Board of Directors

MINUTES BOARD OF DIRECTORS MEETING DECEMBER 5, 2005, AT 7:00 P.M. The regular meeting of the Board of Directors was held on Monday, December 5, 2005, at 7:00 p.m., Board Chambers, City Hall, with Mayor Mike Bush presiding. The invocation was given by Mr. Glenn Gallas, and Pledge of Allegiance to the Flag was led by Mayor Bush. Mayor Bush called the meeting to order at 7:00 p.m. 1 Roll Call Roll call was as follows: Present: Directors Peggy Maruthur, Elaine Jones, Steve Smith, Carroll Weatherford, Bill Edwards, Tom Daniel, and Mike Bush, total 7. 2 Approval of Agenda A motion was made by Director Smith, duly seconded by Director Jones, that the agenda be approved; and upon voice vote, the motion unanimously carried. 3 Approval of Minutes of November 21, 2005 Board Meeting A motion was made by Director Edwards, duly seconded by Director Maruthur, that the minutes of the November 21, 2005 Board Meeting be approved; and upon voice vote, the motion unanimously carried. 4 Recognition of Guests Mayor Bush recognized Ms. Nan Wayne, executive director, representing the Fine Arts Center of Hot Springs, who stated that the Fine Arts Center membership is donating to the City a 28-foot mural that was painted by four of the top artists; and this mural will be given through the Parks and Recreation Department to be placed at the Youth Center. She noted the mural represents the families and the waters of Hot Springs.  At this time, Director Jones read the following statement: “Last Thursday night, December 1, 2005, Hot Springs residents had the opportunity to view the Hot Springs Christmas Parade. The parade organizers called it ‘a lot bigger than expected’; but for the first time in 57 years, Miss Arkansas was not a participant in the parade. Why? If you believe the organizers, she was not in the parade because of miscommunication. I did some research and these are the fact: (1) Miss Arkansas, Eudora Mosby, was invited by the Hot Springs parade organizers to participate in the parade and told that a vehicle would be secured for her to ride in; (2) Miss Arkansas officials called Miss Karen Smith and asked her to be the chaperone for Miss Arkansas; (3) prior to the parade, Miss Smith was told by the parade organizers when and where to meet and that a red 1964 MG Roadster was the vehicle Miss Arkansas would be riding in. This conversation took place a couple of days before the parade; (4) when the chaperone arrived at the designated spot, the car was not there but arrived shortly thereafter and parked in the number one spot – the spot that was reserved for Miss Arkansas since she would be riding immediately behind the color guard; (5) the chaperone approached the driver of the car to determine the procedure; (6) the driver of the car initially asked the chaperone if she was Miss Arkansas. When told by the chaperone that she was not, the driver, Mr. Ted Carrothers, told her I’m sorry, but I cannot take here. I have already gotten somebody; (7) the chaperone, who has previously checked the arrangements, was shocked and dismayed; (8) at this time, she attempted to call the Miss Arkansas officials for clarification of the next mover for Miss Arkansas; (9) parade line-up officials offered Miss Arkansas a ride with the Elvis impersonator, a police car, and the radio station van; (10) these offers were turned down as not being worthy of the status for Miss Arkansas; and (11) the chaperone took a very offended and tearful Miss Arkansas back to her private car. To add insult to injury, the parade organizers were quoted as saying that the parade was a wonderful success. We insulted the State’s representative and called it a success. I ask this Board and the City of Hot Springs how did this happen and most importantly, why? Was it stupidity, assumptions, disorganization or racism? We will never know, but this we do know, the parade organizers and the City of Hot Springs owe a public apology to Miss Arkansas and the African-Americans in this City who are also offended by this disaster. We continually discuss how to bring more people to this city. Is this the way we want to treat our invited guests? I think not. Christmas Parade organizers need to be monitored to insure that this kind of discrimination does not ever happen again. Additionally, contrary to rumor, Miss Karen Smith displayed a professional demeanor throughout this tragedy.” City Manager Kent Myers said that he agreed with most of what Director Jones has indicated. He said he was at the parade during the event but was not in the area where they were organizing their event. He pointed out there were many people who showed up for the parade that were not on the list, and there was a lot of disorganization. He stated that Ms. Kelly Hull asked that he read the following statement on behalf of the Miss Arkansas Pageant: Board of Directors Meeting 2 December 5, 2005 at 7:00 P.M.  “It is my understanding that several people are still upset by the happenings at the Hot Springs Christmas Parade last Thursday night regarding the treatment of Miss Arkansas Eudora Mosby. As executive director of the Miss Arkansas Pageant and speaking for the board of directors, we would like to issue the following statement: The Miss Arkansas board of directors is very proud of Eudora Mosby, Miss Arkansas 2005. Eudora is a truly beautiful person of whom we are extremely proud to have a representative of the great State of Arkansas. We are also proud that Hot Springs has been the host home of the Miss Arkansas Pageant since 1958. We are upset by the mishandling of the transportation needs which were to be provided for Eudora at the Hot Springs Christmas Parade last Thursday night because of the embarrassment that it caused Eudora. However, after researching what exactly happened and after being issued an apology, both verbally and in writing from Mr. Dick Antoine, on behalf of parade officials, we feel like this was not an intentional occurrence. If we for one minute thought someone was intentionally mistreating Miss Arkansas, we would actively pursue action. However, we do not feel this to be the case. Eudora handled herself in a most professional manner, one of which we are extremely proud. Again, we regret that this has happened and believe that it could have been handled better; but we believe to be no malice. We do invite the citizens of Hot Springs and all of Arkansas to support Eudora at the Miss America Pageant on January 21 by sending cards and letters to our office at P.O. Box 1143, Hot Springs, Arkansas, 71902.” Mr. Elmer Beard said they have heard word apology used several times and do accept the apologies. He stated that apologies are very much in order for those responsible for Miss Arkansas being left out “in the cold” according to the press. He commented that the matter is bigger than a parade and asked that the record show that it is not a minor case but is major. He stated that everyone should be involved in this overall program, and it is more than some mistake that someone made. He stressed that it is an example of blatant racism. He asked in the future to continue to work toward understanding how people feel and not be so quick to say that when something like this happens, African-Americans become too highly sensitive; and it was just a typical mistake. He recommended that the City share and understand the National Association for the Advancement of Colored People in their effort to eradicate this. He stressed this is not a dead issue, and demonstrations are in process. He stated that they are very proud of Miss Arkansas. CONSENT AGENDA The Consent Agenda consisted of the following: 5 Proposed Resolution No. R-05-348 Approving Certain Bid Awards (a) Insurance {Airport Liability, Boiler and Machinery} - Airport, Utilities, and ASMSA [awarded to Roberson and Associates in the amount of $9,850 and First Arkansas in the amount of $5,518]; (b) Street Striping - Traffic [annual supply contract awarded to Time Striping]; (c) Float Switches - Board of Directors Meeting 3 December 5, 2005 at 7:00 P.M.  Utilities [annual supply contract awarded to Instrument and Supply]; and (d) Pump Parts - Utilities [ awarded to Jack Tyler Engineering in the amount of $14,266.76]. 6 Proposed Resolution No. R-05-349 Approving the Extension of Hot Springs Municipal Wastewater Service to the 1600 Block of Higdon Ferry Road. 7 Proposed Resolution No. R-05-350 Approving the Extension of Hot Springs Municipal Water Service to 102 Atoka. 8 Proposed Resolution No. R-05-351 Awarding a Contract for Architectural and Engineering Services (Hangar Complex at the Airport) to Douglas Arnold and Associates. 9 Proposed Resolution No. R-05-352 Authorizing the Mayor to Execute Contract Addendum No. 5 with Grimes Consulting Engineers (Taxiway “D” Improvement Project). 10 Proposed Resolution No. R-05-353 Extending an Agreement with AVFUEL Corporation for the Provision of Aviation Fuels at the Airport. 11 Proposed Resolution No. R-05-354 Approving Change Order No. 3 with Martin Marietta for Certain Improvements to the Safety Area and the Taxiway “D” at the Airport. 12 Proposed Resolution No. R-05-355 Revision the 2005 Airport Fund Budget by Appropriating Funds for the Purchase of Aviation Fuel. 13 Proposed Resolution No. R-05-356 Authorizing the Filing of a Grant Application with the Federal Transit Administration for Federal Fiscal Year 2006 Transit System Funding. 14 Proposed Resolution No. R-05-357 Approving the City’s Participation in the Arkansas Fire Wise Mitigation Program. 15 Proposed Resolution No. R-05-358 Accepting the Donation of a Three-Section Mural from the Fine Arts Center. Board of Directors Meeting 4 December 5, 2005 at 7:00 P.M. 16 Proposed Resolution No. R-05-359 Setting a Date for a Public Hearing to Vacate a Portion of Purity Alley. 