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Board of Directors

Regular Meeting

Hot Springs, AR · January 8, 2007

AgendaMinutes

Minutes

MINUTES BOARD OF DIRECTORS MEETING JANUARY 8, 2007, AT 7:00 P.M. The regular meeting of the Board of Directors was held on Monday, January 8, 2007, at 7:00 p.m., Board Chambers, City Hall, with Mayor Mike Bush presiding. The invocation was given by Dr. Bill Terry, and Pledge of Allegiance to the Flag was led by Mayor Bush. Mayor Bush called the meeting to order at 7:00 p.m. 1 Roll Call Roll call was as follows: Present: Directors Peggy Maruthur, Elaine Jones, Steve Smith, Carroll Weatherford, Bill Edwards, and Mike Bush, total 6. Absent and not voting: Director Tom Daniel. 2 Approval of Agenda A motion was made by Director Edwards, duly seconded by Director Smith, that the agenda be approved; and upon voice vote, the motion unanimously carried. 3 Approval of Minutes of December 18, 2006 Board Meeting A motion was made by Director Edwards, duly seconded by Director Maruthur, that the minutes of the December 18, 2006 Board Meeting be approved; and upon voice vote, the motion unanimously carried. 4 Recognition of Guests Ms. Dorethea Yates, Finance Director, stated that Ms. Kara Bushkuhl, Finance Director of Fort Smith, was unable to attend tonight=s meeting. She stated this past year, the City was awarded the Certificate of Achievement for Excellence in Finance Reporting, which is the 13th consecutive year the City has been awarded this certificate. She noted this award is a positive reflection on the entire Finance Department and introduced members of the Finance staff: Ms. Laury Fiorello, controller; Ms. Jami Beeman, fixed asset and grant accountant; and Ms. Sandy Newell, who was unable to be present. Mayor Bush recognized Mr. Pat McCabe, president of the Hot Springs National Park Rotary Club, who stated that Rotary Clubs promote worldwide peace and understanding through local and global service projects; and there are more than 32,000 clubs in over 200 countries with enrollment of 1.2 million members. He mentioned that on a global basis, Rotary Clubs have banded together and nearly eliminated polio. There are only a couple of countries, such as India, that have polio today because of cultural and religious differences. He reported that during the Rotary Centennial in 2005, two local Rotary Clubs (Hot Springs National Park Rotary Club and the Oaklawn Rotary Club) joined together and raised $55,000 to provide a comfort station at the Hot Springs Greenway, known as the Rotary Centennial Trailhead. He said the Hot Springs National Park Rotary Club wishes to continue its commitment to the Hot Springs Greenway Project with a check in the amount of $3,229 for a riparian buffer, and these funds come from two sources: (1) $2,000 from the Hot Springs National Park Rotary Club; and (2) $1,229 from the Rotary District 6170, of which Hot Springs National Park Rotary Club is a member. He added that the source of the district funds is derived from the Rotary District=s accrued interest from the annual gifting of the 37 clubs in the district. He then presented a check in the amount of $3,229 to Ms. Jean Wallace, Director of Parks and Recreation. Director Edwards recognized Ms. Paula Davis and her daughter, who is an A-student at Morning Star School. He stated Ms. Davis assisted him in Hot Springs receiving the Volunteerism Award. CONSENT AGENDA The Consent Agenda consisted of the following: 5 Public Safety Report (December 20, 2006). 6 Proposed Resolution No. R-07-1 Accepting Certain Bid Awards (a) Title Search Services - Code Compliance [annual supply contract awarded to Garland County Tile]; (b) Lead Paint Testing Services - CDBG [annual supply contract awarded to Lead Technologies]; (c) Tree Service - Public Works [annual supply contract awarded to West Tree Service]; (d) Property Demolition - Code Compliance Board of Directors Meeting 2 January 8, 2007 at 7:00 P.M. [awarded to Ervan Slaight in the amount of $3,349; C. Moore Construction in the amount of $2,375; Melton Excavation in the amount of $7,600; and John T=s Excavation in the amount of $7,297, for a total of $20,621]; and (e) Janitorial Service - [annual supply contract awarded to Service One for Parks at 111 Opera Street and ServiceMaster for City Hall]. 7 Proposed Resolution No. RB07-2 Approving Change Order No. 5 with Martin Marietta for Certain Improvements to the Safety Areas and Taxiway AD@ at the Airport. 8 Proposed Resolution No. R-07-3 Authorizing an Agreement with the Greater Hot Springs Chamber of Commerce for Economic and Business Development ($2,500). 9 Proposed Resolution No. R-07-4 Authorizing a Contract for Services with the Greater Hot Springs Chamber of Commerce for Retirement Relocation Program ($12,500). 10 Proposed Resolution No. R-07-5 Awarding a Contract for Consulting Service to Ken Freeman (Trails Coordinator). 