Board of Directors

Regular Meeting of the Board of Directors Meeting No. 25 City of Hot Springs Tuesday, October 4, 2011, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign‐up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. Invocation‐ Mr. Don Harris Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on September 20, 2011 4. Recognition of Guests ¾ Proclamation Declaring October 7th, 2011 as Go Pink for The Cure Day. ¾ Community Gardens Presentation ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 7. Public Safety Report (September 20, 2011) 8. Board Work Session Report (September 26, 2011) 9. Consider Resolution No. R‐11‐175 Accepting A Grant With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full‐Time Probation Officers; One Part‐Time File Clerk; And Travel For District Court Staff (D.W.I. Court Operation). $126,550. Order Of Business Consent Agenda Cont 10. Consider Resolution No. R‐11‐176 Authorizing The Filing Of A Grant Application With The Federal Transit Administration, United States Department Of Transportation, For Federal Transportation Assistance Authorized By 49 U.S.C. Chapter 53, Title 23, United States Code, And Other Federal Statutes Administered By The Federal Transit Administration For Hot Springs Intracity Transit. $560,000 11. Consider Resolution No. R‐11‐177 Approving An Agreement Between Greyhound Lines, INC. And The City Of Hot Springs To Perform The Duties Of A Location Agent. $15,000 12. Consider Resolution No. R‐11‐178 Authorizing The Filing Of A Grant Application With The Arkansas Department Of Parks And Tourism Pursuant To The FY 2012 Arkansas Game And Fish Commission’s Wildlife Observation Trail Program (Utility Service Center Trail, Phase II Section Of The Hot Springs Creek Greenway Trail). $100,000 13. Consider Resolution No. R‐11‐179 Accepting A Grant From The Arkansas State Highway And Transportation Department, Arkansas Recreational Trails Program, For The Valley Street Creekwalk Project (Phase III) $40,000 14. Consider Resolution No. R‐11‐180 Accepting A Donation Of Certain Real Property From Hot Springs Friends Of The Parks For Further Development Of Hot Springs Creek Greenway Trail Known As Lake Hamilton Trailhead. Donation (Market Value $20,450) 15. Consider Resolution No. R‐11‐181 Rejecting All Bids for Sludge Removal at Ouachita and Lakeside Water Treatment Plants. 16. Consider Resolution No. R‐11‐182 Awarding A Contract To Foster And Foster Actuaries And Consultants For Provision Of An Actuarial Valuation Of The Police And Fire Pension System.$15,000 17. Consider Resolution No. R‐11‐183 Awarding a Bid For Self Contained Breathing Apparatuses to EVS Mid‐South Emergency Equipment. $38,785 18. Consider Resolution No. R‐11‐184 Endorsing The Formation Of A Major Projects Citizens Task Force. New Business 19. Consider Citizen Request for Acceptance and Paving of Shady Hills Road. 20. Consider Resolution No. R‐11‐185 Approving A Community Development Block Grant (CDBG) “FY 2012 Annual Action Plan” And Authorizing Submission Of A Grant Application To The U.S. Department Of Housing And Urban Development (HUD) For Projects Listed In The Action Plan. 21. Consider Resolution No. R‐11‐186 Awarding an Annual Supply Contract for Aluminum Sulfate with General Chemical Performance Products, LLC. Amounts not to exceed $550,000 Order Of Business New Business Cont 22. Consider Resolution No. R‐11‐187 Awarding A Contract To Seiz Signs Company For Certain Advertising Rights On Hot Springs Intracity Transit Buses. $24,000(EST) 23. Consider Resolution No. R‐11‐188 Awarding a Contract for City Hall Roof Replacement. $ 103,000 24. Consider Ordinance No. O‐11‐37 Accepting Randy Court Located in Randy Cox Village Subdivision As A Public Street; And For Other Purposes. 25. Consider Ordinance No. O‐11‐38 Authorizing Revisions to the 2011 Budget by Transferring Funds for Certain professional Services (City Manager Search Firm). Other Business 26. Consider Board of Directors’ Items for Discussion. 27. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty‐one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).