Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 16 CITY OF HOT SPRINGS, ARKANSAS TUESDAY, SEPTEMBER 7, 2004, 7:00 P.M. BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. INVOCATION - Ms. Drew Terry PLEDGE OF ALLEGIANCE CALL TO ORDER Order of Page Business Subject Reference BOARD BUSINESS SECTION 1 Roll Call of Board of Directors. N/A 2 Consider Approval of the Agenda. N/A 3 Consider Approval of Minutes for August 16, 2004. 1-2 4 Recognition of Guests. N/A Order of Page Business Subject Reference Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. CONSENT AGENDA SECTION 5 Public Safety Report (August 18, 2004). 6 Resolution No. R-04-211 Approving Certain Bid Awards. (a) Chlorine - Utilities (ASC)*; (b) Fuses - Utilities (ASC)*; (c) Fernco Pipe Couplings - Utilities (ASC)*; (d) Float Switches - Utilities (ASC)*; (e) Meter Boxes - Utilities (ASC)*; (f) Brass - Utilities (ASC)*; (g) Fire Hydrants - Utilities (ASC)*; (h) Pest Control - All Departments (ASC)*; (i ) Roll On/Off Containers - Sanitation. *ASC - Annual Supply Contract 7 Budget Transfer - Reprinting of City Services Guide ($1,953). 8 Resolution No. R-04-212 Awarding a Contract to Patriot Builders for Airport Terminal Roof Replacement. 9 Resolution No. R-04-213 Authorizing the Filing of a Grant Application with the Arkansas Aeronautics Department for Roof Repairs to the Airport Terminal Building. 10 Resolution No. R-04-214 Accepting a Grant from the United States Department of Transportation and the Arkansas State Highway and Transportation Department for Public Transportation Grant Assistance (Metropolitan Planning Program) for Fiscal Year 2005. 11 Resolution No. R-04-215 Authorizing the Use of the Hot Springs Youth Center and Waiving Fees for a Fund-Raising Event to be Sponsored by Court Appointed Special Advocates (CASA). Order of Page Business Subject Reference (CONSENT AGENDA CONTINUED) 12 Resolution No. R-04-216 Awarding a Contract for Appraisal Services Related to the Higdon Ferry Road Improvement Project to Frank Manzer and Associates. 13 Resolution No. R-04-217 Awarding a Contract for Real Estate Acquisition Services Related to the Higdon Ferry Road Improvement Project to Right of Way USA, Inc. 14 Resolution No. R-04-218 Authorizing the City Clerk to File for Certain Property Tax Refunds from the Commissioner of State Lands. 15 Resolution No. R-04-219 Supporting Arkansas Constitutional Amendment No. 2. 16 Resolution No. R-04-220 Expressing the Willingness of the City to Utilize Federal-Aid Monies to Modify the Traffic Signal on Highway 70 (Grand Avenue) at Highway 270B (Malvern Avenue). 17 Resolution No. R-04-221 Expressing the Willingness of the City to Utilize Federal-Aid Monies to Modify the Traffic Signal on Highway 70 (Grand Avenue) at Highway 7 (Central Avenue). 18 Resolution No. R-04-222 Approving the Extension of Municipal Water and Wastewater Service to Oak Shores Subdivision. 19 Resolution No. R-04-223 Awarding a Contract for Installation of Automated Control Valves for the Ouachita Water Treatment Facility to Instrument Services Corporation. 20 Resolution No. R-04-224 Authorizing the Filing of a Fire Prevention and Safety Grant Application from Allstate Insurance Company. PUBLIC HEARING 21 Consider Public Hearing Related to Financing of the New Southwest Wastewater Treatment Facility Through the State Revolving Loan Fund Program. Order of Page Business Subject Reference NEW BUSINESS 22 Consider Sister City Presentation. 23 Consider Resolution No. R-04-225 Approving Change Order No. 4 with Diamond Construction for Additional Water Main Replacement for Central Avenue from Spring Street to Market Street. 24 Consider Ordinance No. O-04-50 Rezoning to C-TR, Commercial Transitional, to Include a Parcel of Property Located at 105 Ridgeway. 25 Consider Ordinance No. O-04-51 Waiving Requirement of Competitive Proposals for Architectural Services for Certain Exchange Street Parking Plaza Improvements. 26 Consider Ordinance No. O-04-52 Waiving Requirement of Competitive Bidding for the Purchase of Eagle Traffic Control Equipment. 27 Consider Ordinance No. O-04-53 Waiving Requirement of Competitive Bidding for Purchase of Certain Real Property (Block 1, Lot 9, J. C. and Nancy Sutton Subdivision - 117 Silas). 28 Consider Budget Transfer - Custom-Built Podium for Board Chambers ($1,725). OTHER BUSINESS 29 Consider Board of Directors' Items for Discussion and Announcements (no vote). N/A 30 Consider City Manager=s Report. N/A 31 ADJOURNMENT