Board of Directors

Regular Meeting of the Board of Directors Meeting No. 30 City of Hot Springs Tuesday, December 20, 2011, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. Invocation- Leroy Johnson Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting  Regular Meeting held on November 15, 2011 4. Recognition of Guests  John Goodman and Dick Mattson-Habitat for Humanity Walk Across America  Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements  Announcement of Director Pat McCabe as Assistant Mayor (January thru June 2012) Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 7. Board of Directors Meeting Schedule (January thru June 2012) 8. Public Safety (December 6, 2011) 9. Consider Resolution No. R-11-246 Authorizing The Mayor To Execute A Lease Addendum With Maverick's LLC, DBA Quick City Oil And Lube #2 To Permit Subletting of Leasehold Premises to GRC, Firestone. $10,056.48 (Revenue) 1 10. Consider Resolution No. R-11-247 Extending An Agreement With Voluntary Benefits Administrators, Inc. For Flexible Spending Insurance (Cafeteria Plan). $150 per year. 11. Consider Resolution No. R-11-248 Extending An Agreement With Catalyst Rx For Pharmacy Benefit Management Services. $24,942 12. Consider Resolution No. R-11-249 Extending An Agreement With Delta Dental For The City Of Hot Springs Self-Insured Employee Dental Insurance. $17,191.20 13. Consider Resolution No. R-11-250 Extending An Agreement With Southwest Employee Assistance Program For The Provision Of Employee Assistance Services .$11,780 14. Consider Resolution No. R-11-251 Extending An Agreement With Healthscope Benefits/Cornerstone Benefits As Third-Party Administrator/Agent For The City Of Hot Springs Self-Funded Employee Group Health Insurance Program. $164,952 approx. 15. Consider Resolution No. R-11-252 Extending An Agreement With IMwell Health For Wellness And Disease Management Services. $27,840 16. Consider Resolution No. R-11-253 Extending An Agreement With Lexis Nexis, A.K.A. Choicepoint Services, For The Provision Of Drug And Alcohol Testing Services. (2010=$13,200) 17. Consider Resolution No. R-11-254 Extending A Contract With MetLife Travelers For Group Life And AD&D Insurance. 2011=$47,677.56 18. Consider Resolution No. R-11-255 Entering An Agreement With HCC Life Insurance For Re-Insurance. ($330,000) 19. Consider Resolution No. R-11-256 Extending An Agreement For The Operation Of A Specialty Transit Service (Hot Springs Carriage Company) For 2012. 20. Consider Resolution No. R-11-257 Approving A Permit Appeal Resolution Between The City Of Hot Springs And The Arkansas Department Of Environmental Quality Related To The Regional Wastewater Plant. 21. Consider Resolution No. R-11-258 Waiving The Facility Use Fees For The Operation Of The Santa Train To Be Held At The Transportation Plaza On December 3, 2011. $136.40 22. Consider Resolution No. R-11-259 Approving A Community Development Block Grant (CDBG) Anti- displacement and Relocation Assistance Policy. 23. Consider Resolution No. R-11-260 Approving A Community Development Block Grant (CDBG) Excessive Force Policy. 24. Consider Resolution No. R-11-261 Approving A Community Development Block Grant (CDBG) Fair Housing And Anti-Discrimination Policy. 25. Consider Resolution No. R-11-262Awarding Caterpillar Model 302.5C Mini Excavator To J.A. Riggs. 2  $33,186 26. Consider Resolution No. R-11-263 Acknowledging the Board Of Directors Redistricting Plan. 27. Consider Resolution No. R-11-264 Approving Change Order No. 1 To Contract With Craig Brumley Construction, Inc For Changes In Work Related To The Water Line Creek Crossing Replacements Project. $13,900.57 28. Consider Resolution No. R-11-266 Authorizing Execution Of A Special Use Permit With US Department Of The Interior, National Park Service For The Hill Wheatley Plaza Hot Water Jug Fountain. Old Business 29. Consider Ordinance No. O-11-47 Amending H.S.C. 16-5, Sign Code, By Providing Exemption For Temporary Signs Until January 1, 2013. (Second Reading) New Business 30. Consider Resolution No. R-11-267 Approving an agreement with First Transit, INC For Transit Consulting Services. $114,700 31. Consider Resolution No. R-11-268 Awarding A Contract To Seiz Signs Company For Certain Advertising Rights On Hot Springs Intracity Transit Buses. 32. Consider Resolution No. R-11-269 Extending And Amending An Agreement With Creative Outdoor Advertising Of America For The Placement Of Public Benches Bearing Advertising Within The City For 2012. 33. Consider Resolution No. R-11-270 Approving A Contract With Crist Engineers, INC. To Provide Engineering Services Related To The Expansion Of The Hot Springs Water System. Not to Exceed $182,000 34. Consider Ordinance No. O-11-50 Granting a Franchise With Windstream Communications. (4.25% of gross receipts) 35. Consider Ordinance No. O-11-51 Amending Ordinance No. 5816 by Correcting the Purchase Price of Tract 34; And For Other Purposes.$8 36. Consider Ordinance No. O-11-52 Amending Hot Springs Code Title 16 To Remove All References To Obsolete Zone Districts. 37. Consider Ordinance No. O-11-53 Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 2 Of The City Of Hot Springs, Arkansas, For 2012. $55,000 38. Consider Ordinance No. O-11-54 Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 3 Of The City Of Hot Springs, Arkansas, For 2012. $22,300 39. Consider Ordinance No. O-11-55 Adopting A Budget For The City Of Hot Springs For 2012. 3  Other Business 40. Consider Board of Directors’ Items for Discussion. Executive Session 41. Consider the Annual Evaluation of the City Attorney 42. Consider the Annual Evaluation of the City Manager Reconvene to Open Session 43. Consider Any Action Required as a Result of the Executive Session 44. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty-one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor). 4