11 Proposed Resolution No. R-07-6 Amending Resolution No. 4020 by Revising the Membership of the Arts Advisory Committee. A motion was made by Director Jones, duly seconded by Director Smith, that the Consent Agenda be approved. Upon discussion, Director Maruthur clarified that the contract for consulting services to Mr. Ken Freeman, as Trails Coordinator, is not to replace Mr. Marcus Phillips as trail keeper. Mayor Bush then called for a vote on the motion to approve the Consent Agenda; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Board of Directors Meeting 3 January 8, 2007 at 7:00 P.M. NEW BUSINESS 12 Consider Reconsideration of Street Vendor Franchise - Appeal from Ms. Jeanne Masot, d.b.a. Hot Dogs Will Travel A motion was made by Director Maruthur, duly seconded by Director Smith, to consider the reconsideration of street vendor franchise (Hot Dogs Will Travel); and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Edwards, and Bush, total 4. Voting Ano@: Directors Smith and Weatherford, total 2. Absent and not voting: Director Daniel; motion carried. City Attorney Brian Albright advised that the motion passed to reconsider the street vendor franchise and a motion and second are needed to place this back on tonight=s agenda, which requires 2/3 vote of quorum, with quorum being six and will require four votes. A motion was made by Director Maruthur, duly seconded by Director Jones, to place this item on tonight=s agenda. Upon discussion, Mr. Terry Masot, 61 Collado Way, Hot Springs, Village, said that he will abide by the regulations of the City. Director Edwards stated he understood his wife, Jeanne, will be operating this business; and Mr. Masot replied that it is her business. City Attorney Brian Albright explained that the first vote was to consider what was before the Board and the issue before the Board now is to deviate from the previous action, which was to decline it. He stated it takes 2/3 of quorum in order to place this back on the agenda in order to consider Agenda Item No. 13 (An Ordinance Granting a Franchise for the Operation of a Food Service Vending Cart in Hill Wheatley Plaza to Jeanne Masot, d.b.a. Hot Dogs Will Travel). Mayor Bush then called for a vote on the motion; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Edwards, and Bush, total 4. Voting Ano@: Directors Smith and Weatherford, total 2. Absent and not voting: Director Daniel; motion carried. 13 Proposed Ordinance No. O-07-1 Board of Directors Meeting 4 January 8, 2007 at 7:00 P.M. An ordinance entitled, AAN ORDINANCE GRANTING A FRANCHISE FOR THE OPERATION OF A FOOD SERVICE VENDING CART IN HILL WHEATLEY PLAZA TO JEANNE MASOT, D.B.A. HOT DOGS WILL TRAVEL,@ was taken from the agenda for consideration. A motion was made by Director Jones, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Maruthur, duly seconded by Director Jones, that the ordinance be passed as read. Upon discussion, Ms. Jeanne Masot explained that she and her husband have operated this business together for five years. She stated it is her business and is in her name, but he is her partner. Director Weatherford pointed out this has been considered by the Board several times, and the Board just voted all vendors off Central Avenue. During special events, he questioned if they will be able to set up at Hill Wheatley Plaza without paying whoever is putting on the event. Deputy City Manager Lance Hudnell advised that is covered in the Franchise Agreement. Director Weatherford commented that he did not think that was fair since other events, such as Oktoberfest, have to pay a fee. Deputy City Manager Lance Mr. Hudnell explained that they can only do it with permission from the Advertising and Promotion Commission. If there is a special event in the Plaza and there are exclusive vendors, the Masots understand they cannot operate during the times those special vendors are there unless they goes through whatever process they have to authorize vendors. He stressed there is a paragraph in the Franchise Agreement that clearly states that. Mayor Bush asked if they were going to set up their hot dog cart for any special event, and Mr. Masot said they will not unless they talk to the Advertising and Promotion Commission. Director Weatherford asked if he was aware they will have to pay an Advertising and Promotion tax, and Mr. Masot said that he was. Board of Directors Meeting 5 January 8, 2007 at 7:00 P.M. Mayor Bush then called for a vote upon the motion to adopt; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Edwards, and Bush, total 5. Voting Ano@: Director Weatherford. Absent and not voting: Director Daniel; motion carried. Whereupon the ordinance was declared passed. 