Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 23 CITY OF HOT SPRINGS, ARKANSAS MONDAY, December 1, 2003 7:00 P.M., Wheeler Room Hot Springs Convention Center INVOCATION - Ms. Minnie Lenox PLEDGE OF ALLEGIANCE CALL TO ORDER In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be includ- ed in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. SUBJECT BOARD BUSINESS SECTION Order of Page Business Subject Reference Time 1. Roll Call of Board of Directors. N/A 7:00 - 7:10 2. Consider Approval of the Agenda. N/A 3. Recognition of Guests a. Mayor’s Youth Council. b. Ms. Kara Bushkuhl (GFOA) - Budget Award. c. Other Guests. 4. Consider Approval of the Minutes for November 17, 2003. 5. Consider Acknowledgment of Financial Statements for October 2003. Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business CONSENT AGENDA SECTION 7:10-7:15 6. Public Safety Report (November 19, 2003). 7. Resolution No. R-03-296 Approving Certain Bid Awards. (2001)Phone System - Utilities; (2002)Insurance - Airport and Various Departments; (2003)Gazebo (Entergy Park) - Parks (rescind award); (2004)Gazebo (Entergy Park) - Parks; (2005)Downtown Crosswalk (Bath Street) - Public Works (reject and rebid). Consent Agenda continued 8. Budget Transfer ($2,823) - Arkansas Municipal League Reception. 9. Resolution No. R-03-297 Extending an Agreement with Spectrum-BAS as the Third-Party Administrator for the City’s Self-Funded Employee Group Health Insurance Program. 10. Resolution No. R-03-298 Extending an Agreement with AVFUEL Corporation to Provide Fuel Services for the Airport. 11. Resolution No. R-03-299 Authorizing the Filing of a Grant Application with Arkansans for Drug Free Youth. 12. Resolution No. R-03-300 Authorizing Execution of an Easement between the City and Entergy Arkansas, Inc. across Certain City-Owned Property (City Services Complex). 13. Resolution No. R-03-301 Extending a Franchise Agreement for the Operation of a Specialty Transit Service (Hot Springs Carriage Company). 14. Resolution No. R-03-302 Authorizing the Assignment of a Medical Ambulance Services Franchise to Hot Springs National Park Holding, LLC, d.b.a. National Park Medical Center, an Affiliate of Triad Hospitals, Inc. and Repealing Resolution No. 539 15. Resolution No. R-03-303 Approving Change Order No. 1 with Heller Construction for 2003-4 Sewer Improvement Project (Sewer Extension to Morrison Street). 16. Resolution No. R-03-304 Approving the Extension of Hot Springs Municipal Sewer Service to McClendon Road. 17. Resolution No. R-03-305 Approving a Change Order with McWane Cast Iron Pipe Company for Central Avenue Water Main Replacement, Phase III. NEW BUSINESS 18. Consider Resolution No. R-03-306 Approving an Agreement with All States Sanitation for the Collection of Solid Waste within the Corporate Limits of the City. 19. Consider Ordinance No. O-03-98 Waiving the Requirements of Competitive Bidding for the Provision of Group Life and AD&D Insurance. 20. Consider Ordinance No. O-03-99 Levying a Supplemental Annual Assessment for the Central Business Improvement District No. 2 for 2004. 21. Consider Ordinance No. O-03-100 Accepting Certain Streets as Public Streets (Fairplay Drive, East and West Matlock Court, Fairplay Terrace, and Lavon Court). 22. Consider Ordinance No. O-03-101 Amending Ordinance No. 4531 (Purchasing Ordinance) by Adding Certain Professional Services. (First Reading Only 23. Consider Claim from Ms. Lillian Hart in the Amount of $3,701.20. OTHER BUSINESS 24. Consider Board of Directors' Items for Discussion and Announcements (no vote). 25. Consider City Manager’s Report. 26. ADJOURNMENT