Budget. All voting AYE. Motion carried. Motion by Hady, second by Marschke, to authorize purchase of 3 computers with installation and warranties in the amount of $5,257 for the City Clerk’s Office per the 2014 Budget. Voting AYE: Hady, Marschke, Pahl, Miller, and Plautz. Voting NAY: Fausett. Motion carried. A request for an EMT in attendance at home youth football games by the Horicon Youth Football Program was reviewed and discussed. It was noted the EMT would be paid by the City to attend and the presence of an ambulance is not necessary. The Committee would like the EMS Coordinator and a representative of the Horicon Youth Football program to attend June’s Committee of Whole to answer additional questions. The Concession Stand Agreement for the Aquatic Center will be reviewed at the May Park and Recreation Board meeting. CITY OF HORICON COMMITTEE OF WHOLE MAY 13, 2014 Motion by Plautz, second by Marschke, to approve a 2-Year Operator License for the year ending June 30, 2015 for Vicki L. Bollerus, Krystal D. McClelland, Allison L. McDougal, and Amanda J. Von Rueden; a 2-Year Operator License for the year ending June 30, 2016 for Dylan M. Etter, Megan I. Krause, Leah L. Lotz, and Kay M. Weiss. All voting AYE. Motion carried. Non-Action Discussion: Magnussen announced storm sewer repairs had been completed at the discharge area for Pheasant Lane and Green Tree Road. He also announced a pre-construction meeting for the building improvements at the City Garage had been held and material could be ordered as soon as Monday. Magnussen stated bids for the Lake Street Bridge Reconstruction had been opened and they came in 30% higher than anticipated, they are currently being reviewed by the State. Magnussen questioned the status of a strip of City owned property east of Oak Lane. Discussion was held regarding whether or not the area is actually a road; consensus that the area in question is not a road. Joseph Adamson, Police Chief, announced a Youth Summit relating to heroin had been held at the Horicon Junior/Senior High School for students in 7-12th grades. He also announced the Police Department had records they would like to dispose of and requested it be placed on the May Council agenda. Kristen Jacobson, Clerk-Treasurer, announced she will be out of the office May 19 – 23 attending the International Institute of Municipal Clerks Conference in Milwaukee; she will be available by phone and check e-mails daily. Motion by Plautz, second by Miller, to adjourn. All voting AYE. Meeting adjourned at 8:07 p.m. _____________________________________ Kristen M. Jacobson, City Clerk-Treasurer