17 Proposed Resolution No. R-05-360 Appointing Jane Ayers to the Parks and Recreation Advisory Committee. 18 Proposed Resolution No. R-05-361 Repealing Resolution No. 6003 (Reappointing Gene Larson to the Hot Springs/Garland County Beautification Commission). A motion was made by Director Daniel, duly seconded by Director Maruthur, that the Consent Agenda be approved; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. NEW BUSINESS 19 Proposed Resolution No. R-05-362 A resolution entitled, “A RESOLUTION APPROVING THE REIMBURSEMENT TO JAMES BENNETT, DEVELOPER, FOR WATER LINE EXTENSION IN BELLA PLACE SUBDIVISION,” was taken from the agenda and read by title only. A motion was made by Director Jones, duly seconded by Director Smith, that the resolution be adopted as read. Upon discussion, Mr. Don Cochran, Director of Utilities, explained that staff has received a request from Mr. James Bennett, developer of Bella Place Subdivision, for reimbursement of a portion of the water line that was extended to the subdivision. The line is an extension from his development 213 feet to James Drive and is an extension of a six-inch water main. The purpose of this six-inch water main is to provide fire protection for Mr. Bennett’s development and the rest of the neighborhood. Also, it is to provide a looped system, which is looping the existing water distribution system with a new line that was installed. The purpose of that is to provide more reliable water supply in case of a water main break and then eliminating the dead-end line to Mr. Bennett’s property, which provides better water quality for his development or anyone who is served off that pipe. The cost of the extension to Mr. Bennett was $3,727.50. Staff recommends one option that the Board may consider would be a cost difference between a two-inch water line and a six- inch water line. It has been the City’s past practice that it would pay for upsizing of the water main. Board of Directors Meeting 5 December 5, 2005 at 7:00 P.M. A two-inch water main extended would provide the reliable water source but would not provide the fire protection. The cost difference between the two is approximately $10.80 per foot for a total of $2,300.40. Director Weatherford questioned when Mr. Bennett came to the Board for this extension, if he was aware he would have to make this loop; and Mr. Cochran said he was aware that he was going to have to extend the six-inch main. He added part of the agreement at that time was the City would provide the fire hydrant that was installed, and Mr. Bennett was going to extend the water main to James Drive. He advised that the City crews made the connection, and the City provided the fire hydrant that his contractor installed. Director Weatherford asked if he knew all of this prior, and Mr. Cochran advised that was the agreement that first came to the Board. He commented at that time, he did not ask the City for reimbursement for a portion of the pipe. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Edwards, and Bush, total 4. Voting “no”: Directors Smith, Weatherford, and Daniel, total 3; motion carried. Whereupon the resolution was declared adopted. 20 Proposed Resolution R-05-363 A resolution entitled, “A RESOLUTION WAIVING THE CITY’S WATER EXTENSION COST RECOVERY POLICY AND APPROVING AN ALTERNATE METHOD FOR THE MOUNTAIN METHOD PROPERTY OWNERS,” was taken from the agenda and read by title only. A motion was made by Director Jones, duly seconded by Director Maruthur, that the resolution be adopted as read. Upon discussion, Mr. Don Cochran, Director of Utilities, advised that staff has received a request from the Mountain Meadow Property Owners, through their engineer, Mr. Milton Raabe, for an alternative reimbursement plan for the cost recovery of the construction of the water main that was installed for their neighborhood. He stated that staff’s recommendation is to deny the request and administer the City’s existing cost recovery policy for any future connections to the water line. He added that the City has a policy in place, which is based on a front footage fee. Mr. Milton Raabe commented that the method Mr. Cochran has proposed and is included in the resolution is good for areas inside the city where there are even lots or subdivided property where all of the lots are the same. If there is property in the County where there are large parcels Board of Directors Meeting 6 December 5, 2005 at 7:00 P.M. and only one house on them or very small lots and one house on them, he stated it is not that fair. He said they proposed to divide it up by the number of parcels instead of the front footage. Director Smith stated that he has done research on this, and the parcels vary to a large extent. Therefore, he would like to see it considered as a unique situation. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Daniel, total 6. Voting “no”: Mayor Bush; motion carried. Whereupon the resolution was declared adopted. 