Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 22 CITY OF HOT SPRINGS, ARKANSAS MONDAY, NOVEMBER 17, 2003 7:00 P.M., BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD INVOCATION - Chaplain Ed Losey PLEDGE OF ALLEGIANCE CALL TO ORDER In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be includ- ed in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. SUBJECT BOARD BUSINESS SECTION Order of Page Business Subject Reference Time 1. Roll Call of Board of Directors. N/A 7:00 - 7:10 2. Consider Approval of the Agenda. N/A 3. Recognition of Guests 1-2 4. Consider Approval of the Minutes for November 3, 2003. CONSENT AGENDA SECTION 7:10-7:15 Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business 5. Public Safety Report (November 5, 2003). 6. Resolution No. R-03-283 Approving Certain Bid Awards. (2001) Street, Drainage & Utility Construction - Public Works/Utilities (ASC)*; (2002)Dewatering Container - Utilities; (2003)Body Armor - Police (ASC)*; (2004)Refuse Containers - Sanitation. *ASC (Annual Supply Contract) 7. Resolution No. R-03-284 Appropriating Certain Revenue from the Sale of Recyclable Materials (Fleet Service Department). 8. Resolution No. R-03-285 Authorizing the Filing of a Grant Application with the Federal Transit Administration. 9. Resolution No. R-03-286 Approving the Extension of Hot Springs Municipal Water Service for Randall Road. Consent Agenda continued 10. Resolution No. R-03-287 Authorizing the Mayor to Execute Amendment No. 1 to the Contract with NRS Engineering for the Water and Wastewater Master Plan Study. 11. Resolution No. R-03-288 Authorizing Execution of a Memorandum of Understanding between the City and North Garland County Water District for Certain Meter Reading Services. 12. Resolution No. R-03-289 Authorizing an Agreement with Jordan, Woosley, Crone and Keaton for Audit Services for the City. 13. Resolution No. R-03-290 Authorizing Execution of an Easement between the City and Entergy Arkansas across Certain City-Owned Property (City Services Complex). 14. Resolution No. R-03-291 Authorizing the Mayor to Execute Lease Addendum No.1 with Carco Carriage Corporation, d.b.a. Hertz Rent-A-Car, at the Airport. 15. Resolution No. R-03-292 Authorizing the Assignment of a Medical Ambulance Services Franchise to Triad Hospitals, Inc. 16. Resolution No. R-03-293 Accepting and Appropriating a Donation for 100th Year Aviation Celebration Ceremonies. NEW BUSINESS 17. Consider Resolution No. R-03-294 Recommending the Implementation of the CBID III Traffic Study. 18. Consider Resolution No. R-03-295 Extending the Maximum Time Allowed for Cost Recovery Agreements for the Bratton Drive Water Extension Project. 19. Consider Ordinance No. O-03-96 Waiving the Requirements of Competitive Bidding for the Purchase of Certain Real Property (Keith Smith Company). 20. Consider Ordinance No. O-03-97 Waiving the Requirements of Competitive Bidding for the Procurement of a Standard Software Maintenance Agreement from New World Systems. 21. Consider Presentation of the Proposed 2004 Budget. OTHER BUSINESS 22. Consider Board of Directors’ Items for Discussion and Announcements (no vote). 23. Consider City Manager’s Report. EXECUTIVE SESSION 24. Consider the Annual Evaluation of the City Prosecutor. RECONVENE TO OPEN SESSION 25. Consider Any Action Required as a Result of the Executive Session. 26. ADJOURNMENT