14 Request from Mr. Barry Emigh Regarding Acceptance of Clinton Statue as Gift to the City Mr. Barry Emigh said he wanted to present a statue of former President Bill Clinton as a gift to the City and felt that it would promote tourism. He stated that the statue is nine feet tall and with the pedestal, it will be approximately 15 or 16 feet tall. City Manager Kent Myers advised this request is before the Board as an appeal from the Arts Advisory Committee. He stated the Committee heard the presentation and considered the drawing. However, several arts committee members visited his property to view the statue and did not feel it was in character with the other public art around the community and recommended that the City not accept it. He commented if the Board approves this, staff will need some direction on a location to place it. He advised that it can be placed on public property, which includes street rights-of-ways and public plazas. He requested that the Board not accept this unless it has a specific location in mind because he is sure Mr. Emigh does not want the Board to accept this and then have it stored away. Director Jones questioned why the Arts Advisory Committee denied it, and City Manager Kent Myers said these are people with art backgrounds who did not feel this art was in character with the other public art around town. Also, there were comments about whether or not this was actually a true likeness of President Clinton. Director Edwards questioned why the Board should vote on this if there is no location to place it. City Manager Kent Myers asked Mr. Emigh if he had a suggestion for a site, and Mr. Emigh said he felt that should be left to the discretion of the City. He mentioned he wanted it in a location that would be visible to tourists coming into the City. He asked that Terese Kelly, at art teacher at Hot Springs High School, be recognized. . Ms. Terese Kelly, 1016 West Grand, stated she has seen the sculpture and considers it a very good likeness. She added it is figurative but a little more modern. Board of Directors Meeting 6 January 8, 2007 at 7:00 P.M. Director Maruthur commented that the most of the artwork around the City is abstract and when someone does a likeness of an individual, it is supposed to be precise. She asked if this was abstract, and Ms. Kelly said that it was not but would be considered figurative. She added from her own perspective, the artwork she has seen around town is a mixture of the drastic modern and then the very figurative brass sculptures; and this is almost a go-between because it is not the precise bronze statues. She stated it is more in line with Long Jua Xu sculptures downtown because she does not consider those extremely precise, but they are not of a known individual. Director Maruthur said she did not feel qualified to make an assessment and pointed out there is the Hill Wheatley statue in Hill Wheatley Plaza, which is supposed to be an exact likeness of Hill Wheatley. She said she is not in a position to decide if it is figurative or abstract. Director Smith questioned the type of construction material and how well it will hold up in the weather and different seasons. Mr. Emigh advised that it is concrete and will be there for 50 to 100 years. He explained statues are constructed by making a clay sculpture, then making a cast, and then a pouring, which would be a solid concrete statue or a bronze. He added that the actual sculpture is the master; therefore, it is of concrete. City Manager Kent Myers pointed out that it is only fitting to a former President, if this is accepted, that it be located at a very prominent location in the community. He stated before the Board accepts this, there needs to be more discussion on location. Mr. Amigh distributed an additional drawing showing that the pedestal will be as tall as the statue. He suggested that there be holly bushes around the base so that people will not be able to climb upon it. Director Edwards questioned how many people it will take to install it, and Mr. Amigh advised that he would construct the pedestal, which would take about 100 concrete blocks; but the only problem he would have is transporting and lifting it, which will take a lift truck to get it upon the pedestal. He stated it is approximately 800 to 1,000 pounds, which is much lighter than most statues. Director Maruthur pointed out that he has shown the rendering on bricks and asked if that is what he is prepared to do, and Mr. Amigh said it is; but it can be any choice. Board of Directors Meeting 7 January 8, 2007 at 7:00 P.M. A motion was made by Director Maruthur, duly seconded by Director Edwards, to accept the President Clinton statue as a gift to the City; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. In regard to the location, Mayor Bush suggested that they contact City Manager Kent Myers or his secretary, Margaret Parris, within the next few days. 15 Proposed Resolution No. R-07-7 A resolution entitled, AA RESOLUTION CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE IN THE TAX BACK PROGRAM (AS AUTHORIZED BY SECTION 15-4-2706[d] OF THE CONSOLIDATED INCENTIVE ACT OF 2003),@ was taken from the agenda and read by title only. (Stanley Associates) A motion was made by Director Jones, duly seconded by Director Maruthur, that the resolution be adopted as read; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the resolution was declared adopted. 