21 Proposed Resolution R-05-364 A resolution entitled, “A RESOLUTION APPROVING THE EXTENSION OF HOT SPRINGS MUNICIPAL WATER AND WASTEWATER SERVICE TO THE CROSSING AT THORNTON FERRY,” was taken from the agenda and read by title only. A motion was made by Director Daniel, duly seconded by Director Smith, that the resolution be adopted as read. Upon discussion, Mr. Don Cochran, Director of Utilities, advised that a request has been received for water and wastewater extension to the crossing at Thornton Ferry. The developer is Treehouse Developers, Conway, Arkansas; and this request was received through their engineer, Mr. Don Beavers, with B&F Engineering. He stated the development will consist of 18 apartment buildings with 16 units, for a total of 288 residential apartment units. There will be six fire hydrants included in this development, and the developer will pay all of the costs associated with the construction of the utility lines. He added this development is outside the city limits and annexation is not a consideration at this time. Mayor Bush asked how far from the city limits is the development, and Mr. Cochran advised that it is more than a mile. Director Maruthur stated this is being done by Treehouse, LLC and questioned who is the head of the LLC; and Mr. Beavers advised that it is Mr. Jim Etters, who is the president and is from Conway. Director Weatherford asked if this project has started, and Mr. Beavers advised that it is under construction. He added that none of the buildings are finished, but the framework is up. Board of Directors Meeting 7 December 5, 2005 at 7:00 P.M.  Director Smith said he looked at this project today, and it is close to being completed. He noted there are two story buildings, and they are already wrapped. Also, this is in the county and is a large project. He pointed out this will create a lot of traffic on Thornton Ferry and is less than a quarter of a mile down to the intersection of Albert Pike Road and Thornton Ferry. Director Weatherford asked if there will be 288 plumbing permits issued, and Mr. Beavers advised this will be built in two phases. He mentioned there will only be one connection for the water and one for the sewer. Mr. Cochran said as it was presented, each building will be serviced by a two-inch water meter. Therefore, they would be pulling a plumbing permit for each one of those water meters; and each building will have a plumbing permit. In reply to Director Edwards, Mr. Beavers explained there is an eight-inch main for the fire hydrants; and also those meters will come off 1-1/2 inch meters to feed 16 apartments at one time. Director Maruthur asked if they plan on returning later and making any further requests. Mr. Beavers advised there are no plans to return to the City and ask that it participate in the line cost and does not believe there is any reason to request it. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the resolution was declared adopted. 22 Proposed Ordinance No. O-05-103 An ordinance entitled, “AN ORDINANCE LEVYING A SUPPLEMENTAL ANNUAL ASSESSMENT FOR THE CENTRAL BUSINESS IMPROVEMENT DISTRICT NO. 2 OF THE CITY OF HOT SPRINGS, ARKANSAS, FOR THE YEAR 2006,” was taken from the agenda for consideration. A motion was made by Director Jones, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question “Shall the ordinance be passed as read?” and upon motion of Director Jones, duly seconded by Director Smith, that the ordinance be passed as read; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. Board of Directors Meeting 8 December 5, 2005 at 7:00 P.M. 23 Proposed Ordinance No. O-05-104 An ordinance entitled, “AN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF HOT SPRINGS, ARKANSAS, BY REZONING LOTS 6, 7 AND 8 IN BLOCK 16 OF MORRISON AND BELDING SUBDIVISION, FROM AN R-4, MEDIUM/HIGH DENSITY RESIDENTIAL, TO C-TR, COMMERCIAL TRANSITIONAL DISTRICT,” was taken from the agenda for consideration. A motion was made by Director Smith, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question “Shall the ordinance be passed as read?” and upon motion of Director Jones, duly seconded by Director Edwards, that the ordinance be passed as read. In reply to Director Daniel, Deputy City Manager Lance Hudnell explained that First Step School has acquired this property; and Lots 6 and 7 are currently for van parking in the area. They are in the process of acquiring Lot 8, which will be used for a small maintenance shop for their vans; and this is located on the corner of Cherokee and Winona and Miller and Winona. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. OTHER BUSINESS 24 Board of Directors Items Director Jones introduced Dr. Nathaniel Newman, who announced that on January 14, 2006, the Dr. Martin Luther King, Jr. Prayer Breakfast will be held in Horner Hall, at the Hot Springs Civic and Convention Center. The doors will open at 8 a.m., and the program will begin at 8:30 a.m. The speaker is Dr. Sherry Smith from Little Rock Department of Education. Tickets may be obtained from community individuals and at the Webb Community Center. Director Daniel expressed appreciation to the staff of the Parks and Recreation Department and the Traffic Services Department for their work in getting the Christmas trees ready in Arlington Lawn, helping the Downtown Merchants with the Christmas lights on the Exchange Street Parking Plaza, the new extensions of the tree in Hill Wheatley Park, and the addition of two new trees in Arlington Lawn. He stated this was funded by the Downtown Merchants Association through a chili Board of Directors Meeting 9 December 5, 2005 at 7:00 P.M. cook-off. He expressed appreciation to Police Chief Gary Ashcraft and Director Jones for being the judges. Mayor Bush questioned the status of the skating rink in Hill Wheatley Plaza, and Director Daniel said it has been a great success except it had to be closed on a Saturday and Sunday due to the warm temperature, which was a hindrance in keeping the ice frozen. 25 City Manager’s Report City Manager Kent Myers gave the following report: 1. On December 19, the City will be hosting an open house from 5 p.m. to 6:30 p.m. at City Hall and City Hall annex. He invited the Board, advisory committees and special guests. There will be entertainment in the lobby featuring Dennis Brunson and his family. There will be demonstrations of new products the City has developed including the updated website, GIS Mapping System, and improvements in the Board Chambers. 2. The first and third Mondays in January are holidays, and it seems to be the consensus among the Directors and staff to move the meetings in January from the first and third Mondays to the second and fourth Mondays (January 9 and 23). He emphasized that a decision is needed tonight since the Board is going to act on the issue regarding the National Baptist Hotel the first meeting in January; and in order to send the notices to the owner of the property, a decision is needed tonight on the dates. It was the consensus of the Board to change the Board Meeting dates to January 9 and 23. Director Maruthur announced that she will not be able to attend the Board Meeting on January 9. A motion was made by Director Jones, duly seconded by Director Edwards, that the meeting dates for the Board Meetings in January be changed to January 9 and 23; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. 3. On the Consent Agenda, the Board approved the appointment of Ms. Jane Ayers to the Parks and Recreation Advisory Committee. 4. Regarding the report from Kansas City relating to the local crime rate, late this afternoon the Police Department issued a position paper on this study; and a copy of the paper will be distributed to the Board. In conclusion, the Police Department feels the data is presented incorrectly; and the methodology of the researchers is flawed. Board of Directors Meeting 10 December 5, 2005 at 7:00 P.M.  5. On December 19, the Board will take final action on the budget. He asked if there are any changes or comments the Board needs to make. Director Weatherford stated that the Board discussed the Cushman cart for the employee who collects the money from the parking meters and had said her truck was equipped. He noted there were statements that the truck was an older truck. He reported that it is three years old and has 20,000 miles on it and could be transferred to Animal Services Department. She could be equipped with a Cushman, which would be easier to get around downtown. He stated that he would like to see this placed back in the budget, and the price is $10,000. City Manager Kent Myers mentioned that at the budget meeting, it was pointed out this would be more economical for the parking meter attendant to drive and transfer her truck to the Traffic Services Department. Deputy City Manager Lance Hudnell stated that one of the issues was if a lift gate would work with it. Director Weatherford said he talked with her, and the employees in her department would manufacture her something, such as a ramp. Mayor Bush said he is concerned about cutting back the funds for the Mayor’s Youth Council from $1,000 to $100, which is not appropriate. He pointed out that the Youth Council does a good job and represents the City; therefore, he would like to see that increased to an appropriate level. City Manager Kent Myers stated that staff had originally discussed $1,000 to pay for their meals and t-shirts, etc. He added that this does not include the trip to Washington, DC. Mayor Bush pointed out they are having fund-raisers to pay for a trip to Washington, DC. Ms. Bea Arline, Mayor’s Youth Council sponsor, stated one of the issues that came out last year was the desire to see the representatives of the Mayor’s Youth Council attend