Airport Advisory Committee

Minutes Airport Advisory Committee August 20, 2024 12:00 PM Hot Springs Memorial Field 525 Airport Rd, Suite 100 Meeting called to order by Wendy Harris. 1. Roll Call Committee Members Committee Members present: Scott Lauck, Alex Mouton & Trent Foreman. Absent: Mike Abram & Darrin Clark. Staff: Don Rowlett, Kent Trice and Wendy Harris. 2. Consider Approval of the Agenda Trent Lauck made a motion to approve the August 20, 2024 agenda. Alex seconded the motion to approve the agenda as presented. Motion passed. 3. Consider Approval of the Minutes Trent made a motion to approve the July 16, 2024 minutes. Alex seconded the motion to approve the minutes as presented. Motion passed. 4. Introduction of Guests No Guests Present 5. Airport Director’s Report Virtower Traffic Report – The traffic count for July 2024 was 2061 and June 2024 was 2612. Don, Kent and Wendy had some training on Virtower. Mostly on how to navigate the different reports that can be used. Virtower now has a data base of all based aircraft of HOT. All tracking is done by tail #. HOT has 110 validated based aircraft with 3 not being validated. Validation means there is no claim that the aircraft is based at another airport. There are 3 aircrafts that are not based at HOT. Calls have to be made to the corresponding airports or to the owner of the aircraft to be removed from that airports list as a based aircraft. National vs. Regional – Currently HOT is a Regional Airport. Total number of based aircraft at HOT is 113. Of the 113 aircrafts five are jets. In order to reach the next level of National we need to have 11 Jets. Alex stated that when we were in the Master Plan Meeting the number of jets required for qualification for National designation was five. Committee members recalled in the meeting HOT only needed 2 more jets to be National. Don’s understanding is that to receive National designation 11 jets are required. Don will do more research on this matter. Committee members would like to see the notes from the last Master Planning meeting to be clear on what the correct number of jet aircraft required for National designation. National Aviation / Tenant Appreciation Day – Scheduled for Saturday, August 17, 2024. 30-35 people showed up through out the day. This was a good event and will be repeated next year. Photos are on the Airport Facebook page. Airport Finances– In July we usually look at the differences for the year, however there is a significant difference in the month of July 2023 and I’m not sure what is driving that huge difference. Page 1 of 3  Unless it was a combination of races and Camp Ozark. Looking at July 2024 compared to August 2024 numbers are up. Airport Leases – Airborne is continuing to be behind. Paperwork for Termination and Eviction is at the City Attorney’s Office. Utilities were due to be cut off on August 19, 2024. A payment was made on the utilities but not for the hangars. Don, emailed Bill Burrough yesterday and provided him with a total of what’s owed, which is $132,484.00. Committee members would like to understand the thinking and thought process of Bill and Lance for continuing to look at the situation rather than just cutting our loses. Runway 3 – Continuing to work on getting their Part 145 Certification. We are still working to get the space requirement so they can get approved from the FAA. Terminal Roof – This job is out for bid; several companies have come out to see the roof. Bid openings begin September 3, 2024. Runway 5-23 Rehab– Crack Seal and Lighting going to the BOD on September 3, 2024 to award the contract to Metro Construction. The grant application will be going to the BOD on the same day. Taxiway Alpha, Bravo, Charlie Reconstruction - This contract will go to the BOD tonight and will be awarded to Redstone. 6. Old Business A. South Ramp Development–Hangar cost is currently at 1.3 million to build the hangar. Location of the hangar has changed to where the defunct jets are. This way there is not ground work to be done. The funds to will come from the State Commission 90/10 for the building and 80/20 for the ground. HOT will come up with the 10 and 20. B. Hangar A-18 – Door is now closed. We are not receiving our monthly $5k per month while hangar is empty. Total cost is $20k to fix the door which includes equipment. By taking three months to get through all the processes to approve the money for repairs, this essentially increases the cost of replacing the door by 75%. When you don’t pull the trigger, it will cost you. C. Maintenance – A-19 is getting preventative maintenance on the door and some seals. We are having issues with tractors and mowers that are breaking down. D. Mold Remediation -Steamatic is set to begin working on A-6 on September 9, 2024. The cost is $ 6208.00. Two hangars were affected from water leaking in a bathroom. E. Traffic Division – Making new more visible signs. Some individuals have been vocal about people not following the traffic directional signs around the airport parking lot. New signs to include, Do Not Enter, Car Rental Return & Airport Courtesy Car Parking. Also, Fire Lane will be repainted red. F. Staffing – Don has been conducting Performance Appraisals. Bryce will be the Fire Official which consists of taking care of all Fire Extinguishers on the campus. AAOA Conference – Don, Kent and Angelie will be attendance on September 16-18, 2024. The conference will be in Eureka Springs, AR. FAA Operations Training – Kent and Angelie will be attending October 1-3, 2024. Page 2 of 3 7. New Business A. Don – Meeting on September 11, 2024 with Retired General to discuss an A&P School. This meeting will take place in Hot Springs Village. There is 13,000 sq. ft. in the warehouse at the Bill Edwards Center along with offices and bathrooms. B. Garland County Election Commission – Will use the Bill Edwards Center as a polling location for November Election. C. Church Group – interested in leasing a space at the Bills Edwards Center for weekly meetings. D. Airport Advisory Committee Meeting will be on September 24, 2024 due to conference that Don, Kent will be attending. 8. Committee Members Comments and Questions 9. Announcement of Next Meeting Date Next meeting is Tuesday, October 15, 2024, 12:00 P.M., Airport Conference Room, 525 Airport Rd. 10. Adjournment There being no further business to come before the committee, Alex made a motion that the meeting be adjourned. Trent seconded the motion. Motion passed. Page 3 of 3