16 Proposed Ordinance No. O-07-2 An ordinance entitled, AAN ORDINANCE AUTHORIZING A CONTRACT FOR SERVICES WITH THE HOT SPRINGS BOYS= AND GIRLS= CLUB; WAIVING COMPETITIVE BIDDING; AND FOR OTHER PURPOSES,@ was taken from the agenda for consideration. A motion was made by Director Smith, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Jones, duly seconded by Director Smith, that the ordinance be passed as read. Upon discussion, Director Maruthur questioned if the City can enter into this contract because it is an activity the City does not provide. City Attorney Brian Albright Board of Directors Meeting 8 January 8, 2007 at 7:00 P.M. advised this is an activity the City is authorized to conduct itself but chooses not to and contracts these services through the Hot Springs Boys= and Girls= Club. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the ordinance was declared passed. 17 Proposed Ordinance O-07-3 An ordinance entitled, AAN ORDINANCE AUTHORIZING A CONTRACT FOR SERVICES WITH THE GARLAND COUNTY ECONOMIC DEVELOPMENT CORPORATION; WAIVING COMPETITIVE BIDDING; AND FOR OTHER MATTERS RELATED THERETO,@ was taken from the agenda for consideration. A motion was made by Director Smith, duly seconded by Director Edwards, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Smith, duly seconded by Director Jones, that the ordinance be passed as read; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the ordinance was declared passed. 18 Proposed Ordinance No. O-07-4 An ordinance entitled, AAN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF HOT SPRINGS, ARKANSAS, BY REZONING 253, 260 AND 262 BAYOU POINT ROAD FROM R-1, RURAL RESIDENTIAL, TO R-L, LAKE AREA RESIDENTIAL,@ was taken from the agenda for consideration. A motion was made by Director Maruthur, duly seconded by Director Smith, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Smith, duly seconded by Director Maruthur, that the ordinance be passed as read. Board of Directors Meeting 9 January 8, 2007 at 7:00 P.M. Upon discussion, Ms. Kathy Sellman, Planning and Development Director, explained that this is a request by property owners, Wilson and Lemons, who voluntarily annexed in December. At that time, their properties were zoned R-1; and they are requesting that R-L, Lake Area Residential, be assigned to their properties. She stated the R-L zone provides a more leisure-type living associated with the residential area and proximity to the lakes to afford protection from intrusive commercial and industrial activities. Also, this is consistent with the Future Land Use Map designation ( residential/suburban), as well as similarly situated lakefront properties. The Planning Commission held a hearing on December 14 and unanimously approved this project. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the ordinance was declared passed. 19 Proposed Ordinance No. O-07-5 An ordinance entitled, AAN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF HOT SPRINGS, ARKANSAS, BY REZONING CERTAIN PROPERTY ALONG COLUMBIA HILLS ROAD FROM R-3, LOW DENSITY RESIDENTIAL, TO R-4, MEDIUM/HIGH DENSITY RESIDENTIAL,@ was taken from the agenda for consideration. A motion was made by Director Smith, duly seconded by Director Jones, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Maruthur, duly seconded by Director Smith, that the ordinance be passed as read. Upon discussion, Ms. Kathy Sellman, Planning and Development Director, explained that this will correct an error, and the two pieces of property are located at the corner of Central and Columbia Hills and front on Columbia Hills and Mangum. In 1976, one of these properties was zoned R-3 and was changed to R-4 by ordinance. In 1984, the other piece of property was changed from R-3 to R-4; however, in 2003, another ordinance was approved which accepted a new zoning map. That map was incorrect and inadvertently changed the zoning of the subject lots to R-3 instead of R-4. Board of Directors Meeting 10 January 8, 2007 at 7:00 P.M. The Planning Commission unanimously approved this change at their meeting on December 14. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the ordinance was declared passed. 