the National League of Cities Conference in March. In order to do that, they were modeling themselves after the Maumelle Youth Council since they were successful in getting some of their representatives who had been active in the Council for two years to the Conference. She pointed out that the operational funds they have go for t-shirts, leadership training, etc.; and any expenses over that are not included in the budget to send them to Washington, DC. Therefore, that would be a decision the Board would need to make. She added they are raising money for that but will not be able to raise enough money to travel to Washington, DC because of the cost of gas and rooms. She stated the hotel rooms are $250 per night. Board of Directors Meeting 11 December 5, 2005 at 7:00 P.M.  Director Jones questioned the costs involved, and Ms. Arline stated that the total package is about $4,500. She commented that by the time they are ready to make the trip, they will have approximately $1,800. She said they could probably come up with the funds for four airplane tickets. She commented that she would be going as their sponsor unless someone from the Board would like to go. Director Daniel questioned the number of nights and rooms, and Ms. Arline said that it is $250 per night. She was estimating three rooms based on the gender. They will be there for three nights and will be staying at the Conference Hotel (Washington Hilton). She said she would be willing to have anyone on the Board serve in the function as the sponsor, but it was the consensus of the Board that she attend as their sponsor. Mayor Bush pointed out that the Board can approve additional funding for this tonight or wait until she returns in January and reports on how much money has been raised and how much is needed. He said that some of the Board Reserve could be used, if necessary. Ms. Arline stated that they are pursuing for fund-raising to make an application to the Youth Advisory Committee and will be looking to them for partial funding. She is also still in the process of negotiating with a local business owner to provide some financial support. City Manager Kent Myers asked if she wanted to make an announcement to any local businesses interested in contributing. Ms. Arline stated that part of the success of a Mayor’s Youth Council is involvement from the community. She noted the youth are on the Mayor’s Youth Council because they are interested in government and making a change in their world. Therefore, any local businesses that would like to support that vision of the future are invited to contact her at 321-6871 or anyone in Parks and Recreation and they will tell them how to make out their check. Director Smith said this is a great cause, and he met some of the youth from Maumelle last year and urged the Board to get behind this effort. Director Jones expressed appreciation to everyone who attended the Board Meeting tonight and for their support, which was needed in the community. Board of Directors Meeting 12 December 5, 2005 at 7:00 P.M.  EXECUTIVE SESSION 26 Consider Annual Evaluation of the City Attorney 27 Consider Annual Evaluation of the Deputy City Attorney 28 Consider Annual Evaluation of the City Manager Mayor Bush announced that the Board will adjourn into executive session to consider the annual evaluation of the City Attorney, Deputy City Attorney and City Manager. A motion was made by Director Edwards, duly seconded by Director Weatherford, that the Board adjourn into executive session; and upon voice vote, the motion unanimously carried. The Board adjourned into executive session at 7:50 p.m. RECONVENE TO OPEN SESSION The Board reconvened into open session at 10:15 p.m. 29 Consider Any Action Required as a Result of the Executive Session Mayor Bush announced that the Board evaluated City Attorney David White, who has requested and the Board accepted his retirement as City Attorney, effective February 28, 2006, after 17 years as City Attorney. There was no adjustment made to his salary. The Board then evaluated Deputy City Attorney Brian Albright and agreed to hire him as the City Attorney, effective January 1, 2006, at an annual salary of $100,000, plus provide him with a City vehicle. The Board evaluated City Manager Kent Myers and agreed to increase his salary by 3.5 percent, effective January 1, 2006, as all City employees. A motion was made by Director Jones, duly seconded by Director Smith, to approve the actions taken in executive session as announced by Mayor Bush; and upon voice vote, the motion unanimously carried. Board of Directors Meeting 13 December 5, 2005 at 7:00 P.M. 30 ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:20 p.m., to meet again on Monday, December 19, 2005, at 7:00 p.m. ATTEST: _____________________ APPROVED:__________________ Lance Hudnell, City Clerk Mike Bush, Mayor Board of Directors Meeting 14 December 5, 2005 at 7:00 P.M.