20 Proposed Ordinance No. O-07-6 An ordinance entitled, AAN ORDINANCE WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING FOR THE PROCUREMENT OF A STANDARD SOFTWARE MAINTENANCE AGREEMENT FROM NEW WORLD SYSTEMS; AND FOR OTHER PURPOSES,@ was taken from the agenda for consideration. A motion was made by Director Smith, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Edwards, duly seconded by Director Maruthur, that the ordinance be passed as read. Upon discussion, Finance Director Dorethea Yates explained that the City uses the software provided by New Worlds Systems. This is the general accounting software, purchasing, payroll and utility billing. She stated each year in order for the City to get the new updates coming out from the software, the City enters into a maintenance agreement. She added this maintenance agreement for all of the modules for this year is approximately $49,000, which is included in the budget. Director Smith questioned how many years the City has had this maintenance agreement, and Finance Director Dorethea Yates advised that it has been every year since New World software was purchased in 1999. Director Smith asked if the cost of this maintenance has been increasing every year, and Ms. Yates replied that it has. She added that in comparing this year with last year, there will be a substantial increase because of the utility billing module; but this software increase runs between 5 and 15 percent increase every year, which is consistent with that industry. Director Maruthur asked if this is out of line with other companies, and Ms. Yates said that she thinks it is consistent with other companies. Board of Directors Meeting 11 January 8, 2007 at 7:00 P.M. Mayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Maruthur, Jones, Smith, Weatherford, Edwards, and Bush, total 6. Absent and not voting: Director Daniel; motion unanimously carried. Whereupon the ordinance was declared passed. OTHER BUSINESS 21 Board of Directors Items Director Jones announced that the Dr. Martin Luther King, Jr. Prayer Breakfast will be held on Saturday, January 13, at 8:30 a.m.; and Dr. Fitzgerald Hill, President of Arkansas Baptist College, will be the guest speaker. The final day for tickets is tomorrow and may be purchased at Webb Center. Also, on Saturday, from 10 a.m. to 3:30 p.m., the Webb Center is sponsoring its first minority business expo, which will be held after the breakfast. Anyone who has anything to showcase may get a table, and entry forms are available at the Webb Center. The Dr. Martin Luther King, Jr. Parade will be held on Monday, January 15; and the Lakeside High School Jazz Band, the Eureka Baptist Church Gospel Choir, and other local talents will perform. Also, on January 15 at 6 p.m., R.E.G.A.R.D. will have its annual potluck, with R.E.G.A.R.D. providing the chicken and drinks. For further information, people may call 623-7491 (Webb Center). She reported that Ms. Nina Webb, chairperson, and Ms. Reba Frazier are starting their Back to School Bash volunteer program; and anyone wanting to volunteer, may contact Nina Webb or Reba Frazier. Director Edwards commended Mr. Darrell Eckard and his crew for repairing a 12-inch main off Bull Bayou Road. He stated this was located near Bill Archibald=s property, who highly commended them for their professionalism. Director Maruthur announced that Mr. Junius Stevenson passed away on New Year=s Eve, and he volunteered in many areas and was presented with a lifetime membership on the Planning Commission. Director Weatherford reported that according to Ms. Madeline Bull, Sister City Coordinator, there will be a dinner tomorrow night at Smokin in Style for the visitors from Hanamaki, Japan, beginning at 6 p.m. Director Smith wished Oaklawn Park a successful opening weekend beginning January 19 and urged everyone to support them. Board of Directors Meeting 12 January 8, 2007 at 7:00 P.M. Mayor Bush announced that Director Bill Edwards will be the Assistant Mayor for the next six months. 22 City Manager=s Report City Manager Kent Myers gave the following report: 1. He welcomed the student delegation and chaperones from Hanamaki, Japan, who are spending time at several of the local schools. 2. On Thursday, the City will accept the Volunteer of the Year Award at the Arkansas Municipal League Conference, 12 noon, in Little Rock. He expressed appreciation to Director Edwards, Ms. Rosalind Hudson, and others who have worked on this designation. 3. This month he will be putting together the State of the City Report. At Oaklawn Rotary Club today, they asked that he give some of the highlights from the Report. 4. Director Maruthur had requested a list of items, which he distributed, for Tuesday=s Board Work Session to be held on January 16 immediately following the agenda meeting. There are 12 items on the preliminary agenda, and his office will be putting out an agenda packet on Wednesday morning. If the Directors have any items to add, he asked that they contact him tomorrow. There are certain items the Board will want to discuss and then invite the Planning Commission to join the Board for about eight items on the list. 23 ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 7:45 p.m., to meet again on Monday, January 22, 2007, at 7:00 p.m. ATTEST: _____________________ APPROVED:__________________ Board of Directors Meeting 13 January 8, 2007 at 7:00 P.M. Lance Hudnell, City Clerk Mike Bush, Mayor Board of Directors Meeting 14 January 8, 2007 at 7:00 P.M.

Agenda

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 1 CITY OF HOT SPRINGS, ARKANSAS MONDAY, JANUARY 8, 2007, 7:00 P.M. BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. INVOCATION - Dr. Bill Terry PLEDGE OF ALLEGIANCE CALL TO ORDER Order of Business Subject BOARD BUSINESS SECTION 1 Roll Call of Board of Directors. 2 Consider Approval of the Agenda. 3 Consider Approval of Minutes for December 18, 2006. 4 Recognition of Guests. a. Presentation of CAFR Award by Ms. Kara Bushkuhl, Finance Director of Ft. Smith. b. Presentation by Mr. Pat McCabe, President of Hot Springs National Park Rotary (Donation for Hollywood Trail Riparian Buffer). Order of Business Subject Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. CONSENT AGENDA SECTION 5 Public Safety Committee Report (December 20, 2006). 6 Resolution No. R-07-1 Accepting Certain Bid Awards. (yyyyyyyyyyyyyyyyy) Title Search Services - Code (ASC)*; (zzzzzzzzzzzzzzzzz) Lead Paint Testing Services - CDBG (ASC)*; (aaaaaaaaaaaaaaaaaa) Tree Services - Public Works (ASC)*; (bbbbbbbbbbbbbbbbbb) Property Demolition - Code; (cccccccccccccccccc) Janitorial Service - Parks & City Hall (ASC)*. *ASC - Annual Supply Contract 7 Resolution No. R-07-2 Approving Change Order No. 5 with Martin Marietta for Certain Improvements to the Safety Areas and Taxiway AD@ at the Airport. 8 Resolution No. R-07-3 Authorizing an Agreement with the Greater Hot Springs Chamber of Commerce for Economic and Business Development ($2,500). 9 Resolution No. R-07-4 Authorizing a Contract for Services with the Greater Hot Springs Chamber of Commerce for Retirement Relocation Program ($12,500). 10 Resolution No. R-07-5 Awarding a Contract for Consulting Services to Ken Freeman (Trails Coordinator). 11 Resolution No. R-07-6 Revising Membership of the Arts Advisory Committee. Order of Business Subject NEW BUSINESS 12 Consider Reconsideration of Street Vendor Franchise B Appeal from Ms. Jeanne Masot, d.b.a. Hot Dogs Will Travel. 13 Consider Ordinance No. O-07-1 Granting Franchise for the Operation of a Food Service Vending Cart in Hill Wheatley Plaza to Jeanne Masot, d.b.a. Hot Dogs Will Travel, (Subject to Reconsideration Approval). 14 Consider Request from Mr. Barry Emigh Regarding Acceptance of Clinton Statue as a Gift to the City. 15 Consider Resolution No. R-07-7 Certifying Local Government Endorsement of Business to Participate in the Tax Back Program (as Authorized by Section 15-4-2706[d] of the Consolidated Incentive Act of 2003). 16 Consider Ordinance No. O-07-2 Authorizing a Contract for Services with the Hot Springs Boys= and Girls= Club; and Waiving Requirements of Competitive Bidding. 17 Consider Ordinance No. O-07-3 Authorizing a Contract for Services with Garland County Economic Development Corporation and Waiving Requirements of Competitive Bidding. 18 Consider Ordinance No. O-07-4 Amending the Zoning Code by Rezoning 253, 260 and 262 Bayou Point Road from R-1, Rural Residential to R-L, Lake Area Residential. 19 Consider Ordinance No. O-07-5 Amending the Zoning Code by Rezoning Certain Property Along Columbia Hills Road from R-3, Low Density Residential, to R-4, Medium/High Density Residential. 20 Consider Ordinance No. O-07-6 Waiving the Requirements of Competitive Bidding for the Procurement of a Standard Software Maintenance Agreement from New World Systems. OTHER BUSINESS 21 Consider Board of Directors' Items for Discussion and Announcements (no vote). a. Announcement of Director Bill Edwards as Assistant Mayor (January thru June 2007). b. Other Announcements. 22 Consider City Manager=s Report. 23 ADJOURNMENT

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